City Council Minutes

 

 RIGGINS CITY COUNCIL

September 14, 2015 – 7:00 p.m.

City Hall

 

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Wilson, Akins, Friend and Miller. 

Guests:  Jerry Zumalt, Jason Wereley, Susan Hollenbeak, John Pottenger, and Ross Campbell.

AUGUST MINUTES:  August meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Miller to accept the minutes as presented; seconded by Akins; voting yea, Akins, Friend, Wilson, and Miller; no nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $14,431.94 paid after the August meeting, bringing the total August disbursements to $36,196.22.  Bills in the amount of $28,903.43 were then presented for payment.  Motion was made by Friend to approve the financial report and allow the bills; seconded by Wilson. Voting yea, Friend, Wilson, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

DISASTER RESOURCES – IDAHO COUNTY:  Jerry Zumalt, Disaster Resource Coordinator for Idaho County, addressed the Council regarding the County-wide Disaster Declaration that was issued as a result of the wildfires.  Mayor McClure advised the Council that a Disaster Declaration for the City of Riggins was approved and adopted August 31st.  A formal vote will be held on the Resolution during this meeting.  Zumalt explained the process for requesting reimbursement for expenses incurred by the City related to the Tepee Springs wildfire; reimbursement is on a 50/50 cost share.  Zumalt reviewed potential resources for property owners interested in replanting and rebuilding.  He requested feedback from the Council regarding the need for a public meeting in cooperation with U of I to focus on resources for the community and property owners affected by the wildfire; the Council affirmed.  Zumalt thanked the Council for their time, and left some resource materials to be shared with the community.

CITY DEPARTMENT REPORTS:

WASTEWATER –John Pottenger

a)    John reported flows are decreasing.

b)    An inspection by EPA is scheduled for Wednesday, September 16th

c)    DMR reporting issues were detailed by Jason Wereley; the 2012 EPA Permit renewal had some discrepancies including the upstream/downstream monitoring.  Ammonia is not being tested for monthly.  Upstream and downstream monitoring is now being completed on a quarterly basis. 

d)    SCAT machine at Gem Stop – Councilor Miller expressed concern with the SCAT, stating it is not the City’s responsibility to clean and maintain the SCAT machine, indicating a screening device should be required to reduce issues.  Miller reviewed information on the Forest Service’s agreement with Crump Chevron to provide the SCAT resource ($450 per month plus $1.75 per use paid to the Chevron).  Wereley indicated the Forest Service should be able to provide the contract specifics to the City; Clerk will research.  Discussed the SCAT water meter; Ross stated he was instructed to not read the meter, therefore, billing has not been processed.  Miller directed Public Works to begin reading the SCAT water meter in September.  Discussed the need for a formal contract with Gem Stop regarding the SCAT.  Clerk was directed to send Gem Stop a letter indicating the City’s desire to develop a contract; to advise Gem Stop the SCAT water meter will be billed in October; and to clarify the City is not responsible for SCAT machine cleaning or maintenance.

WATER/STREET/PARK – Ross Campbell;

1)    RV Water/Sewer Connections: Letters were sent out in August to property owners with RV water and sewer connections detailing Idaho State Plumbing Code violations on their connections.  While some property owners have made efforts to bring their connections into compliance, others have not been as responsive.  The Council suggested a certified letter be sent out to each property owner advising that the violations must be brought into compliance by December 1, 2015.  The Clerk will prepare the certified letters.

2)    Bullington’s – a new water line was put in with a new water meter.  A Thermal Expansion Tank is required, and property owner has been advised.

3)    Ruark’s – new water meter has been installed.  A Thermal Expansion Tank is required, and property owner has been advised.

4)    City Hall Siding Project – the Council agreed the new siding looks great.  The steps in back of the EMS Building have been rebuilt.  Reviewed signage ideas for City Hall.

EMS: Susan reported the following:

§  Bill Lenhart has received his EMT license; is currently doing ride-alongs

§  New batteries have been installed in Amb A

§  Snow tires are needed for Amb B

§  Ambulance will be stored inside during the winter with the Extrication Vehicle stored outside.

