RIGGINS CITY COUNCIL

August 13, 2012 – 7:00 p.m.

City Hall

 

The regular meeting of the Riggins City Council was called to order by Mayor Robert Crump.  Councilors present were Miller, Akin, McClure and Friend.  Guests present included Jeff Joyce, Jack Kappas, Curt Brimacomb, Vicky Lowe, Clyde Hirst, Marylou Hirst, Everette Arter, Jeff Brewster, Jon Wilson, Charlie Amell, Rob Adams, Bill Darwin, Ruby Darwin

 

Minutes of the two previous meetings were read.  Members were individually polled with all confirming they had read the minutes.  There were no additions or corrections offered, and the minutes were approved as read. 

 

FINANCIAL REPORT:  The financial statement was read detailing $781.92 in bills paid after the July meeting, bringing the total July disbursements to $47,401.25.  Bills in the amount of $21,581.78 were then presented for payment.  The Water fund balance was questioned; $21,490 was paid but is not reflected on the report; Clerk will research and correct.  The Frontier payment seems higher than usual; Clerk will research and make sure correct amount is paid.  Miller questioned the Gradient Shift invoice forEMS shirts and where monies come from to pay for these.  EMS has a 99 Account (Other People’s Monies) with donated funds to cover these kinds of expenses.  Friend stated the Jet Boat Races are sending in a check to the Dive Team for $1,000.  Friend made a motion to approve the financial report, with the above corrections, and allow the bills; seconded by McClure.  Voting yea, Miller, Akin, Friend, and McClure.  No nays, motion carried.  A copy of the financial report is attached and hereby made a part of the record.

 

NEW BUSINESS

CHAMBER OF COMMERCE:    Vicky Lowe stated that the Chamber would like to install benches along Main Street (Hwy 95); she presented a copy of an email from Idaho Transportation Department indicating their approval  of “crash worthy park benches behind the sidewalk”; discussed the benches in Nez Perce that are set in cement, no weeds; putting benches near the walking museum kiosks may be an option.  Cost is approximately $1,000; local businesses could have their names on the benches, or memorials. 

Clyde Hirst reported on improvements to the Park facilities; cook shed is improved; 3 tables have been painted; gaining equipment.  He asked that something be put in the City News asking for input on a storage shed close to the stage; get ideas from residents.  He feels this would benefit both the Chamber and the City, as it could be rented out.  His idea is to build the storage shed in with the stage; approximate size is 12’x18’.  An article will be put in City News stating input should go to Clyde Hirst with a deadline of September 10th (next Council meeting). 

 

STREET CONCERNS:  Jack Kappas distributed copies of recent newspaper articles he has written concerning street improvements needed in north Riggins.  He is concerned with speeding and pedestrian safety in the area, and asked that a 15 mph sign he found in the City’s storage shed be installed.  Charlie will install the sign this week at the fork in the road.  Jack stated he has counted 21 potholes needing patched; the streets in north Riggins get a lot of usage from rafting companies and City workers.  Jack described one pothole over the ditch that he can see water below. Charlie stated he does have the asphalt, but would like to wait until irrigation water is out of the ditch to repair that hole.  Mayor Crump explained the time constraints facing the City’s two new workers trying to get their certifications.  Charlie estimated the patches could be completed by the end of August. 

 

BIKE RACK AT POST OFFICE:  Roy Akin stated the Big Water Blowout has ordered a bike rack for the Post Office.

 

VANDALISM IN PARK:  Discussed recent vandalism in the park.  Charlie suggested deputies drive down and check the park at night.  Jon Wilson stated that there is a deputy on duty in Riggins 24/7; they don’t want to be predictable when patrolling.  Vicky Lowe suggested encouraging a group in the high school, such as Honor Society, to take some ownership in the park; possibly post a notice at the school.  Carolyn and Romine will make some “video surveillance” signs for the park.  In the next newsletter, an article will be put in asking folks to keep their eyes open and report any suspicious activity; the Sheriff’s Department will step up patrols. 

 

CROSSWALK PAINT:  In Laurie Tilton’s absence, Mayor Crump described her concerns with crosswalks at post office and school.  Discussed the possibility of extending the curb paint; the paint color must be white.  Will have Charlie, Ross and John contact ITD to see what the standard is for curb painting. 

 

LAKE SHORE SANITATION CONTRACT:  Lake Shore Site Manager, Everette Arter, introduced Jeff Brewster, Division Vice-President from Twin Falls.  Discussed proposed contract increase of 22%; Mayor Crump explained the City’s position pointing out that the contract specified 90 days notice prior to the contract expiration for any increases or changes to the contract; and that there was no response to a request from the City prior to finalizing next year’s budget; an increase of this amount would require another budget hearing and associated publication costs. Jeff stated that Lake Shore is willing to negotiate the increase.  Discussed tonnage and associated costs; Jeff stated Riggins tonnage has stayed flat, and the number of residential service accounts has gone down by five.  Disposal fee started at $70 five years ago and is now $105.  Mayor Crump requested that Lake Shore report Riggins tonnage each month.  Friend expressed concern about the oil leak from Lake Shore’s truck; Everette explained their ongoing attempts to repair the truck.  Discussed recycling efforts to reduce tonnage; Jeff stated glass is of no value for recycling; Lake Shore will get an estimate on what’s possible for recycling paper and plastic; cardboard is so light, it won’t affect tonnage and Cloninger’s has a cardboard press now.  The City Council will discuss the matter and let Lake Shore know of their decision.

 

RAPID RIVER SEWER & WATER DISTRICT – ASSISTANCE REQUEST:    Rob Adams and Bill Darwin described the situation they are in with needing qualified operators, and requested the assistance of the City’s newly certified workers, John Pottenger and Ross Campbell.  Ross and John could apply RR hours toward their certification requirement, and enhance their experience.  RR is willing to help fund some of their training costs.  Time needed is approximately one hour per day.  Mayor Crump expressed his appreciation for making the Council aware of the proposal, and then stated the decision is up to Ross and John and that they don’t need the Council’s permission to do this on their own time.  

 

ADDITION TO AGENDA:  At this time, Mayor Crump proposed adding  an Executive Session and the Riggins Ambulance Memorandum of Understanding to the agenda.  McClure made a motion to add the EMS MOU and Executive Session to the agenda; seconded by Friend; voting yea – Miller, Akin, McClure and Friend.  No nays; motion carried.

 

OLD BUSINESS

FIRE DEPARTMENT REPORT:  Newly appointed Fire Chief, Jeff Joyce, distributed a report detailing monthly activities:

1) prepared an expectation list for firefighters (distributed copies); interviewing perspective firefighters;

2) discussed a mentoring program for new firefighters;

3) working on maintenance logs for SCBA’s, trucks, hose logs, pump testing, and hydrant inspections and testing.  Jeff invited the Mayor and City Council to the department’s next training on 9/6 at 7 p.m.; pictures will be taken for The Current.  There will also be a Firehouse Chili Cook-off on 9/8 at 6:30 p.m. at the fire station.  Jeff made two purchase requests: a) t-shirts for firefighters (estimated cost of $195.76), b) a uniform for himself to represent the City when making presentations in schools, attending meetings/classes, etc. (estimated cost of $95).  Council requested that Brenda get the laptop from Dan Catherman for Jeff. 

 

EMS REPORT:  Curt Brimacomb distributed his report outlining the following issues:

1) new Medicare billing sheet; mileage reimbursement changes (0-17 miles=$10.65; 18-50 miles=$7.00; 50 miles and above=$10.65);

2) red ambulance ready to donate; it is in need of some repairs; Mayor Crump read the letter he received from the SR Rural Fire Dept requesting the City to donate the vehicle to them; 

3) event security meeting in Lewiston attended by Curt;

4) EMT’s made suggestion to put stokes basket and step-ladder inside new extrication vehicle;

5) Rhonda Spicklemiere may be new driver for evenings;

6) received compliment from McCall ER doctor on our handling of patient with hip fracture;

7) requested cancellation of satellite phone for ambulance B effective September 1st;

8) distributed copies of a draft Memorandum of Understanding with McCall Fire Department; they are now a paramedic unit and need more patient contacts to keep their certifications; this would help both Riggins and EMS provide needed service at no charge to the City of Riggins;

9) need a heater in ambulance A; Curt will get pricing from Medley Electric;

10) Curt has ordered new EMS shirts which will be paid for with the World Jet Boat Races donation to the EMT fund.  Curt then described the circumstances surrounding July 19th when the 911 lines in Grangeville went down due to a fiber optic cable being cut; Grangeville requested that an EMT be available at Riggins City Hall to handle any medical emergency calls that might come in.  Curt spent the day at City Hall and would like to be paid for his time - $70.  Motion made by Miller to pay Curt the $70 for the time he spent at City Hall on 7/19/12; seconded by McClure; voting yea – Miller, Akin, McClure and Friend.  No nays; motion carried.  Brenda will contact Trudy at the Sheriff’s Department to see if the City could be reimbursed by the individual responsible for cutting the cable.

 

POLICE REPORT:  Jon Wilson presented the Sheriff’s Department report showing the City had 32 calls; Wilson expressed concern over the lack of some calls not being applied to the City’s report; Wilson will research why this seems to be happening; stated there may be a problem in booking when individuals are arrested, DUI’s specifically.  Wilson also stated that the overall call volume has dropped over the past 4 years indicating there are half the number of calls from 4 years ago. 

 

CITY PROJECT REPORT:  Charlie distributed his report:

1) Water Meters – cleaning and replacing non-working meters has reduced the number of non-working to less than 20; 15 meters were budgeted for replacement next year.  There was some discussion about if vacant buildings meters are being read/recorded in the water books; Clerk stated they should be. 

2) Irrigation Head Gate Easement – reviewed the survey received from Timberline Surveying; Clerk pointed out that the City needs a legal description on the two separate properties to proceed with getting the easement. Charlie stated he has contacted both Idaho Wildlife Federation and Sylvia Strupp about the issue and both indicated they are willing to sign the easement.

3) Complaint regarding River Rock Café – Charlie described a complaint about someone from the River Rock dumping an oily substance from a tub into the ditch behind their restaurant.  Discussed implications of people putting cooking oil, wash water, etc. in the irrigation ditch/surface water and it ending up in the river; consider developing an ordinance/resolution about storm water drains as well as surface water.  Brenda was asked to contact Todd Marek to find out about ordinances Grangeville has put in place. 

4) Diesel Cleanup/Storm Water Drain Update – Charlie reported that he received a ballpark figure for the bill… $35,000.  He distributed a packet of information which was reviewed.  There are two issues: 1- payment, and 2- making sure it doesn’t happen again.  Charlie recommended the City Attorney be contacted to review the incident and make recommendations.  Brenda will call Adam Green and try to schedule a meeting for Thursday. 

 

DONATION OF RED AMBULANCE:  Friend made a motion to surplus the red ambulance; Miller seconded; voting yea Miller, McClure, Akin and Friend.  No nays; motion carried.  Motion made by Miller to donate the vehicle to the Salmon River Rural Fire Department; seconded by McClure; voting yea Friend, Akin, Miller and McClure.  No nays; motion carried. 

 

WATER ORDINANCE #205:  At this time, the amended Water Ordinance was presented:

 

CITY OF RIGGINS ORDINANCE NO. 205

 

AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO PROVIDING FOR THE RULES AND REGULATIONS FOR THE CONDUCT AND OPERATION OF THE CITY WATER SYSTEM, PROVIDING FOR DEFINITIONS OF GENERAL TERMS;  DEFINING THE SERVICE AREA; PROVIDING A DESCRIPTION OF SERVICE; PROVIDING FOR APPLICATION FOR SERVICE; FOR NEW CONNECTIONS; FOR MAIN EXTENSIONS, DESCRIBING SERVICES; METERS; WATER RATES; NOTICES; BILLING AND PAYMENTS; PROVIDING FOR NON REGISTERING METERS; DISCONTINUANCE OF SERVICE; PROVIIDING FOR RESTORATION OF SERVICE; UNUSUAL DEMANDS; ACCESS TO PROPERTY; RESPONSIBILITY FOR EQUIPMENT; FIREHYDRANTS; PROVIDING FOR PENALTIES; SUSPENSION OF RULES; EASEMENTS, PRIOR ORDINANCES, CONSTITUTIONALITY AND SAVING CLAUSES; AND PROVIDING FOR PASSAGE, PUBLICATION AND EFFECTIVE DATE.

 

Motion to dispense with the rule requiring reading on three separate days was made by McClure, seconded by Friend.  Voting yea Miller, Akin, McClure and Friend.  No nays, motion carried. 

Motion was then made by McClure, and seconded by Friend, to pass, approve and publish by Summary Ordinance #205 under suspension of the rules.  Voting yea Akin, Friend, Miller and McClure.  No nays, motion carried. 

