Council Meeting Minutes
RIGGINS CITY COUNCIL
August 10, 2015 – 7:00 p.m.
A PUBLIC HEARING was held on the FY2015-2016 Budget Proposal, and new and increased fees. There were no comments received.
The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure. Councilors present were Wilson, and Miller. Councilor Friend joined the meeting via speaker phone later in the meeting. Councilor Akins was absent.
Guests: Ted Schroder, Jeff Treinen, Jordan Zwygart, John, Doty, Michelle Simpson, Lorry Harper, Jeff Joyce, Susan Hollenbeak, John Pottenger, Ross Campbell, Dennis Fredrickson and river guides - Jeff, Patrick and Ty.
ADDITION TO AGENDA: Mayor McClure requested that an addition be made to the agenda. Jordan Zwygart would like to present the FY2013 and FY2014 Audits to the City Council tonight. The Council was in agreement to add this to the agenda.
JULY MINUTES: July meeting minutes were presented. Formal consideration will be addressed later in the meeting when Councilor Friend joins via speakerphone.
FINANCIAL STATEMENT and BILLS FOR PAYMENT: The financial statement was read detailing $2,413.12 paid after the July meeting, bringing the total July disbursements to $45,570.75. Bills in the amount of $21,764.28 were then presented for payment. Formal consideration will be addressed later in the meeting when Councilor Friend joins via speakerphone.
CITY DEPARTMENT REPORTS:
FIRE DEPARTMENT – Jeff Joyce
WASTEWATER –John Pottenger
a) John reported no violations on the DMR’s.
b) Jason Wereley has been very ill; Jason would like to meet with the Mayor in the near future to review DMR regulations, etc.
c) Have started upstream and downstream monitoring; results have not been received yet.
d) Flows from Hot Summer Nights were around 80,000.
e) Pump issues; need to replace pump and have another for backup.
WATER/STREET/PARK – Ross Campbell (absent);
1) Water Restrictions were discussed; it was decided to continue the alternate day watering with information in the September Newsletter.
EMS: Susan reported the following:
LIBRARY: Susan reported 11 kids participated in the Summer Reading Program.
BOAT RAMP RENOVATION/ADA ACCESS PROJECT: No report.
IRRIGATION ORDINANCE – DRAFT: Clerk will forward draft to Adam Green for review.
FY2013 and FY2014 AUDIT PRESENTATION: Jordan Zwygart explained that Collaborative Solutions has merged with Millington - Zwygart, CPA’s. Zwygart presented the audit reports which the Council reviewed. Formal consideration will be addressed later in the meeting when Councilor Friend joins via speakerphone.
FLAG DESECRATION: Dennis Fredrickson with Salmon River Experience thanked the City Council for allowing some of the river guides involved to attend tonight’s meeting. Fredrickson explained that in mid-July, several of the river guides left one of the bars in town and proceeded to remove some of the US flags on poles throughout town, ending up at the Cemetery where some of the flags were left. Fredrickson introduced the three guides available for the meeting tonight – Jeff, Patrick and Ty. Jeff addressed the Council explaining how each guide has written a letter of apology to the residents of Riggins which have been posted at City Hall. The group has also visited with a majority of the businesses in town to apologize and explain their actions. Some of the guides also volunteered time in the setup and takedown for Hot Summer Nights. John Doty, who along with David Dean, purchase and display the flags, expressed his appreciation for the guide’s remorse and thanked Fredrickson for his support and the positive outcome. Councilor Wilson also expressed his appreciation for the way Fredrickson and his group handled the situation. On behalf of the City Council, Mayor McClure accepted the guide’s apology and thanked them for their volunteer efforts.
FIRE DANGER – NORTH ORCHARD LANE: Lorry Harper addressed the Council with her concerns regarding a property on North Orchard Lane (Caudle), explaining the tall, dry grass and dead trees are a fire danger. The property is for sale; Councilor Miller stated the realtor has been contacted about the concern, but was unsure if the realtor had any means to remedy the situation. Harper stated she is willing to pay to have someone mow the lot. Jeff Joyce, City Fire Chief, stated he would assess the property tomorrow and advise the Clerk of his recommendation. Clerk will contact the property owner and advise him of the concern, review the ordinance, and determine how to proceed.
SALVATION ARMY FUNDS: Michelle Simpson with the Tourist Trap Consignment & Gift Shop addressed the Council regarding her recent undertaking with Salvation Army, with a monthly budget of $75 to be used for individual needs in the local community. Simpson also detailed plans for a Coat Drive next month, collecting new or gently used coats, scarves, hats, gloves from September 1-15 with collection boxes around town. Simpson requested to use the Riggins Community Center on September 26th to hold a Free Clothing Store; she asked the Council to consider waiving the rental fee for this community event. Formal consideration will be addressed later in the meeting when Councilor Friend joins via speakerphone.
CHRISTMAS ASSISTANCE/SECRET SANTA: Michelle Simpson visited with the Council regarding taking over the responsibility of the Secret Santa program. She has met with Lorry Harper; Simpson and Julie Hofflander are prepared to begin preparations in October. The Salvation Army will have Bell Ringers in town over the holiday season with 100% of the proceeds going to the local community; Simpson plans to use these proceeds for a summer school Lunch Program.