FIRE DEPARTMENT – Jeff Joyce (absent)

Mayor McClure advised the Council that Jeff had a number of extra administrative hours spent on the Tepee Springs fire.  The Council reviewed the Fire Chief’s payroll budget of 5 hours per week.  After discussion, the Council indicated Jeff should be reimbursed for his time and mileage.  Mayor McClure requested a detailed breakdown of the extra hours for review at the October City Council meeting.

BOAT RAMP RENOVATION/ADA ACCESS PROJECT:  Councilor Akins reported the BLM is planning on renovating 7 boat ramps on the Salmon River (Shorts Bar, Slate Creek, Hammer Creek, both new/old Lucile, Pine Bar, and White Bird (gravel piles).  He felt this would be a good vehicle to request assistance with renovation of the Riggins boat ramp.  Akins also reported that Mike Tilley recently visited with Fish and Game Engineer, Zach Kirk, regarding ADA access.  Tilley referred Kirk to Akins to discuss the City’s boat ramp project.  Akins contacted Kirk who was very receptive to the idea and is planning on meeting with Akins the week of October 5th to review the Riggins ramp.  Kirk cited a recently completed City of Salmon project which is similar to what Akins is proposing in Riggins.  Akins will provide an update at the October City Council meeting.  

RESOLUTION #15-06 – DISASTER DECLARATION:  Mayor McClure reviewed the Declaration of Disaster for the City of Riggins.  This resolution was approved and adopted by the Mayor on August 31st as a result of the Tepee Springs Wildfire, and the potential for increased expenditures as a result.  Mayor McClure noted Section 3 which states the resolution may be rescinded once the disaster situation is remedied.  The Resolution specifies that a formal vote is required at the next open session of the Riggins City Council on 9/14/15.  Motion was made by Wilson to approve and adopt Resolution #15-06; seconded by Miller.  Voting yea, Miller, Wilson, Akins and Friend.  No nays; motion carried.  The resolution will be reconsidered at the October City Council meeting.  

CROSS CONNECTION ORDINANCE – DRAFT:  Council reviewed the draft ordinance; discussed the need for the attorney to review.  The Clerk will reformat the ordinance and forward to Adam Green, City Attorney, for his review.  The ordinance will be put on the October City Council Agenda for adoption.

Irrigation Ditch Ordinance #215 was presented:

AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, KNOWN AS THE RIGGINS IRRIGATION DITCH ORDINANCE; PROVIDING FOR ENFORCEMENT WITHIN THE RIGGINS CITY LIMITS; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

A motion was made by Friend to dispense with the rule requiring reading on three separate days; seconded by Akins.  Voting yea, Miller, Friend, Akins and Wilson.  No nays; motion carried.

Motion was then made by Friend to pass and approve the Irrigation Ditch Ordinance #215 under suspension of the rules; seconded by Akins.  Mayor McClure then conducted a Roll Call vote; voting yea, Miller, Akins, Friend and Wilson.  No nays; motion carried.

PAST DUE WSG BILLING:  Reviewed by Council.  

#1-24 has not responded to the Shut-Off Notice; Clerk will have another Notice put on the door.

Councilor Friend requested that the Clerk request that area realtors contact the City prior to finalizing a sale within City limits to determine if there are past due utilities on the property.

FACILITY RENTAL APPLICATIONS: 

10/17 – Jeanette Remington application to hold a Birthday Party in the Upper Level of the RCC.  Deposit and Fees have been received.  Council approved.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: 

Thomas Clay – Irrigation Fee Waiver request; Irrigation fee was waived for 2014.  Clay has no access to the ditch since a fence was installed by neighbor.  Motion was made by Wilson to waive the Irrigation fee for 2015 only; seconded by Akins.  Voting yea, Akins, Wilson, Friend and Miller.  No nays; motion carried.

Jake Barney – Ambulance Fee Waiver request for April 18, 2015 ($1,014.85).  Council members reviewed the letter from Barney requesting the waiver.  After discussion, motion was made by Wilson to deny the waiver request; seconded by Miller.  Voting yea, Miller, Wilson, Akins and Friend.  No nays; motion carried.  Barney will be notified of the denial.

PAUL STEVENS – Engineering Services:  Mayor McClure stated she had received an e-mail (forwarded by Bob Crump) from Paul Stevens.  Stevens is currently working at Anderson Perry & Associates in La Grande, OR indicating if the City was in need of engineering services, he would welcome the opportunity. 

There being no further business, the meeting was adjourned at 9:30 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer