September 14, 2016 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins, Wilson, Miller and Friend.

Guests:  Vicky Lowe, Clyde and Mary Lou Hirst, Deputy Justin Scuka, Sheriff Doug Giddings

Staff: Susan Hollenbeak, Ross Campbell and John Pottenger

AUGUST MINUTES:  There were three meetings held in August which were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Friend to accept the minutes as presented, seconded by Wilson.  Voting yea, Wilson, Akins, Miller and Friend.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $2,179.73 paid after the August 10th meeting, bringing the total August disbursements to $46,094.17.  Bills in the amount of $21,538.90 were then presented for payment. Motion was made by Wilson to approve the financial report and allow the bills; seconded by Akins.  Voting yea, Friend, Akins, Miller and Wilson.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.  

AMENDMENTS TO AGENDA:  At this time, Mayor McClure requested two amendments to the agenda adding the City Park Stage Renovation Project, and consideration of the Liquor Catering Permit request from John Belton and Seven Devils.  Motion was made by Friend to add the two items to the agenda; seconded by Wilson.  Voting yea, Wilson, Miller, Akins and Friend.  No nays; motion carried.

SATELLITE MARKET MODIFICATION PETITION:  Vicky Lowe addressed the Council regarding her efforts to change the satellite TV market for the Riggins area, explaining that cable systems and satellite operators (DIRECTV and DISH) have assigned this “market” as Spokane.  Lowe would like to see the market modified to Boise programming in order to have access to news broadcasts, bulletins, and programming in the State of Idaho.  In reviewing the online petition requirements, the Clerk noted that individuals may not file petitions, but County governments are acceptable; the Idaho County Clerk was contacted today regarding the issue; she is not aware of any such requests in other parts of Idaho County.  Lowe cited some of the challenges including the size of Idaho County, and two different time zones.  The Clerk indicated she was willing to complete the Pre-Filing Coordination Request letters to both satellite operators which will certify the technical and economic feasibility of the modification in the Riggins/White Bird area.  Once this certification is received, the online petition can be filed.  Lowe requested that correspondence be copied to Congressman Labrador since he has assisted her in getting the necessary information.  Motion was made by Friend to proceed with the City Clerk filing the documentation and to request approval from the Idaho County Commission for this area; seconded by Miller.  Voting yea, Miller, Friend, Wilson and Akins.  No nays; motion carried.

IDAHO COUNTY SHERIFF’S DEPARTMENT - SCHEDULING:  Sheriff Giddings told Councilor Wilson to leave the meeting; Mayor McClure explained to Sheriff Giddings that Councilor Wilson, who is also an employee of the Idaho County Sheriff’s Department, would not be leaving the meeting, on recommendation from the City Attorney advising that Wilson can be present, even if the Council were voting on a Sheriff’s Department issue, which they are not.  Sheriff Giddings described the difficulty in finding and keeping deputies in Riggins; the pay system that now pays time and a half; and the inability to cover Riggins with one deputy, indicating we are “back to where we were”, we cannot cover with four deputies.  Giddings detailed the pay issue problem; previously, deputies received $3 per hour in overtime as opposed to now receiving $24 per hour overtime. 

Giddings went on to address a rumor circulating about the Sheriff’s Department and the 1033 program which gives government agencies equipment (airplanes, helicopters, tools, caterpillar dozers, etc.); the Sheriff’s Department acquired a Caterpillar through this program from California.  A deputy took the Caterpillar to his home, making repairs on the equipment and burning the old diesel out of the machine.  There are rumors that he was using it for personal gain, which is not true.  Giddings indicated these rumors are a result of personal dissatisfaction by individuals in the community.  He brought up his re-election campaign and his opposition stating the reason Martinez is now at the Jail is due to a Tribal Police complaint, and that his pay has not been reduced. 

In terms of the Resident Deputy in Riggins, Giddings stated this Deputy is not covering any other areas of the County for the Sheriff’s Department; yet the Department is obligated to cover the Riggins area when the Resident Deputy is off duty, resulting in overtime pay.

Giddings mentioned the drug problem in this area indicating that it’s no different than it was 20 years ago.  Councilor Miller questioned Giddings about the City of Cottonwood contract; Giddings stated the Sheriff’s Department charges the City $35 per hour when their Police Chief is not available for a call; the City of Cottonwood also pays for dispatching.    

PARK STAGE RENOVATION PROJECT:  Clyde Hirst requested that the Council consider allowing the City’s excavator be used for the Stage Project, with the hopes that John Pottenger could be the operator for the project, which John agreed to.  John’s hours on the project will be on City time, and will be tracked and documented for Grant match.  Motion was made by Miller to allow John Pottenger to operate the City’s excavator as needed for the Stage Project; seconded by Akins.  Voting yea, Miller, Akins, Wilson and Friend.  No nays; motion carried. 


LIBRARY – no report

FIRE – no report

EMS – Janeen Eggebrecht provided a written report in her absence

      i.  EMT Class going well with 4 students; may have another student soon.

     ii.  Updating Work Agreement with New Meadows, addressing mile markers, etc.

    iii.  Working on development of Work Agreement with McCall; two meetings to date.

WASTEWATER – John Pottenger

a)    No violations; 98% removal.

b)    Flows have been going down.

c)    RAS Pump - Working with Robertson Supply on a quote for plumbing; Jason believes pump replacement could be done in-house.  Reviewed the process involving the RAS Pump; upgrading with timers will improve the biological process and reduce demand on the pump.  Councilor Friend recommended that Resort Tax funds be used for the RAS Pump expense as it is an equipment upgrade.  Motion was made by Friend to proceed with the RAS Pump upgrade; seconded by Akins.  Voting yea, Akins, Miller, Wilson and Friend.  No nays; motion carried.

d)    Trees at plant need trimmed; causing issues with the RAS Pump filling with leaves.

e)    Some Manhole inspections have been done.  Ross and John described some of the physical effects of the H2S gas coming from the manholes and other wastewater equipment including headaches and body aches.  Discussed Gas Detectors that are clipped onto operators clothing that detect H2S; cost is approximately $250 each.  After discussion, Council requested that research be done on advanced detectors before purchasing.  Will be discussed at October meeting.