GEM STOP – RENOVATION PLANS: Ted Schroder, Construction Manager, and Jeff Treinen, Retail Supervisor, distributed information and reviewed plans for the renovation of the Chevron property with the Council. Plans to double the size of the canopy were reviewed; will be moved back from the highway to increase visibility when exiting; will be pulling in east/west for safer entrance and exit; supply lines will be updated to double wall from tank to dispensers; more dispensers with containment areas beneath. Schroder confirmed that DEQ will be notified of all work being done. There are plans to remove the house to the east of the Community Center in 5-6 weeks, with the SCAT being moved to this corner. Traffic will be directed around the back of the building; there will be no parking behind the building which should prevent congestion. Discussed the fence which the City plans to put up between the Gem Stop property and the Riggins Community Center parking lot; Schroder indicated he would discuss the fence with the Gem Stop owner. Crump’s will maintain the repair shop, and will be downsizing over time. Discussed runoff and storm drain plans, and fuel spill procedures (handout distributed). Treinen stated the Gem Stop Corporation is very proactive about containment spill kits and employee training. Mayor McClure and the Council thanked Schroder and Treinen for meeting with the Council and sharing their renovation plans.
CROSS CONNECTION ORDINANCE – DRAFT: Copies of the draft were distributed. Council will review and discuss at the September City Council meeting.
At this time, 8:40 p.m., Councilor Friend joined the meeting via speakerphone.
JULY MINUTES: Council members were individually polled and all confirmed they had read the July 15, 20 and 28, 2015 minutes; motion was made by Miller to accept the minutes as presented; seconded by Wilson; voting yea, Wilson, Miller, and Friend who voted via speaker phone; no nays; motion carried.
FINANCIAL STATEMENT and BILLS FOR PAYMENT: The Council reviewed the July Financial Statement and bills presented for payment. Motion was made by Wilson to approve the financial report and allow the bills; seconded by Miller. Voting yea, Wilson, Miller, and Friend who voted via speakerphone. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
FY2013 and FY2014 AUDIT PRESENTATION: The Council reviewed the FY13 and FY14 Audit reports as presented. Motion was made by Wilson to formally accept the reports; seconded by Miller. Voting yea, Wilson, Miller, and Friend who voted via speakerphone; no nays; motion carried.
FY2015-2016 BUDGET: A Public Hearing was held earlier this evening with no comments received on the Proposed Budget. Ordinance #214 was presented:
AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO, ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016, APPROPRIATING THE SUM OF $4,693,576 TO DEFRAY THE EXPENSES AND LIABILITIES OF THE CITY OF RIGGINS FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE.
A motion was made by Friend to suspend further reading of the Annual Appropriation Ordinance #214 for Fiscal Year beginning October 1, 2015; seconded by Miller. Voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried. At this time, a motion was made by Wilson to accept Annual Appropriation Ordinance #214 for Fiscal Year beginning October 1, 2015 appropriating $4,693,576; seconded by Miller; voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried.
RESOLUTION #15-03 was presented authorizing a 5% increase in the Sanitation Fees effective October 1, 2015. Motion was made by Miller to pass and approve Resolution #15-03 as presented. Voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried. A copy of the resolution is attached and hereby made a part of this record.
RESOLUTION #15-04 was presented authorizing an increase in the Riggins Community Center on-site Rental Fees for the Sound System to $40 per day, and the Sound System Rental Deposit to $400 effective October 1, 2015. Motion was made by Wilson to pass and approve Resolution #15-04 as presented. Voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried. A copy of the resolution is attached and hereby made a part of this record.
RESOLUTION #15-05 was presented authorizing an increase in Ambulance Fees and Mileage Rate effective October 1, 2015. Motion was made by Miller to pass and approve Resolution #15-05 as presented. Voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried. A copy of the resolution is attached and hereby made a part of this record.
The 2015 L-2 Tax Certification in the amount of $67,577 was presented. Motion was made by Miller to approve and authorize the Mayor’s signature on the L-2 as presented; seconded by Wilson. Voting yea, Miller, Wilson, and Friend who voted via speakerphone. No nays; motion carried.
PAST DUE WSG BILLING: Reviewed by Council. The Clerk was directed to file a lien on #1-40.
FACILITY RENTAL APPLICATIONS:
9/26 - Coat Drive at Riggins Community Center. Michelle Simpson requested a waiver of the fee. Motion was made by Miller to waive the Riggins Community Center rental fee for the Community Coat Drive to be held on September 26th; seconded by Wilson. Voting yea, Wilson, Miller, and Friend who voted via speakerphone; no nays; motion carried.
8/13 – Bert Tumelson requested to use the Riggins Community Center from 5:30 to midnight. Fee and deposit has been received. Motion was made by Miller to approve the application; seconded by Wilson. Voting yea, Wilson, Miller, and Friend who voted via speakerphone. No nays; motion carried.
CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: None
There being no further business, the meeting was adjourned at 9:10 p.m.