RIGGINS CITY COUNCIL

August 12, 2013 -- 7:00 p.m.

City Hall

 PUBLIC HEARINGS were held on the following:

          FY2012--13 BUDGET AMENDMENT

          FY2013--14 BUDGET PROPOSAL

          FY2013--14 NEW & INCREASED FEES

                    Comment Received:  “The Salmon River Chamber of Commerce would like to ask the City Council for a waiver of fees for the use of the Community Center for Chamber of Commerce meetings.  We will not be using the kitchen, only the tables.  We fully intend to pay whatever fees are required to host the Cowboy Breakfast in the Community Center.  We would rather put our funds into the improvement of the City Park and more benches along Main Street than pay a fee each time for the use of the Community Center.  Please ask the City Council to consider this proposal.  Thanks, Vicky Lowe, President”

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Miller and Crump; Councilor Friend joined the meeting via telephone.  Councilor Akins was absent.
Guests: Ross Campbell, John Pottenger, Jeff Joyce, Jonny Wilson, Stefanie Brimacomb, Pam Bogan, Sam Stokes, Doug Boggan, Stan Autrey, Mike Blimka and Peggy Boldman.

JULY MINUTES:  July meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Crump to accept the minutes; seconded by Miller.  Voting yea, Friend, Miller, and Crump.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $8,343.88 paid after the July meeting, bringing the total July disbursements to $53,000.88.  Bills in the amount of $25,330.82 were then presented for payment.  Motion was made by Crump to approve the financial report and allow the bills; seconded by Miller. Voting yea, Crump, Friend, and Miller.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

At this point, Mayor McClure requested the Salmon River Inn Alcohol Beverage License be added to the agenda.  Motion was made by Crump to add the Salmon River Inn Alcohol Beverage license to the agenda; seconded by Miller.  Voting yea, Crump, Miller and Friend.  No nays; motion carried.

OLD BUSINESS

EMS REPORT:  Stefanie Brimacomb reported that training classes are going well.  Discussed recent repairs to the 2006 ambulance; Joe Hall Ford in Lewiston has repaired twice for same issue.  Stefanie indicated there was a possibility of applying for a grant for a new ambulance. 

POLICE REPORT:  Deputy Wilson reported data was not available for July.  Discussed unlicensed vehicles and trailers parked on the street and in parking lots.  Wilson will check into these and report back.  Wilson called the Council’s attention to the need for better signage at the lower level of the Park regarding the no parking ordinance.  There are folks camping in the lot throughout the year.

FIRE DEPARTMENT REPORT:  Chief Jeff Joyce

a)    Has started doing fire inspections; businesses are welcoming this.  The inspections provide an opportunity to pre--plan for safety; businesses are mapped out including hazardous material locations. 

b)    Alan Yearsley is the new Chief of the Salmon River Rural Fire Department.  Joint training is being planned between the City and Rural departments. 

c)    Extrication – Jeff stated extrication is commonly a Fire Department responsibility, rather than EMS.  Jeff will be teaching a class in October on Extrication.

d)    Would like to purchase Accountability Tags which are a safety measure used to track personnel on scene.

e)    Surplused truck – when the fire truck was surplused earlier this year, a light bar was removed.  SRRFD is in need of a light bar.  Council recommended the light bar be donated to the SRRFD. 

f)     Idaho Dept of Lands – Jeff has been researching how the IDL could utilize the City’s foam truck.  He is finding negotiations difficult, but will continue to work on this.

g)    Firefighter Combat Challenge September 7--8 in Missoula – Jeff will be attending and competing in this worldwide event.  He hopes to gather information he could use in doing a similar event locally in the future.

h)    Riggins One Stop – burning cardboard continues to be a concern.  Jeff will be developing a City Permit he will use.

i)     Stokes – request to burn:  Sam Stokes wants to burn from the Little Salmon River up to his home; Jeff explained that this is not the time of year to be doing this. 

j)     Ordinance review – Jeff requested the Council review the ordinance as there is no penalties addressed.

k)    Requested purchase of 10 hats for volunteers; cost is approximately $134; and purchase of Louisiana Hot Sauce for a fundraiser; each bottle will have custom label.  Cost is approximately $2.25 per bottle.  Discussed Fireman’s Savings account; Clerk will research and setup account; these purchases will come out of those funds.

