RIGGINS CITY COUNCIL

July 11, 2018 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Wilson, Miller, and Friend by phone.  Councilor Akins was absent.

Guests:  Jason Wereley (E-3 Consulting), Jeff Shinn (Salmon River Ranger District at Slate Creek), Quentin Smith (Forest Engineer with Nez Perce-Clearwater), David Plummer (Forest Engineer with Wallowa NRA), John Cardwell (DEQ in Lewiston), and Chris Wolffing (Forest Service in Grangeville)

Staff: John Pottenger, Susan Hollenbeak, Dan Wash

JUNE MINUTES:  Council members were individually polled and all confirmed they had read the regular June meeting minutes.  Motion was made by Wilson to approve the June meeting minutes as presented; motion was seconded by Miller.  Voting yea, Friend, Wilson, and Miller.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $1,254.49 paid after the June meeting bringing the total June disbursements to $56,323.07.  Bills in the amount of $23,427.89 were then presented for payment.  Motion was made by Miller to approve the financial statement and allow the bills for payment; seconded by Wilson.  Voting yea, Miller, Wilson, and Friend.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

SCAT OPERATION – FOREST SERVICE:  Jeff Shinn introduced the group of Forest Service personnel in attendance, along with John Cardwell from the DEQ.  Shinn stated King’s Thrones received the contract for the 2018 summer season to provide a truck daily at Shorts Bar to receive waste from floaters, and has been operating for the past week.  The Hells Canyon National Recreation Area office in Riggins will be the site of a new SCAT operation next season, with a new machine being purchased.  The Forest Service will be operating and maintaining the SCAT system.  A new driveway across from the Main Salmon Road Bridge will be created; Forest Service is working with Department of Transportation on this.  It was also noted that the SCAT would not be operable during the winter months. 

David Plummer explained the need to characterize the material coming in (how strong the waste is, BOD, and flow) to be able to look at options:

1)    Pumping a high volume; 10-12 days per month; difficult and costly

2)    Pre-Treatment – septic tank; location makes this not feasible

3)    City of Riggins system

a.    Trash is put in buckets which clogs system, screens and pumps

b.    Floaters and boaters tend to put biological products in the buckets to get rid of the odor

c.     Chemical created is damaging to concrete, etc.

d.    BOD and flow – loading on City wastewater treatment plant (estimated the load would be similar to one household over a years time with 3 months having high flow and 5 months minimal flow)

What needs done NOW?

             I.    Need better data to characterize the waste coming in.

           II.    Quantify the amount of waste coming in.

          III.    Initiate a survey questionnaire to get more information on what biological inhibitors floaters are adding.

          IV.    Quantify what happens to waste with the addition of these biological inhibitors through testing.

For the new SCAT system, the intent is to pump the solids out of the tank, then discharge the effluent to the treatment plant (known as a “Step System”).  It is estimated that 70 gallons of water is needed to clean each toilet.  The Septic Tank System will be professionally designed through a contract, with approval from DEQ.  John Cardwell indicated one month is needed to get the approval through the DEQ.  Discussed the need for a “will serve” letter from the City to get the process started.  Cardwell will provide a sample of a will serve letter to the City.  He also urged the City to work with the Forest Service on testing and sampling what’s coming in this summer.  Also discussed a Pre-Treatment Agreement between the Forest Service and the City in order for the City to be able to test the material coming in; outline the rules and regulations necessary as well as assuring necessary maintenance is being done. 

FLORENCE FUELS REDUCTION PROJECT:  Jeff Shinn distributed a handout to the Council describing the project and requesting feedback and comments be directed to Jennie Fischer.  The purpose of the project is to reduce the hazardous fuels adjacent to the Historic Florence Cemetery and private property, and create a fuel break in the area. 

DEPARTMENT REPORTS

EMS – no report

FIRE – no report

LIBRARY – no report

PUBLIC WORKS – Public Works Director, Dan Wash, reported:

§  Park – 4 cameras have been installed; have been working on the sewer, water and irrigation.

§  Riverbend Estates – a water meter was damaged Friday by the contractor.

HELLS CANYON NRA:  discussed EU billing for new SCAT.  Water meter will need to be installed and billed for time and material only.

VOLUNTEER OF QUARTER:  Clerk will research past nominations for recognition.

RESOLUTION #18-3 - (Accounting Capitalization Policy):  This resolution sets the capitalization policy limit at $5,000.  Clerk reported that a list of assets has been maintained by the auditor for a number of years.  Past policy was to include any equipment purchased for $500 or more expected to last at least 15 years would be added to the asset list. This practice made the list lengthy and cumbersome.  Government audit standards are changing and maintenance of the asset list will be moving to City staff.  Auditor has asked that the capitalization policy be set at $5,000.  Motion was made by Friend to approve Resolution #18-03; motion seconded by Wilson.  Voting yea, Wilson, Friend and Miller.  No nays; motion carried

FY18-19 BUDGET WORKSHOP – REVIEWED:  Council reviewed Budget Workshop information.  The following items were clarified:

a)    Irrigation – increase each rate $8.

b)    Public Works Director – increase of $1.50 per hour effective October 1, 2018.

A Special Meeting is scheduled for July 18th to tentatively approve the budget.

PAST DUE WSG BILLING:  Reviewed. 

FACILITY USE APPLICATIONS

CITY PARK:

Megan Lusk – Memorial Dedication for Life Jacket Loaner Station/Plaque – July 14th

Eastern Seaboard Tour Fundraiser (High School) – Movie Night on July 20th

RIGGINS COMMUNITY CENTER:

Partnership for Healthy Communities – August 15th from 3-8 p.m. in Lower Level; Free Health Screening.

Motion was made by Friend to waiver the rental fees on the three events; motion seconded by Wilson.  Voting yea, Wilson, Friend and Miller.  No nays; motion carried.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS:

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 9:00 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer