RIGGINS CITY COUNCIL

September 9, 2013 – 7:00 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Friend, Akins and Miller; Councilor Crump was absent. 
Guests: John Doty, June Whitten, Ross Campbell, John Pottenger, Susan Hollenbeak, Jonny Wilson, Stefanie Brimacomb, and Jeff Joyce.

AUGUST MINUTES:  The regular and special August meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Miller to accept the minutes; seconded by Friend.  Voting yea, Friend, Miller, and Akins.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $9,657.09 paid after the August meeting, bringing the total August disbursements to $48,875.81.  Bills in the amount of $36,870.42 were then presented for payment.  Motion was made by Friend to approve the financial report and allow the bills; seconded by Akins. Voting yea, Akins, Friend, and Miller.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

OLD BUSINESS

POLICE REPORT:  Deputy Wilson reported data was not available for August.  Discussed the radar speed sign on the south end of town; seems to have problems when the temperature rises; he will check it again as the weather cools.  Wilson expressed concern with the number of street lights not working in town; there seems to be problems with certain sections cycling; Idaho Power will be contacted to check out.

FIRE DEPARTMENT REPORT:  Chief Jeff Joyce

a)   October is Fire Prevention Month.  Jenna Cereghino with Salmon River Rural Fire Department would like to participate with Jeff in providing some programs with the school. 

b)   Chili Cookoff is scheduled for September 21st.  There is a $5 entry fee; winner will get half the entry fee pot.

c)    Discussed the need to trim around some of the fire hydrants in town.  Ordinance requires 3 feet of clearance around the hydrant.  Jeff will contact homeowners and determine if they would like to clear the area, or have the Fire Department do it.

d)   EMS Building urinal needs repaired.  Discussed the need to have this done prior to the Chili Cookoff.

e)   Discussed the need for a cordless telephone upstairs in the EMS building.  It was determined that the phone there may just need new batteries; Jeff will check into this.

 EMS REPORT:  Stefanie Brimacomb distributed and reviewed report.

a)   VEHICLES/EQUIPMENT:  Ambulances A and B need oil changes; Ambulance A has a slow oil leak which Rocke is keeping an eye on; Extrication Vehicle and Ambulance A need snow tires ordered in October; Ambulance B supplies are getting damaged by sun – Council recommended items be kept out of the sun; Extrication Vehicle continues to have radio problems which Davis Communications has been unable to repair.

b)   Idaho State EMS Grant items will be purchased in October.

c)    Life Flight landing zone – have started using the area south of the football field at SRHS for a landing zone. 

d)   Special National Incident Command class will be held November 7-8 at Salmon Rapids Lodge.

CITY PROJECTS REPORT:

SEWER - John reported the following:

a)   Having problems with lightbulb blowing out at Lift Station; seems to be an electrical wiring issue; pumps are not alternating; issue needs to be checked by electrician.  Discussed process of tracking down a problem in wiring and how much time it takes. 

WATER/STREETS/PARKS – Ross reported the following:

a)   Stop signs have been replaced at the ETC and Salmon Rapids Lodge.

b)   Repair to street and water line in North Riggins completed.

c)    DEQ testing due by the end of 2013; there are 10 tests needing completed with an approximate cost of $1,800 for all.    

d)   Lead and copper plumbing – five homes in Riggins will be tested for lead and copper related to plumbing fixtures only; tests can be completed by sampling water from faucets.

e)   Ross expressed his appreciation to Susan Hollenbeak for her assistance in completing the documentation for the DEQ tests and CCR.

f)    Crosswalks and curbs will be repainted in September.

g)   Riggins CommunityCenter – paint color for outside discussed; will be the same as Heritage Center.

h)   Backflow Protection – discussed requirements.  New Meadows is enforcing a fine if residents don’t comply.  It is felt this will become a bigger issue in the next couple years.  Need to start education with residents on cross connection and backflow requirements now; put information in City Newsletter. There is training on Backflow Testing which may be a good option for our Public Works Department.

i)     Fire hydrants will be flushed in October.

j)    Well House #1 Repairs – schedule a pre-bid walk through.  Send out advertisement for bids to three contractors, and advertise in Post Office.

k)   Robert’s Tree Service – provided a bid of $1,300 to dispose of one tree at Heritage Center, and two trees at Park; bid includes removal and grinding of stumps.  Motion was made by Friend to approve the expenditure for Robert’s Tree Service to dispose of three trees; seconded by Akins.  Voting yea Akins, Miller and Friend.  No nays; motion carried.

l)     ITD MAINTENANCE AGREEMENT – discussed the agreement the City has with ITD that addresses trimming of trees along the road.  The City also has an Ordinance that states it’s the homeowner’s responsibility to trim trees.  It was reported to ITD that a truck was damaged by overhanging tree limbs in the middle of Riggins on Highway 95; specifically, at Hattie Stinnett’s.  Ross consulted with Robert’s Tree Service on what it would cost to trim back some trees in town; they charge $185 per hour for City service, and $205 per hour for residents.  Also discussed a “10 year fix” for the trees at Hattie’s; estimated 2-3 hours of work.  There are numerous problem areas on side streets.  Robert’s Tree Service recommended a long range plan to minimize problem areas.  Discussed putting information in the City Newsletter referencing the Ordinance and advising that a tree service will be in town on a specific date, and request that residents contact City Hall to schedule service, including price.

m)  Post Office Driveway – have received complaints about the drop-off from asphalt to gravel in the parking lot.  It was determined this was not a City issue.  Jonny Wilson stated he had a young man needing to complete community service and would have him work on this.

n)   SCADA Maintenance – Robert Crump has indicated he has a contact who may know of another resource for this; Jason Wereley has also indicated he may have another contact. 