l)     Chili Cook--Off will be held September 14th at the Fire Station.

m)  Fire Protection Month is October – requested purchasing approximately $250 worth of children’s awareness items.

n)    ITD Contract Renewal – Council reviewed the Idaho Transportation Department Contract #60 825 FS08--1 with an effective date of September 2, 2013 to September 1, 2018; to provide fire protection for vehicular fires from milepost 185 to 207.  Motion was made by Crump to authorize Jeff Joyce to sign the ITD Contract for vehicle fires; seconded by Miller.  Voting yea, Crump, Friend, and Miller.  No nays; motion carried.

CITY PROJECTS REPORT:

John reported the following:

a)    Water leak at Tilton’s has been repaired.

b)    Next Wastewater test is scheduled for September 18th.

c)    Problem with irrigation head gate on Little Salmon River – Yates worked on fix for 2 hours today; flow is good now.

d)    Issue with City irrigation ditch at Squaw Creek being dammed up; luckily it was caught and resolved before damage done.

WATER/PARKS – Ross reported the following:

a)    Wellhouse Repair in next year’s budget; John Belton estimated $5,500.  After discussion, it was decided to request bids on the project. 

b)    Meter Boxes have been replaced at Dejean and Turrentine properties.

c)    Coordinated with Idaho Power to install the LED light by the SR Medical Clinic; shining bright now.

d)    Valve Boxes discussed at last Council meeting were unsatisfactory; will research options and try to find something workable in sandy soil.  Miller offered to get some information to Ross on these.

e)    North Riggins Chip Seal on streets – grant application training scheduled in October; must attend the class prior to applying for grant.  Ross is awaiting the information.

f)     Has found a vendor in Nampa for Sodium Hypochlorite for wells; can get a pallet of product for approximately $600; will save approximately $300 buying in bulk.

g)    Park mowing and trimming – needs to be done on a regular basis.  Ross will contact Jake Finley and discuss the Council’s concerns.

h)    Tree Removal – there are a couple trees at the Park and one at the Heritage Center that need removed.  Ross will get an estimate from Roberts Tree Service on the cost.

i)     Heritage Center – Mayor McClure reviewed the maintenance needs discussed at last month’s Council meeting.  Ross will address these.

j)     DC Engineering -- located the service agreement which states the City may terminate work at any time, by five--work day written notice to consultant.  Will consult with Jason Wereley on locating a vendor with a more reasonable fee structure.

k)    Discussed the need for repairs on the fire hydrant behind the Chevron; possibly install some cement barriers.  Ross will look into this.

CLARIFIER:  Sherwin--Williams responded to the City’s proposal which was that Sherwin--Williams would compensate the City in the amount of $41,000; these funds would be put in savings to cover the cost of replacing the components in the future.  Sherwin--Williams countered the proposal with an offer of $20,000.  Mayor McClure contacted Brett Converse with JUB, who felt that $20,000 was not adequate, and about half the cost of new, underwater parts, and that it would cost an additional $6,000 to paint the new parts, and approximately $7,000 to install them.  After discussion, it was decided to contact Jason Wereley and get his feedback.  A meeting will be scheduled with Jason to review the proposal.

RIGGINS COMMUNITY CENTER:  Phase 2 is underway with Carpentry and Drywall work being done.  Scheduling of an Open House is on hold.  Discussed the need to develop a checklist for rental agreement – heat/air conditioning setting.

RIGGINS ONE STOP -- STORM DRAIN:  tabled for future meeting.

EMS BUILDING:  tabled for future meeting.

NEW BUSINESS

SALMON RIVER RURAL FIRE DEPARTMENT:  Doug Boggan chatted with the Council about the Rural department filling their trucks using City water, and if there was an issue with this.  Specifically, if the City would be charging the Rural department in the future.  It was pointed out that they have never been billed for the water in the past, and that there is a Mutual Aid Agreement in place.  Following discussion, it was decided to develop a Memorandum of Understanding clarifying the City’s approval for SRRFD to fill their trucks using City water.  In addition, the MOU will address the issue of the City billing the Forest Service for the water SRRFD uses on USFS fires. 

