The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Anderson, Barnard, Friend and McClure. Guests present included Scott Galland, Jim and Margaret Medley, Jonny Wilson, and Gary Wrightman.
The minutes of the previous meeting were presented and the Council individually polled with all confirming that they had read the minutes. There were no corrections or alterations, and the minutes were approved as presented. The financial statement was read detailing $18,364.48 bills paid after the July meeting, bringing the total July bills to $51,657.20. Bills in the amount of $22,947.56 were then presented for payment. After discussion, motion was made by Barnard, seconded by Anderson, to approve the statement and allow the bills. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Jonny Wilson gave the following CCC Report:
(1) CABS Ė Planning weekly service in about two weeks, McCall one week and Grangeville the next, they just need to get procedures and policies in place. Wilson asked if a lock box could be attached to City Hall for keys, driverís schedules, etc., and the Council agreed.
(2) Light-the-Court Ė Total costs for the project will exceed $4000. They have $1000-$1500 now, with Idaho Power expected to donate $1500 toward the project, leaving approximately $1500 left to raise. They plan to install a 30 minute button to access the lights, and still have about one month of work to do on the project.
(3) Gun Club Ė They have been talking to interested landowners and may be getting started soon.
(4) Park Horseshoe Pits Ė CCC have been asked to help with this project. They will work with Charlie about a location, and he will bring their proposal to the Council.
(5) Farmers Market Ė Ongoing on Thursday evenings.
The subject of Vendor Licensing for the Farmers Market was brought up. In previous years, the CCCís purchased an annual Vendor License to cover the Farmers Market since vendors sold merchandise in addition to produce. It was reported that no license had been obtained in 2008. The Clerk reported that produce sales are exempt, as well as sales that are made by non-profit groups such as the CCC, churches, etc. Hoever, when individual vendors profit by selling merchandise at the Farmers Market or Church Bazaars, they would not be exempt under the current regulation. After considerable discussion, motion was made by Barnard, seconded by Anderson, to waive the vendor licensing requirement for sales made in connection with the Farmers Market or Church Bazaars. Voting yea Anderson, Barnard, Friend and McClure. No nays. It was agreed that this would not be blanket waiver, that all requests for waivers would be considered on an individual basis.
Jon Wilson gave the following police report for the month of July: There were 105 calls in the office, 37 of which were City. 28 Citations were issued, with 11 of those being City. For the period of January-July, the call totals were 1151 in the area, with 412 of those within the City. The Council indicated interest in comparing those figures with last yearís statistics.
Gary Wrightman gave an update on the Salmon River Road Project. He indicated that effective Sept 8th, the fall and winter schedule would go into effect, with road closures during the day. The complete schedule can be found on their website. He indicated the Contractor will be placing sand bags along the river in order to place riprap at the base of the road. Wall construction will begin soon. The Council asked that information about the road closure be placed in area motels, cafes and local outfitters, so that fishermen will be aware of the schedule.
The proposal for sign ordinance was brought up at this time. Mayor Crump asked that comments be presented to the Clerk by Monday, so they could be consolidated into a draft ordinance for Riggins.
Councilor Barnard reported on the ITD meeting recently attended in Lewiston. He indicated that the meeting was well attended by Mayors and City Councilors from Region II, as well as Gov. Otter. He reported that the highway trust fund is down, not allowing for new construction. ITD will try to maintain existing roads only at this time. There were many suggestions presented to increase revenue such as additional tax, fees for studded tires, etc. As a result of the meeting, Barnard indicated that he would recommend that the State borrow ahead, using the Garvey Bonds, for new construction required. Barnard brought back a packet of information material for the Councilís review. Mayor Crump took the information, and it will be returned to the Clerk available for Councilís review.