1)   Five water meters have been replaced in past month.

2)   John and Ross attended a FOG (Fats, Oil and Grease) Training in McCall which was very informative.  Ross would like to start working on a FOG Ordinance.

3)   Streets – handicap parking, curbs, and crosswalk lines have been painted.

4)   Maintenance Schedules – have started program to track each piece of equipment and maintenance performed, along with a Master schedule to keep track of what maintenance is completed monthly.

5)   WW Solids – have been able to remove all but one bag.  Have three bags available for winter, and one bucket of Polymer.  Bio-solids tests go out next week which will classify the solids, and we can start on the development of a plan to deal with the solids.

6)   Fence Bids – reviewed three bids received to install a 4’ tall chain link (115 feet) fence separating the RCC/Heritage Center parking lot from the Gem Stop property:

a) Lucky Acres, Lewiston - $2,589.71

b) Lake Fork Fence Supply, McCall - $3,356

c) Carpenter Fence Corporation, Lewiston - $2,200

Motion was made by Miller to accept the bid from Carpenter Fence Corp for $2,200; seconded by Akins.  Voting yea, Wilson, Friend, Miller and Akins.  No nays; motion carried.  Clerk indicated that Gem Stop has declined to share in the cost of the fence.

7)   Lift Station at Park – Ross will obtain bids to replace the fence around the Lift Station.

8)   Resetter-Check Valve – clarified the different requirements for retrofit versus new construction.  The State Plumbing Inspector advised the only requirement is that the City provide information on thermal expansion to the property owner. 

EQUIPMENT DECLARED SURPLUS:  The Council reviewed a list of miscellaneous equipment and materials: 

2—Old portable water pumps

408 Bradco attachment Model 82000

200 Dog-eared cedar pickets 5 ½ x 6’

6 F600 Ford with tank

73 GMC Sierra Utility Pickup (with wench)

1970—60 amp 125/250V propane mobile generator

Newly painted Willy’s Jeep, fire ladders, pump, hoses

Misc.—conduit & pipe (poly pipe)

Bundle of old gunny sacks---peas

Snyder poly tank - 110 gallon

20’ x 18” aluminum culvert - used

Old dump truck bed

Steel tank

1942 antique American foundation fire hydrants (7)

2002 48” 24hp Husqvarna riding lawn mower with new deck (blowing motor oil)

After review, motion was made by Friend to declare items on the list surplus, and available for sale with written bid; seconded by Wilson.  Voting yea, Friend, Miller, Wilson and Akins.  No nays; motion carried.

RESOLUTION #16-4 – Waiver of Ordinance #53:  The Council considered a request from John Belton to suspend Ordinance #53 to allow open containers of alcohol in designated areas during the upcoming Rattle the Canyon Music Festival.  Motion was made by Wilson to waive Ordinance #53 and approve Resolution #16-4 to allow open containers of alcohol in designated areas during the event dates and times specified; seconded by Akins.  Voting yea, Friend, Akins, Wilson and Miller.  No nays; motion carried.  A copy of Resolution #16-4 is attached and hereby made a part of this record.

LIQUOR CATERING PERMIT:  The Council considered a Liquor Catering Permit from John Belton of Seven Devils Steakhouse and Saloon in order to serve alcohol at the upcoming Rattle the Canyon Music Festival.  Motion was made by Friend to approve the Liquor Catering Permit; seconded by Wilson.  Voting yea, Wilson, Miller, Friend and Akins.  No nays; motion carried.


KITCHEN FLOOR:  Councilor Miller reported that he has researched options for the kitchen floor, indicating that sealer was not applied under the linoleum when the Renovation Project was done resulting in mold appearing under the linoleum.  Option #1) remove the existing linoleum, seal and stain the floor, or #2) install an interlocking tile floor over the existing floor.  Miller indicated there is 700 square feet of flooring needed.  It was determined to continue researching, and to consider this in the FY18 Budget. 

ACCOUSTIC CEILING TILES – UPPER LEVEL:  Councilor Wilson reported that the echo upstairs could be addressed with the installation of acoustic ceiling tiles to absorb the echo, and requested approval to research remedies.  This will also be considered in the FY18 Budget.


RESORT TAX:  Council reviewed the draft letter detailing the Resort Tax issue on the ballot.  After finalizing the letter, each Councilor signed the letter which will go out to all registered voters. 


PAST DUE WSG BILLING:  Councilor Miller recommended the Council consider waiving the accrued billing on Acct #1-33, and to reassess a $5 Unused Water and Sewer Connection Fee from the date of the lien to current date.  After discussion, motion was made by Miller to grant a waiver of the accrued amount from the date of the lien, and to apply a $5 Unused Water and Unused Sewer Connection Fee from the date of the lien to current; seconded by Wilson.  Voting yea, Wilson, Akins, Friend and Miller.  No nays; motion carried. 


Sinclair (Irrigation) – Councilor Wilson reported he had spoken with Matt Sinclair who indicated there was a cistern on a neighboring property that he did not have access to.  Councilor Miller indicated Sinclair could tap into the pipe anywhere on his property to access the irrigation water.

There being no further business, the meeting was adjourned at 9:00 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer