September 8, 2014 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Chairperson Roy Akins. Councilors present were Wilson, and Miller. Councilor Friend and Mayor McClure were absent. Guests: Ross Campbell, Jeff Joyce, Curt Brimacomb and John Pottenger.
AUGUST MINUTES: August meeting minutes were presented. Council members were individually polled and all confirmed they had read the minutes. Motion was made by Wilson to accept the minutes as presented; seconded by Miller. Voting yea, Wilson, Akins and Miller. No nays; motion carried.
FINANCIAL STATEMENT: The financial statement was read detailing $2,206.65 paid after the August meeting, bringing the total August disbursements to $43,052.00. Bills in the amount of $39,427.99 were then presented for payment. Motion was made by Wilson to approve the financial report and allow the bills with the exception of the Gary’s Plumbing invoice; seconded by Miller. Voting yea, Wilson, Miller, and Akins. No nays; motion carried. At this point, Chairperson Akins requested the Clerk to call Councilor Friend to present the Gary’s Plumbing invoice for payment. Motion was made by Friend to approve the invoice from Gary’s Plumbing in the amount of $1,778.84 for payment; seconded by Wilson. Voting yea, Wilson, Friend and Akins. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
CITY PROJECTS REPORT:
SEWER – John Pottenger
a) Oen Generator - copies of an estimate from Cummins RockyMountain to travel to Riggins to troubleshoot and provide a quote for repair was reviewed. John reported that the generator was switched to Seven Devil’s Propane last fall. With recent power outages, the generator starts surging after a period of time. CAT is not able to repair since it is an Oen Generator. Rocky Mountain will be able to test and determine the cause. There is concern the generator will be damaged if not repaired. Motion was made by Miller to approve the expense to have Cummins Rocky Mountain troubleshoot and provide a quote for repair; seconded by Wilson. Voting yea Wilson, Akins and Miller. No nays; motion carried. John will schedule with RockyMountain asap.
b) Well Street Lift Station – Jason will install the kit sometime this week.
WATER/STREET/PARK – Ross Campbell
a) Councilor Wilson reported some problems with street lights; Ross will check into this further.
b) Cemetery Hill Waterline Replacement Project – HD Supply will be refunding the City for returned materials. The fence will be put back up in the spring. Councilor Miller requested that grass seed be spread on the hillside later this fall; Ross indicated he has a bag of seed ready to go and is waiting for cool weather and moisture.
c) Meters Replaced – Ross reported that water meters have been replaced at Irwin Center and Skip Shoemaker’s.
d) Storm Drain Markers – Ross has placed these adhesive markers throughout town; he has a few more on the south end of town.
e) Two industrial batteries are needed for the head gate for the ditch. Ross indicated these batteries are several years old, with an approximate life of 4 years. Approximate cost is $400 each. These have a gel cell and are low maintenance. Ross will research further.
f) Idaho County has a new Water Analyst, Dennis Bueller; comes from DEQ.
g) 2014 water testing requirements are completed.
h) Ross will begin painting the RigginsCommunity Center exterior in the near future.
EMS REPORT- Curt Brimacomb distributed monthly report.
FIRE DEPARTMENT - Fire Chief, Jeff Joyce, provided the following report:
BOAT RAMP RENOVATION PROJECT: Councilor Akins reported the following:
DEER IN CITY LIMITS: Councilor Miller reported that a dog was killed recently in town by a tagged deer. Miller stated there are approximately a dozen deer in town that look to be in poor health that need to be removed. He would like to contact officials with Fish and Game that Akins has been working with to find out how to proceed; Miller believes he will be able to find a designated shooter and someone to process the meat. Akins will get the contact information to Miller in the next couple days.
CEMETERY HILL WATERLINE REPLACEMENT PROJECT – FUNDING: The Clerk reported that funding the project out of the Water Fund and savings will serious impact the Water Fund. Discussed other Reserve Funds that could be accessed, including the Resort Tax funds as this project would be considered city infrastructure. The Clerk indicated a refund for returned equipment is coming from HD Supply. Motion was made by Wilson to transfer funds from the Resort Tax Reserve Fund to the Water Fund to cover the expenses for the Cemetery Hill Project; seconded by Miller. Voting yea, Miller, Wilson and Akins. No nays; motion carried.
RESOLUTION #14-02 – GARBAGE RATE INCREASE: This Resolution addresses the 5% increase in garbage collection fees as agreed upon in the Lake Shore Disposal contract increasing the EU rate to $24.70 effective October 1, 2014. Motion was made by Miller to adopt Resolution #14-02 as presented, and to authorize Mayor McClure to sign the Resolution; seconded by Wilson. Voting yea, Miller, Akins and Wilson. No nays; motion carried.
IRRIGATION ORDINANCE - REVIEW: Motion was made by Wilson to table the issue until the October City Council meeting; seconded by Miller. Voting yea, Miller, Akins and Wilson. No nays; motion carried.
FACILITY RENTAL – INSTRUCTION CHECKLIST: Reviewed the draft checklist designed for folks renting a facility to keep and refer to listing expectations for, 1) before the event,2) setting up the event, 3) after event, and 4) deposit refunds. It was recommended that wording (Housekeeping, etc.) on the Rental Agreement be included on the checklist; also, after the event, power to the stage should be shut off.
PAST DUE WSG BILLING: Reviewed by Council.
FACILITY RENTAL APPLICATIONS:
Motion was made by Wilson to approve the two applications; seconded by Miller. Voting yea, Akins, Wilson and Miller. No nays; motion carried.
COUNCILOR MILLER – TIME SPENT W/CITY CREW: Councilor Miller described the work time he has been spending with Ross and John on various job assignments they are inexperienced in, some of which can amount to a lot of time. Discussed compensating Miller for this time. The Clerk reported that City Attorney, Adam Green, was contacted about any Conflict of Interest issues with paying Miller for his time; Green referenced Idaho Code 59-201 which prohibits a City Council member from contracting with the City they represent, however Idaho Code 18-1361 provides an exception where there are less than three suppliers of a good or service within a fifteen mile radius of where the service is to be provided so long as 1) the contract is competitively bid; 2) the Council member does not take part in awarding the contract; and 3) the public servant makes full disclosure, in writing, to all members of the Council. Green went on to say that he saw no reason for the City not to consult with Miller, and stated that Miller should abstain from voting to pay his bill, and to write a letter every time he wants to be paid for his time explaining what work he did. Councilor Akins stated that Miller’s expertise and knowledge is invaluable. Wilson echoed Akins comment, and stressed the need to adher to Green’s recommendations.
OCTOBER 14TH MEETING: Councilor Akins requested the following items be put on the October agenda:
1. Traffic in North Riggins – concerned with the amount of random people driving through, and drivers speeding. Akins referenced the posted speed limit is 15 mph. Akins would like to see something painted on pavement, or some stencil cut-outs to alert drivers to children/pedestrians.
2. Idaho County Road Department Shed – Akins reported that he stopped in and spoke with the workers there earlier this summer about cleaning up the yard, weeds, painting the building and was told they had no time to do maintenance. Akins stated the area is a real eyesore to the City and would like to brainstorm how to get it cleaned up.
There being no further business, the meeting was adjourned at 9:30 p.m.