At this time, Resort Tax administration was discussed. The Clerk indicated that one business was extremely delinquent, owing over $1500 in back tax, with no reports received since April 2008. The business had been contacted about the delinquency, with no response. The Clerk reported that City Atty Albers had been contacted for advice, and had recommended that the Council pursue criminal charges, with payment of all back taxes, penalties and interest required as restitution. After discussion, motion was made by Barnard, seconded by Anderson, to pursue criminal proceedings in order to collect the unpaid balances due. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The Resort Tax Ordinance was discussed at this time. It was agreed that the ordinance should be changed to allow tax liens to be placed on the properties for nonpayment of the tax, and provide for suspension of city services if the tax is unpaid. Albers will be contacted about making the ordinance amendment, if possible. The Council also agreed to establish a City Policy that if Resort Tax reporting or payments are 30 days overdue, the Clerk should proceed with collection procedure and criminal prosecution, if necessary. The Clerk was also instructed to be more aggressive with overdue utility collections.
The proposed ordinance to raise the Mayor and Council salary, and to compel attendance was discussed. There were no additional comments received, so the draft will be prepared for consideration at the September meeting.
The Clerk reported that the payroll software had been installed, with payroll now being completed by computer program. The new system eliminates the use of a separate payroll account, and the Clerk requested that the separate account be closed. After discussion, motion was made by Friend, seconded by McClure, to close the payroll account as requested. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Recreation Engineering and Planning, the firm completing the White Water Park Feasibility Study, have requested an extension of their contract until 9/30/08. The original 275-day contract will expire on August 22nd, and they would like the additional time to complete the study. They indicated that the work is done, but the primary engineer who had been working on the project was temporarily out of the office. They would like him to complete the report upon his return. After discussion, motion was made by McClure, seconded by Barnard, to extend the White Water Park Feasibility Study contract until 9/30/08 as requested. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The Clerk was requested to check into the new General Store, to see of additional city utilities are required.
Charlie Amell gave the following report:
(1) Water meter installations are in progress, replacing old broken meters with the remote read type meters.
(2) There have been several irrigation line repairs. Amell reported that most lines and culverts are building up with silt, and need to be cleaned.
(3) JUB contract is almost ready for City review. Upon its completion, copies will be forwarded to the Council for their individual review.
(4) Amell contacted JUB about cost estimates for surveying 200 feet of water line on the Cemetery Hill, from Brimacombs north to the end of the road. The survey will be used for a new, better defined easement for that line replacement. JUB estimated that cost to be $2000. Since it was in the current years budget, the Council authorized Amell to proceed with the survey.
(5) Brett Converse, JUB, set up a one-week demonstration of the Salsenes system at the sewer plant. This is a Norwegian system which removes grit and ragging material at the headworks, compacting them for disposal. It also reduces system solids and BODs. The demonstration will begin on Wednesday, and the Council are encouraged to stop by and see its operation. Charlie will also check with DEQ about their approval of the system, and the Clay Peak Landfill about accepting the waste removed. He will also check into the costs of system operation.
A request for waiver of the seasonal Outfitter fees has been received from Mountain River Outfitters. They only have their office in Riggins, with their basic operation conducted from their property in the County. They reported that commercial garbage fees for their outfitting business are being charged on their Idaho County property. After discussion, motion was made by Anderson, seconded by McClure, to waive the seasonal Outfitter charges of $31.80 per month, for Mt Rivers Outfitters, as requested. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Big Iron Motel, who have been using only four garbage carts, has requested one additional cart to service their new food operation. They have been paying for 5 EUs (five garbage carts) and are requesting that no additional cart fees be assessed for the food service, since they only need a total of five carts they are currently paying for. They indicated that food service is using the RV water and sewer hookups currently being paid for the property. After discussion, motion was made by Barnard, seconded by McClure, to approve the Special Service Agreement to include the food service in their garbage assessment of 5 EUs as requested. Voting yea, Anderson, Barnard, Friend and McClure. No nays. LakeShore Disposal will be contacted about the Special Service Agreements for both Big Iron and Mt River Outfitters.
A letter from North Central Idaho Health Department has been received, suspending the operation of Josie Learís food vending booth. The letter indicated that she has failed to obtain the required health permit, and needs to make numerous repairs and alterations to the trailer before the permit will be reconsidered. After discussion, motion was made by Barnard, seconded by McClure, to suspend the Permanent Vendor License issued to Josie Lear, effective immediately, until the required health permit has been obtained. Voting yea, Anderson, Barnard, Friend and McClure. No nays. It was also suggested that the property owner be contacted about hooking the vending trailer to the sewer system. Since it would constitute additional hookup, a sewer hookup application would be required, with approval required by City Council.