 PINEHURST QUILTERS:  Pamela Bogan chatted with the Council regarding the RigginsCommunity Center.  The Pinehurst Quilters have a storage room in the lower level; discussed their need for cabinets; the group would like to reserve the lower level for their bi--monthly meetings.  Since they are a non--profit community group, they will receive a 50% fee reduction bringing their fee to $25 per meeting.  Pamela requested a key to the Community Center since they have early morning meetings; would need a ramp door key as well as a storage room key. 

SALMON RIVER SENIORS:  Pamela Bogan addressed the Council regarding the Senior Meal at the Community Center.  The new fee structure was reviewed; since the Senior’s are development partners, they have a reduced fee for weekly meals of $25 per week.  Discussed use of storage cabinets; Council approved.  Tablecloths – should be kept on the tables.  Clerk will need to communicate with Pamela regarding other events scheduled around the Senior’s meal.  Puzzles will need to be moved out if there is another event scheduled between weeks.  Pamela stated that there are two 110V convection ovens available for donation to the Community Center; the Council enthusiastically accepted the offer. 

IDAHO FOOD BANK:  The SR Seniors have been contacted by the Idaho Food Bank to develop a Senior emergency food pantry in Riggins, which the Seniors are agreeable in doing.  Storage is a concern; discussed use of cabinets and possibly storing some items in the stairwell next to the elevator, however, there were concerns about freezing items.  They may be able to store some items in the cabinets.  The Seniors have applied for a grant to add sheetrock, insulation and shelving. 

SALMON RIVER INN – ALCOHOL BEVERAGE LICENSE:  Mike Blimka chatted with the Council regarding the Salmon River Inn.  He has transferred the ABL he was leasing to John Belton to the Salmon River Inn; License #3329 – Premise #1--73.  Mayor McClure stated that transfers are not addressed in the City Ordinance.  Therefore, there is no fee associated with the transfer. Motion was made by Crump to transfer the Alcohol Beverage License #3329 to CARCO Plus/Salmon River Inn; seconded by Miller.  Voting yea, Miller, Friend and Crump.  No nays; motion carried.  In terms of sanitation fees and number of dumpsters, the Clerk will research the Ordinance.  The Clerk will also get a Municipal Tax application to Mike for completion.

CITY FLAG:  tabled for future meeting.

HEATH REALTY – SIGNAGE AND PARKING:  Vicky Heath has requested a “Salmon Street” sign be installed on the street between Heath Realty and the Bank; this was approved by the Council.  Vicky also expressed concern about parking and the need for more “No Parking” signage between the bank and her office.  After discussion, it was recommended that Vicky coordinate with the bank if additional No Parking signs are desired.

STREET PAVING:  Discussed long term plans for paving problem areas.  Ross is in contact with the LHTAC (Local Highway Technical Assistance Council), and will be working with them on grant funding opportunities in the future.

FY2013--14 BUDGET:  A Public Hearing was held earlier this evening with no comment received on the Proposed Budget.  Ordinance #208 was presented: 

AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR FISCAL YEAR BEGINNING OCTOBER 1, 2013, APPROPRIATING THE SUM OF $4,647,472 TO DEFRAY THE EXPENSE AND LIABILITIES OF THE CITY OF RIGGINS FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH SAID APPROPRIATION IS MADE.

A motion was made by Crump to suspend further reading of the Annual Appropriation Ordinance #208 for Fiscal Year beginning October 1, 2013; seconded by Miller.  Voting yea Friend, Crump and Miller.  No nays; motion carried.  At this time, a motion was made by Crump to accept Annual Appropriation Ordinance #208 for Fiscal Year beginning October 1, 2013 appropriating $4,647,472; seconded by Miller; voting yea Crump, Miller and Friend; no nays; motion carried. 

Clerk presented the L--2 Dollar Certification of Budget Request to Board of County Commissioners showing a Property Tax Levy of $63,572.  Motion was made by Crump to certify the L--2 and Property Tax Levy of $63,572; seconded by Miller; voting yea, Friend, Miller and Crump.  No nays; motion carried.

