August 29, 2013 – 3:00 p.m.

City Hall

A special meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Friend, Miller and Crump.  Councilor Akins was absent.  Guests: Jason Wereley, Ross Campbell and John Pottenger. 

The purpose of this special meeting was to discuss the proposal received on the Clarifier from Sherwin Williams, park maintenance, hiring for janitorial, and Chamber of Commerce request to waive Community Center rental fee.

Mayor McClure requested that a park use application and ASAP Portables billing issue be added to the agenda.  Motion was made by Friend to add these two items to the agenda; seconded by Crump.  Voting yea, Friend, Crump and Miller.  No nays; motion carried.

CLARIFIER:  Mayor McClure reviewed the correspondence and counter proposal received from Sherwin Williams in which they have offered $20,000, stating JC Constructors has estimated it would cost $20,000 to repaint the clarifier.  Jason Wereley shared his opinions on the issue with the Council stating $20,000 is too low; he estimated the cost to the City would be substantial to take the system off--line and processing, then repaint; cost would be closer to $60-75,000. Discussed the process for bypass; could be bypassed for 3 weeks; 1--2 days to drain down; DEQ must pre--approve the project.  Engineering costs should be considered; Jason estimated $7,500 to $9,500 just for engineering.  Jason stated that if JC Constructors believes they can repaint the clarifier components for $20,000, that would indeed be the way to go. 

After discussion, it was determined that City Attorney, Adam Green, would be informed and requested to draft a letter to JC Constructors clarifying the City’s position. 

Jason advised the Council to clarify that if there is a monetary settlement, the City does not take ownership of the project in that JC Constructors will still be responsible for other components of the system, and that an agreement be drafted regarding the use of products that are not Sherwin--Williams based.

PARK USE APPLICATION:  Salmon River Experience submitted an application for August 31st; no alcohol.  Motion was made by Crump to approve the SRE park use application for 8/31; seconded by Friend.  Voting yea, Friend, Miller and Crump.  No nays; motion carried.

PARK MAINTENANCE:  Discussed the need to have the Heritage Center and Park mowed and trimmed on a regular, weekly basis.  Lee Tumelson has submitted a proposal to provide this service for $95 per week.  Motion was made by Miller to accept Tumelson’s offer for the remainder of the 2013 season; seconded by Crump.  Voting yea, Crump, Miller and Friend.  No nays; motion carried. 

JANITORIAL – HIRE:  Linnea Sohrakoff has resigned.  Mayor McClure stated that Mary Welch is ready to begin.  Motion was made by Miller to hire Mary Welch for janitorial at $8.75 per hour effective September 1st; seconded by Friend.  Voting yea, Friend, Miller and Crump.  No nays; motion carried.

FEE WAIVER REQUEST:  Discussed the Chamber of Commerce request to waive rental fees at the RigginsCommunity Center.  Miller reiterated that the purpose of the rental fee is not to increase revenue, but to be able to maintain and operate the facilities.  After discussion, the waiver request was denied.

ASAP PORTABLES:  Clerk reviewed the request received from ASAP Portables to research a billing issue with River Rock Café.  To recap, a work crew from NICI was working on the ditch by Bullington’s April 17th; ASAP Portables was contacted to supply a potty for the work crew which was placed behind the River Rock Café; Jet Boat races were in a couple of days; Kim at River Rock asked that the potty be left there to help with overflow.  ASAP worker claims he was told by River Rock employee to leave the potty; potty was left through May 6th (rodeo weekend).  ASAP Portables billed River Rock $85.20 which Kim at River Rock has refused to pay stating she agreed to leaving the potty over Jet Boat races in exchange for her letting the City put the potty on River Rock property, and that no one from the café had told ASAP to leave it any longer than Jet Boat race weekend. 

After discussion, it was decided that the Clerk would contact ASAP Portables and request an invoice to the City for 1 cleaning and 3 days rental, and to advise ASAP the City is not responsible for the balance.

COMPOST – BIO--SOLIDS:  Jason discussed the process for making compost using bio--solids from the sewer plant, and reviewed some of what Grangeville has experienced in their program.  Jason will check into the specifics and report back to the Council. 

There being no further business, the meeting was adjourned at 4:15 p.m.