Mayor Crump reported that Carl Skyrum is interested in revisiting the River Walk Project. He feels that it can be completed well below the costs estimated in the feasibility study. Since he was not present at the meeting, the subject will be tabled for further discussion when Skyrum is present. Mayor Crump suggested that the City pursue quiet title to the property, at a minimum. The Clerk reported that a metes and bounds legal description is required to begin that action and she is unable, at this time, to do the extra research required for preparation of the legal description. The Council agreed, that unless Skyrum or someone else can prepare the metes and bounds legal description, the project will be put on hold for the time being, but they will continue to work towards obtaining the quiet title, as time allows.
A complaint has been received about private property owners expanding the ditch on the their properties. Charlie had inspected the property in question and advised the Council that the expansion had no negative impact on the irrigation ditch or flow.
A Park Use Application for the Dive Team SeptemberFest, August 30th, was read. There will be live music and beer garden, with alcohol sales planned from 7:00pm until midnight. Councilor McClure will prepare the necessary application for the required Idaho Alcohol Permit. Since it is being sponsored by the Dive Team, which is now a division of the City Fire Department, the Clerk will check with Northwest Insurance to verify liquor liability insurance. If the Cityís policy will not cover the event, the Chamber will be asked to provide the insurance coverage. After discussion, motion was made by Anderson, seconded by McClure, to approve the park use as requested. Voting yea, Anderson, Barnard, Friend and McClure. No nays. The Clerk was requested to look up the balance of Dive Team funds and report the balance at the next meeting.
At this time the Clerk requested that the Council consider amending the 2007-2008 budget, increasing the Sanitation Fund Revenue and Expense. Since the City now bills for the dumpster containers, that additional revenue and expense will exceed the present budget. After discussion, motion was made by Barnard, seconded by Anderson, to amend the 2007-2008 budget, increasing the Sanitation Fund to cover that additional billing, and schedule a public hearing for 7:00pm, on September 8, 2008, for public input on the issue. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
At this time the USDA-RD $1.3M loan was discussed. Mayor Crump and the Clerk met with RD officials, reviewing the letter of loan conditions. Mayor reported that the loan will be at 3.65% interest, which requires a $69,506.38 annual payment over 30 years. He also reported that upon loan closing, the $1.3M will be transferred to the City as lump sum so there will be no interim financing required. The funds will be invested in an interest bearing account with the State Treasurer, to be withdrawn as needed for project payments. The first loan payment will be due one year from the date of loan closing.
After discussion, motion was made by Barnard, seconded by McClure, to confirm and approve the Mayorís signature on the Letter of Intent required during the review of the loan conditions with RD officials. Voting yea, Anderson, Barnard, Friend and McClure. No nays. The Councilís consideration of the following documents is also required to complete the loan conditions:
(1) Equal Opportunity Agreement Ė After review, motion was made by Friend, seconded by McClure to pass and approve the Equal Opportunity Agreement as presented. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
(2) Assurance Agreement Ė After review, motion was made by Barnard, seconded by Anderson, to pass and approve the Assurance Agreement as presented. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
(3) Loan Resolution Ė After review, motion was made by McClure, seconded by Anderson, to pass and approve the Loan Resolution as presented. Voting yea, Anderson, Barnard, Friend and McClure. No nays. A copy of the resolution is attached and hereby made a part of this record.
Mayor Crump expressed concern of recent bank failures, and had reviewed FDIC policies on limiting insurance to $100,000. Since the City has over $100,000 deposited in Sterling Savings, the Clerk was requested to contact them and Pine Tree Credit Union about spreading out the City funds between the two institutions. The Clerk reported that the State Treasurer had been contacted, and all funds they placed in banks were covered by collateral, so were protected in case of bank failure.
The subject of ambulance mileage rates was brought up. Since insurance companies and Medicare have increased the rate limits, the Council may need to consider increasing the billing rate during the next budget process.
Councilor Anderson reported that Fire Chief Dan Catherman is updating the Snuffer Truck to an E4 rating to make is eligible for BLM and Forest Service contracts. The cost of the upgrade should run about $200-$300 for parts, plus installation.
There being no further business, the meeting was adjourned.