 

 

 

 

SEWER ORDINANCE #206:  At this time, the amended Sewer Ordinance was presented:

 

CITY OF RIGGINS ORDINANCE NO. 206

 

AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO, REGULATING THE NATURE AND COMPOSITION OF SEWAGE WHICH MAY BE DISCHARGED INTO A PUBLIC SEWER; DEFINING THE TERMS USED IN THIS ORDINANCE; REQUIRING EVERY PERSON OWNING LAND OR PREMISES DISPOSING OF SEWAGE WASTES, TO WHICH SEWERAGE SERVICES ARE AVAILABLE, TO INSTALL A CONNECTION TO THE SEWER SYSTEM; PROVIDING FOR INSTALLATION AND REPAIR OF CONNECTIONS TO THE SEWER SYSTEM ONLY UPON ISSUANCE OF A PERMIT; SUBJECTING ALL SEWER CONNECTIONS AND PRIVATE SERVICE LINES TO INSPECTION, AND EMPOWERING THE APPROVING AUTHORITY TO ENTER UPON ANY PREMISES OR PROPERTY SUBJECT TO PUBLIC  UTILITY EASEMENTS AT ALL REASONABLE HOURS FOR THE PURPOSE OF CONDUCTING SUCH INSPECTION; PROHIBITING DISCHARGE OF UNPOLLUTED WATERS INTO THE SEWER SYSTEM; PROHIBITING DAMAGE TO THE SEWER SYSTEM; PROHIBITING CERTAIN DISCHARGE INT THE SEWER SYSTEM IN THE ABSENCE OF SPECIAL AGREEMENTS; PROVIDING FOR SUBMISSION OF INFORMATION, PRETREATMENT AND INSTALLATION OF INTERCEPTORS TO PROTECT THE SEWER SYSTEM; ESTABLISHING RULES GOVERNING THE MEASUREMENT AND SAMPLING OF CERTAIN SEWAGE WATER; EMPOWERING THE APPROVING AUTHORITY TO PROHIBIT THE DISCHARGE INTO THE SEWER SYSTEM OF SEWAGE THAT DOES NOT COMPLY WITH THE LIMITATIONS ESTABLISHED BY THIS ORDINANCE; PROVIDING REGULATION FOR CONNECTION TO THE SYSTEM INCLUDING PERMIT REQUIRED, CONNECTION CHARGES BASED ON EQUIVELANT USE AND PROVIDING FOR A WAIVER OF CONNECTION FEES; PROVIDING MONTHLY BILLING AND COLLECTION PROCEDURES; PROVIDING FOR CITATONS ISSUED AND PENALTIES IMPOSED FOR VIOLATIONS OF THIS ORDINANCE; PROVIDING FOR THE REPEAL OF CONFLICTING ORDINANCE. PROTECTING THE REMAINING PROVISIONS OF THIS ORDINANCE IF ONE PROVISION SHOULD BE HELD TO BE INVALID; PROVIDING FOR A VARIANCE PROCEDURE; PROVIDING FOR PASSAGE AND PUBLICATION OF ORDINANCE AND PROVIDING FOR AN EFFECTIVE DATE.

 

Motion to dispense with the rule requiring reading on three separate days was made by McClure, seconded by Friend.  Voting yea Miller, Akin, McClure and Friend.  No nays, motion carried. 

Motion was then made by McClure, and seconded by Friend, to pass, approve and publish by Summary Ordinance #206 under suspension of the rules.  Voting yea Akin, Friend, Miller and McClure.  No nays, motion carried. 

 

Discussed utility billing delinquencies and penalties; ordinance states that a penalty of $5.00 or interest on the past due balance at a rate of 1% per month, whichever is greater, is also due.  The Clerk will report all past due accounts to the City Council each month.  The interest calculation will be setup in the main computer. 