LAKE SHORE DISPOSAL – QUARTERLY TONNAGE:  Council reviewed the quarterly tonnage report.

IDAHO POWER – COMMUNITY ADVISORY COMMITTEE:  Council reviewed request for a Riggins representative on their CAC which is tasked with assisting Idaho Power with planning electrical infrastructure for Valley and Adams counties and the Horseshoe Bend area.  After discussion, it was determined Council members and Mayor McClure have previous commitments and would be unable to commit to this long term process (August 2013 through May 2014).  It was recommended that the Clerk contact Blake Watson to let the Council know if any information is needed to aid the committee, and to request feedback on the committee’s progress.

JANITORIAL – COVERAGE:  Discussed the need for a backup person to provide coverage for Beetle.  Mayor McClure has an individual (Mary) who is interested; she would be paid $8.75 per hour.  Mayor McClure will contact the individual and request she fill out employee documents.

STAFF LEAVE TIME REQUEST FORMS: There is a section in the Personnel Policy specifying that employees are required to provide at least two days advance notice and obtain approval prior to taking any leave from work, including PDO’s (Employee Benefits – Notice and Scheduling). Mayor McClure requested that a form be developed for staff to request time off, with approval by Mayor or City Council Member.  This will aid in communication and scheduling.

CLERK – LEAVE REQUEST & COVERAGE:  Clerk is requesting leave for approximately two weeks in September due to husband’s surgery.  June Whitten has offered to provide coverage for Brenda during this time.  Council discussed Whitten’s wage rate.  Motion was made by Crump to hire June to provide coverage for Clerk and to pay the same wage she was making at the time of her retirement; seconded by Miller.  Voting yea, Crump, Miller and Friend.  No nays; motion carried.

DEQ ASSESSMENT FEE:  Clerk circulated an e--mail received from the Association of Idaho Cities detailing the history of the drinking water program and the use of fees.  AIC supports the DEQ’s role in overseeing the state drinking water system.  After discussion, it was decided to continue paying the annual fee as billed.

PAST DUE WSG BILLING:  Council reviewed.  Rodeo Club continuing to be billed; there is a question as to if the bank now owns the property.  Clerk will check with Heath Realty and research.  Discussed the garbage portion of the billing, while business was open; may need to subtract off; Clerk will research.

PARK USE APPLICATIONS: 

Jacki Campbell submitted application for wedding, 9/14; no alcohol served.

Salmon Rapids Lodge submitted application for dinner, 8/14; no alcohol; catered by Salmon River Catering.

Motion was made by Crump to approve both applications; seconded by Miller.  Voting yea, Crump, Friend and Miller.  No nays; motion carried.

STOKES – IRRIGATION WAIVER REQUEST:  Sam Stokes requested that the June fee for irrigation be waived as there was no irrigation water available during June.  He stated the irrigation repair was completed the last week of July.  After discussion, motion was made by Crump to credit the Finance Charges and irrigation fees for June and July on the Stokes account; seconded by Miller.  Voting yea, Miller, Friend and Crump.  No nays; motion carried.

WILSON – WATER BILL ADJUSTMENT REQUEST:  Jonny Wilson chatted with the Council concerning seepage from the flume/ditch behind his property; he has not returned the letter indicating his satisfaction with the flume project as a result.  He has been working with Ross and the problem area will be repaired when the ditch is turned off this fall.  Jonny requested an adjustment on his July water billing down to the June rate due to problems with hose connections coming apart during the flume construction.  After discussion, motion was made by Crump to adjust the July water billing to the June rate as requested; seconded by Miller.  Voting yea, Miller, Friend and Crump.  No nays; motion carried.

LIQUOR ORDINANCE:  Discussed the need to revise the City’s Liquor Ordinance to include license transfers.  Clerk will work on this revision.

BRAILLE SIGNS – RESTROOMS:  As part of the ICDBG grant, restroom signs in Braille are required.  June has researched vendors and prices; signs will cost approximately $126.  Motion was made by Crump to authorize the purchase of Braille signs for city facility restrooms; seconded by Miller.  Voting yea, Miller, Crump and Friend.  No nays; motion carried.

There being no further business, the meeting was adjourned at 11:00 p.m.