RIGGINS CITY COUNCIL

September 13, 2017 – 6:30 p.m.

City Hall

 

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Friend, Akins and Miller (Wilson appointed).

Guests:  Jesse Webb and Bill Weldon (Federal Lands Highway Division)

Staff: Susan Hollenbeak, John Pottenger and Jeff Joyce

VACANT CITY COUNCIL SEAT – APPOINTMENT:  Councilor Akins made a motion to appoint Jonny Wilson to fill the vacant City Council seat; seconded by Miller.  Voting yea, Miller, Akins and Friend.  No nays; motion carried. 

AUGUST MINUTES:  Council members were individually polled and all confirmed they had read the August meeting minutes.  Motion was made by Friend to accept the minutes as presented, seconded by Akins.  Voting yea, Friend, Miller, Akins and Wilson.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $3,408.28 paid after the August meeting, bringing the total August disbursements to $53,093.59.  Bills in the amount of $37,570.27 were then presented for payment. Motion was made by Friend to approve the financial report and allow the bills; seconded by Miller.  Voting yea, Friend, Wilson and Miller.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

MANNING CREVICE BRIDGE PROJECT:  Jesse Webb and Bill Weldon, Project Engineers from the Federal Lands Highway Division, reviewed the project’s progress with the Council, and noted the project should be complete in the spring/summer of 2018.  Webb indicated the new bridge will be operable later this year, but will require a coat of epoxy sealant which will be applied in the spring of 2018.  Councilor Miller stated the Council would like to proceed with plans for the north tower of the old bridge, and briefly reviewed a basic plan on how that could be completed with 15’ 5” being the maximum width to cross Lake Creek Bridge.  Webb stated the old bridge is currently owned by Jim Haener with Inland Crane, and he is the person to work with on taking possession of the north tower of the bridge.  Webb stated a Scope of Work will be required to detail the removal and transport of the north tower along with a Release of Liability.  Furthermore, all costs to setup the tower are the City’s responsibility.  Webb indicated Haener has a 30-ton crane that he may be willing to rent for the setup in the City.  Councilor Akins asked if Webb had been contacted by Cort Conley who has started a campaign to save the old bridge; Webb stated he had not.  In regards to the signage for the old bridge, Webb believes a new sign is in the works and that there is a possibility the old historical sign could be relocated to the City Park with the north tower.  Webb will be in communication with the Clerk.

DEPARTMENT REPORTS

EMS – (Susan reported for Janeen); windshields on both ambulances are being replaced.

LIBRARY – Susan reported that 4 refurbished computers will all accessories, including MS2010 have been purchased for a total of $1,060 for use by library patrons.  

FIRE – Jeff reported:

  • There have been a few small fires recently.
  • There will be a bonfire for Homecoming; the department will be on site with a truck.
  • Idaho Rural Water Association will be providing training in Riggins on 9/27 on fire hydrant maintenance.
  • Fire Prevention Week is October 8th; will feature information in the City Newsletter.
  • Battery will be replaced in fire truck.
  • Extrication Vehicle battery not staying charged; needs to get checked.

PUBLIC WORKS– John reported:

  • 98% removal – no issues at plant
  • Incident today with grease overload; waterline at High School was cut into which was the cause.
  • Irrigation Ditch
  • North Riggins – culvert full of roots at Big Eddy RV Park; Savages have been contacted but are out of town until next week; indicated they would clear it out when they return.
  • Found a dead sheep in the ditch south of town; Shawn Boyd went out of his way to help remove the sheep.
  • There is a lot of grass that’s filling up the ditch; discussed how this could be reduced; possibly salt?
  • Have received a lot of positive feedback from the community regarding the Editorial in Idaho County Free Press regarding wastewater treatment.
  • Hiring of Laborer – discussed postponing any hiring to allow the new Public Works Director to get up to speed.

SR CHAMBER OF COMMERCE – CAMERA:  Susan reported she was contacted by Karen Savage with the Chamber regarding their camera on City property.  When the library’s router had to be replaced, Susan didn’t realize the Chamber’s camera needed reconfiguring so it hasn’t been operable. Savage requested that Frontier be contacted for a new static IP address for the camera, and indicated the Chamber would reimburse the City for the hookup and 1 year of service.  Susan would like to work with Frontier on getting the Chamber setup then having Frontier bill the Chamber directly.