 

RIGGINS COMMUNITY CENTER:

  1. Idaho Power Easement – Idaho Power will install new equipment and relocate the lines and pole in the Community Center parking lot area.  The Easement Contract is ready for signature; will need to be notarized.  McClure made a motion to authorize signing of the easement contract; seconded by Miller.  Voting yea Akin, Miller, McClure and Friend.  No nays; motion carried. 
  2. Mayor Crump expressed the City’s appreciation for Councilor Miller’s time and effort with the project. 
  3. Request for Quotes format – will need a description of work to be done for each discipline.  Reviewed with no comment.  Motion made by Miller to approve the RFQ format, seconded by Akin.  Voting yea McClure, Miller, Akin and Friend.  No nays; motion carried. 
  4. Micro Purchase Procedure – reviewed and discussed the form detailing procedures to be used in the procurement of materials and contracted services estimated to cost less than $25,000; it was agreed to set the breaking point of requiring three written quotes at $5,000.  The Clerk then read Resolution No. 12-07 pertaining to the Micro Purchase Procedure.  Motion was made by Miller to pass Resolution No. 12-07 and authorize the Mayor to sign; seconded by Akin.  Voting yea Friend, McClure, Miller and Akin.  No nays, motion carried.  A copy of Resolution #12-07 is attached and hereby made a part of this record. 
  5. Policy on deposits, fee structure, etc. – Clerk reported it is not complete.
  6. Tables to SR Community Church – Pinehurst Quilters would like to move some tables from the RCC to the church while renovations are being done.  The City Council approved this request. 
  7. Pool Table – discussed the need to get rid of the pool table before September 1st.  Miller made a motion to declare it surplus and advertise for bids in local newspapers; seconded by Friend.  Voting yea Miller, Akin, Friend and McClure.  No nays; motion carried. 

 

AMBULANCE BUILDING:  Miller reported that he presented the proposal to acquire the property adjacent to the Heritage Center to the School Board.  The Board is waiting to get their new Board member and will be meeting August 20th to discuss the proposal. 

 

NEW FIRE CHIEF – PAY:  Akin stated that Jeff Joyce has been a volunteer firefighter for the City for a long time.  Motion was made by Akin to pay Jeff Joyce the hourly rate of $12.75; seconded by Miller.  Voting yea Akin, Friend, Miller and McClure.  No nays; motion carried.  Discussed the policy of paying off comp time; Clerk will collect Dan Catherman’s timesheets and figure amount due.

 

MCCALL FIRE DEPARTMENT – MOU:  Curt will contact McCall and determine who should sign the MOU (Mayor, Fire Chief, EMS Director).

 

LAKE SHORE SANITATION CONTRACT:  Discussed the proposed contract increase of 22%; contract will expire 9/30/12.  Mayor Crump will draft a letter to Lake Shore outlining a 5-year contract proposal for a 5% increase.  As an alternative, propose an 8% increase effective 10/1/12, and another 8% increase 10/1/13 with the stipulation that Lake Shore reimburse the City for costs associated with opening the budget, publishing and holding a Public Hearing.  Also, Lake Shore will need to attend the Public Hearing to address questions from residents. 

 

CHAMBER OF COMMERCE – BENCHES:  Friend requested the Clerk contact City’s insurance carrier and determine what liability issues the City may have with the Chamber placing benches behind the sidewalk.  McClure made a motion to allow the Chamber to proceed with placing benches behind the sidewalk if there are no liability concerns from the insurance carrier; Friend seconded.  Voting yea Akin, Miller, Friend and McClure.  No nays; motion carried. 

 

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: 

JOYCE BARNARD (1-28) – had a hot water heater leak; repaired 7/23/12; requesting adjustment if there is an overage this month.  Clerk reported their usage resulted in a $3.45 overage for July service. 

DEMOND (1-35) – water leak repaired 8/8/12; requested a review of last years’ usage and waive overage.  Clerk reported their usage resulted in a $21.45 increase from the past two months. 

McClure made a motion to waive the $3.45 overage for Barnard, and the $21.45 for Demond; Miller seconded.  Voting yea Miller, Akin, McClure and Friend.  No nays; motion carried. 

 

EMS BILL FOR LETTERING OF NEW EXTRICATION VEHICLE:  Friend voiced concern over this expenditure not being approved by the City Council prior to proceeding with the work.  Discussed the use of Purchase Orders, and the need to develop a City Policy for General Fund expenditures.  Mayor Crump will e-mail Curt stating the City Council will be enforcing the existing policy requiring approval by the City Council. 

 

FIRE CHIEF REQUEST:  Akin made a motion to approve the request to purchase 14 shirts for volunteer firefighters, and 1 uniform for the Fire Chief; seconded by McClure.  Voting yea Akin, Friend, Miller and McClure.  No nays; motion carried. 

 

There being no further business, the meeting was adjourned at 11:45 p.m.

 

 

____________________________________________       _________________________________________

                        Mayor                                                                                 Clerk