CLARIFIER – City Attorney, Adam Green, is formatting a letter to JC Constructors which will be reviewed by Council before mailing.

RIGGINS COMMUNITY CENTER:  Sheetrock is nearly done which is very encouraging.  Primer will be applied Thursday.  Discussed paint; Ross will get information to June.  June distributed a budget update on the project.  At this time, there is $10,317 unencumbered.  Miller estimated the City would need to expend $15,000 to finish the project (installation of electrical fixtures, plumbing in bathroom, bathroom flooring, interior paint, and handrails).  Discussed determining all the costs to completely finish the project, and to develop a priority list for the October City Council meeting.   Motion was made by Friend to commit $5,000 of City funds to get priorities completed; seconded by Akins.  Voting yea, Friend, Akins and Miller.  No nays; motion carried.  Open House will be scheduled in the future.

RIGGINS ONE STOP – STORM DRAIN:  Mayor McClure would like to schedule a meeting with Roy Chisom (Interstate Petroleum), ITD, Kim Zolman and Adam Green the first or second week of October.  Clerk will attempt to schedule this.  

EMS BUILDING:  Miller reported the School District is not willing to sell any property at this time.  Issue was tabled until more information or a different property becomes available.

NEW BUSINESS

ACE BARTON MEMORIAL:  Briefly discussed the upcoming Memorial for Ace.  June will be gathering stories to share.

CITY FLAG PROPOSAL:  John Doty chatted with the Council regarding his proposal for a City of Riggins flag.  He and Dave Dean would like to head up a committee to gather ideas from the community and local children for an official City of Riggins flag which could be displayed along with the US and State flags along the city streets.  Stefanie Brimacomb stated she would be willing to work with the school on this idea.  Information could be put in the City Newsletter and Free Press.  After discussion, the Council expressed their appreciation to John for the proposal and indicated they are in support of the endeavor.

POLICE AGREEMENT – AMENDMENTS:  As a result of the City’s proposal to reduce the agreement to $15,000 per year, Sheriff Giddings submitted the following amendments to the agreement –

1.    Deputy is not required to live in City limits;

2.    Deputy is not directed to attend City Council meetings; can be requested to attend when an issue needs discussion;

3.    Removed section on leasing or property as this does not apply any longer.

After discussion, these amendments were accepted by the Council and it was recommended that Mayor McClure sign the agreement.

ORDINANCE #210:  This Ordinance will amend the FY12-13 Appropriations Ordinance thereby increasing the Street Fund by $37,000 to account for the diesel spill cleanup expenditure. 

AN ORDINANCE AMENDING ORDINANCE NO. 204, THE APPROPRIATIONS ORDINANCE FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012; TO APPROPRIATE MONIES IN THE SUM OF $4,766,406; DIRECTING THE CITY CLERK TO FILE A CERTIFIED COPY OF THIS ORDINANCE WITH THE IDAHO SECRETARY OF STATE; AND PROVIDING AN EFFECTIVE DATE.

Motion was made to dispense with the rule requiring reading on three separate days by Friend; seconded by Miller.  Voting yea, Friend, Akins and Miller.  No nays; motion carried. 

At this time a motion was made by Friend to pass, approve and publish Ordinance #210 under suspension of the rules; seconded by Miller.  Voting yea, Akins, Friend and Miller.  No nays; motion carried.

RESOLUTION #13-05:  This resolution addresses the 5% increase in garbage collection fees as agreed upon in the Lake Shore Disposal contract increasing the EU rate to $23.15.  Motion was made by Akins to adopt Resolution #13-05 as presented; seconded by Miller.  Voting yea, Miller, Akins and Friend.  No nays; motion carried.

DEER IN TOWN – MANAGEMENT PLAN:  Reviewed recommendations from the May 2013 meeting with Fish and Game.  It was agreed that January and February would be the best months to initiate the plan.  Need to determine the number of deer and a list of individuals willing to carry out the plan.  Akins will work on developing a plan for review at the December 9th Council meeting.

LITTLE SALMON RIVERBRIDGE:  Tabled for future discussion.

IRRIGATION WAIVER REQUEST:  Councilor Friend stated that Maria Stone at 329 North Hwy 95 has no legal access in her deed to get to the City’s irrigation ditch, yet is being charged for irrigation.  After discussion, motion was made by Akins to credit Maria Stone’s Irrigation fee for 2013, and to remove the account from the irrigation list in the future; seconded by Miller.  Voting yea, Miller and Akins; Friend abstained.  No nays; motion carried.

PAST DUE WSG BILLING:  Council reviewed. 

CERTIFIED FLAGGERS:  Idaho Power has communicated they need certified flaggers while completing repair work on City’s street lights.  Discussed hiring local certified folks by the hour on a part-time basis.

Curb and crosswalk painting – need two certified flaggers. 

There being no further business, the meeting was adjourned at 9:45 p.m.