SURPLUS VEHICLES/EQUIPMENT – BID OPENING:  Only one bid of $505 from Bill Bieren was received for the following:

  • 1974 GMC Sierra utility pickup w/winch
  • 1969 Ford pickup with tank
  • Dump Truck Bed
  • 500 Gallon storage tank

Motion was made by Wilson to accept Bieren’s bid of $505 for the vehicles/equipment; seconded by Akins.  Voting yea, Akins, Wilson, Friend and Miller.  No nays; motion carried.

SCAT MACHINE at GEM STOP:  Discussed complaints from the neighbors about the odor from the Gem Stop; foreign debris plugs the equipment.  Councilor Miller stated the Gem Stop is working on a redesign of the system.  Also discussed how moving the SCAT to another location in the city would impact the City’s lift stations.  Clerk reported Gem Stop is currently billed for water only for the SCAT; Council may want to consider a seasonal sewer rate.  The Clerk was directed to draft a letter to Gem Stop management regarding the SCAT for 2018 and billing for sewer usage.  Councilor Miller noted that 36,000 gallons of water was used in August equating to 1,200 gallons per day.

RIGGINS URBAN RENEWAL DISTRICT – FY18 BUDGET RESOLUTION #17-01:  Mayor McClure presented the Riggins Urban Renewal District’s Fiscal Year 2017-2018 Budget Resolution in the amount of $2,542,886 for the Council’s consideration and approval.  Motion was made by Akins to accept the Riggins Urban Renewal District Resolution #17-01; seconded by Wilson.  Voting yea, Wilson, Miller, Friend and Akins.  No nays; motion carried.

RESOLUTION #17-07 – PARK USE FEE REQUIREMENT:  The Council reviewed Resolution #17-07 which states, “in order to maintain the City Park for the benefit of all, and to manage the scheduling of events at the City Park, groups of 12 or more people shall apply for a use permit and pay the required fees and deposits”, effective October 1, 2017.  Motion was made by Miller to approve Resolution #17-07; seconded by Wilson.  Voting yea, Wilson, Friend, Akins and Miller.  No nays; motion carried.  Councilor Akins suggested combining some of the signs at the Park into one sign rather than a conglomeration. 

2020 CENSUS – LUCA PROJECT:  Clerk reported on the “Local Update of Census Addresses” (LUCA) project the US Census Bureau is inviting municipalities to participate in.  Information received states, “LUCA is the only opportunity offered to tribal, state, and local governments to review and comment on the U.S. Census Bureau's residential address list for their jurisdiction prior to the 2020 Census. The Census Bureau relies on a complete and accurate address list to reach every living quarters and associated population for inclusion in the census.”  Councilor Friend expressed concern since the City does not have legal physical addresses but rather “fire numbers”.  It was determined that the Clerk and Deputy Clerk will participate in training opportunities if possible in the next few months, and determine if it’s feasible to participate in the project.

INVOICE FOR COVERAGE AT TREATMENT PLANT:  Council reviewed invoice from Gary Miller for his time covering the wastewater treatment plant ($300) as well as labor for the replacement of meters at Riggins Manor ($150).  Discussed the extenuating circumstances with being short staffed and the necessity of having coverage at the plant to allow John Pottenger some time off, and to assist in the installation of meters.  Motion was made by Akins to approve payment of the invoice; seconded by Friend.  Voting yea, Friend, Wilson and Akins; Miller abstained.  No nays; motion carried.

PAST DUE WSG BILLING:  Reviewed; Clerk will file a lien on #1-24.

FACILITY USE APPLICATIONS

City Park:  Saturday, October 7, 2017 – Mariah Buchanan wedding

Riggins Community Center:  Wednesday, November 8, 2017 – Salmon River Senior Citizens for a pie auction (both levels)

CITY SERVICE WAIVER/ADJUSTMENT REQUEST:  None

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 8:30 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer