RIGGINS CITY COUNCIL
July 13, 2016 – 6:30 p.m.
The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure. Councilors present were Miller and Friend, with Wilson via phone. Councilor Akins was absent.
Guests: Wayne Hunsucker, Clyde and Mary Lou Hirst, Jenny Hanson, and Jessaca Austad
Staff: Ross Campbell, John Pottenger
JUNE MINUTES: June meeting minutes were presented. Council members were individually polled and all confirmed they had read the minutes. Motion was made by Friend to accept the minutes as presented, seconded by Miller. Voting yea, Miller, Friend and Wilson. No nays; motion carried.
FINANCIAL STATEMENT and BILLS FOR PAYMENT: The financial statement was read detailing $1,530.36 paid after the June meeting, bringing the total June disbursements to $55,725.11. Bills in the amount of $26,864.04 were then presented for payment. Motion was made by Miller to approve the financial report and allow the bills; seconded by Friend. Voting yea, Friend, Miller and Wilson. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
PARTNERSHIP FOR HEALTHY COMMUNITIES: Jenny Hanson, Community Health Worker, introduced herself and explained the multi-agency partnership. Health Screenings are offered at no charge; dental, medical and insurance benefits counseling with in-home visits for all populations including elderly. Chronic Disease Management, Diabetes Preventing with A1C testing, Cholesterol screenings… all free. Hanson estimated that 13,000 screenings have been completed since February in the Idaho County area. In the Riggins and White Bird area, 4 individuals with severe Diabetes, and two individuals with colon cancer have completed screenings that resulted in their diagnoses. Hanson welcomes any ideas for screening clinics in the Riggins area.
IDA-LEW ECONOMIC DEVELOPMENT: Jessaca Austad, new Economic Development Specialist, introduced herself to the Council, and explained her focus on community development, bringing jobs into our community and retaining employees. Austad is working with the Department of Labor offering basic job skills workshops in the future. Resources for business owners are also being focused on. Austad explained the Gem State Prospector program which is a commercial property listing for realtors. Austad is serving both Idaho and Lewis counties and works closely with the Clearwater Economic Development Association (CEDA) who have a number of grant and loan programs for individuals and businesses. She highlighted the 504 Grant also known as the Safe and Sanitary Grant for free funds up to $7,500 for individuals 62 and older who are low income that need help with home renovations in order to remain in their home. Austad also stated a Needs Analysis is in the works.
PARK STAGE RENOVATION PROJECT: Clyde Hirst and Wayne Hunsucker provided the Council with their vision of a new stage at the City Park including specs, estimated cost breakdown and a model for display at City Hall. In review of the cost breakdown, it is anticipated that a large portion of the work and material will be donated, including beams. Mayor McClure described the CEDA Community Projects training she and the Clerk are receiving this year, and that this project would be a good fit to work on as part of the program to find grant opportunities and employ skills learned in the training. Hirst and Hunsucker indicated they would like to be involved in the work group on the project. Motion was made by Wilson to make this proceed with the stage project, working through the CEDA group training process; seconded by Miller. Voting yea, Miller, Friend and Wilson. No nays; motion carried.
CITY DEPARTMENT REPORTS
a) Clerk reported that a letter drafted by Civil Dynamics regarding the NPDES Permit has been received for the Mayor’s signature.
b) Ross reported that issues were detected with drying bed at the Plant; bed was not draining and tree roots were discovered under the mats. The bed has been renovated over the weekend (using two part-time laborers). Soda ash has been recommended. There is also an ammonia issue, and sludge in digester being resolved.
WATER/STREET/PARK – Ross Campbell:
1) New street and stop signs have been installed.
2) Potholes in North Riggins and on Ace’s Place will be filled next week.
3) A service connection repair in North Riggins was completed; new meters with resetters have been installed in 4 locations.
4) Heritage Center – mulch has been applied to the lawn, and one tree has been removed.
5) Fence between Gem Stop and RCC parking lot discussed; $1,500 was budgeted; will get bid from Lake Fork Fence.
6) Park – would like to install new fence around lift station. More trees have been removed to reduce canopy for newer trees; lawn has been treated for insects.
7) Ross expressed his appreciation for Clyde Hirst and the Chamber volunteers who trimmed the hillside.
8) Irrigation – work done (silt box, culvert, etc.) is paying off with less problems.
9) City Hall roof – water was leaking from the ceiling in the library; was inspected by Our Factor who determined that water had collected in the vapor barrier as a result of screws coming out of the metal roofing on the ridge cap, and that leaves and debris had accumulated under the metal and needed cleaned out and caulked. It was also recommended that the roof on the anti-room in the back of City Hall be covered with metal. Belton Enterprises will be contacted for a bid to repair.
10) Clerk reported that Ross’s personal paint sprayer that was used at the Riggins Community Center had been damaged during the project; Ross has paid $450 to repair the equipment. Motion was made by Miller to reimburse Ross for the cost of the repair; seconded by Friend. Voting yea, Friend, Miller and Wilson. No nays; motion carried.
11) Irrigation at properties outside City limits: discussed concerns with the amount of irrigation water some property owners outside of the City use from the ditch; Ross indicated there are 3 or 4 properties that use water that are not billed. He stated maintaining the ditch through those sections is very costly to the City. It was determined that the City Attorney be contacted to get to the bottom of this, including any right of way issues. The idea of creating an Irrigation District was discussed.
12) Budget – Ross requested the Council consider adding a UTV to the budget, stating it would be useful when reading meters and getting around town easily and quickly. Council indicated it could be on a wish list.
13) New LED light will be here next week; need decision on location.
14) Heritage Center Street Light – Councilor Miller indicated the street light near the HC is not working consistently; Clerk will contact Idaho Power to research.
WUNSCH PROPERTY: Reviewed a letter received from Denice Laritz, Realtor, regarding the Wunsch property. Laritz indicated an offer on the property has been accepted contingent on the Council’s response to the following: 1) Water and Sewer Hookups paid? Both have been paid in July 2006; 2) Any objection to re-directing the overflow from the city irrigation ditch with a culvert or other acceptable means? No objection; 3) Does the City have any other special requirements or restrictions related to the development of the lot? Council requests a plan to review prior to proceeding; size of culvert be 2’; installation of a concrete box with cover to allow cleanout access; all expenses will be the property owner’s responsibility. Motion was made by Friend to advise Laritz of the Council’s responses; seconded by Wilson. Voting yea, Miller, Wilson and Friend. No nays; motion carried.
WATER SERVICE TO 902 NORTH MCARTHUR: Reviewed a letter e-mailed from Justin Hampton and Brandi Ross regarding their potential 3-5 year “owner will carry” purchase agreement with the property owner, and requesting the City consider lifting the shut-off to the property and setup an account in their name in order for them to start cleanup and repairs to the home, with the past due amount on the property remaining in the owner’s name. Motion was made by Friend to deny the request; seconded by Wilson. Voting yea, Wilson, Miller and Friend. No nays; motion carried.
UTILITY – “SHUT OFF/VACATION” STATUS: Councilor Miller requested the Council consider including a shut off or vacation status when service is shut off for non-payment rather than the account continuing to accrue. The issue will be on the August 10th agenda.
IDAHO POWER ELK RIVER CABLE PROJECT: Clerk reported that Idaho Power plans to remove the old Elk River Cable lines throughout town this fall; cables are hanging from poles and have caused concerns in the past. Clerk will update Council as needed.
SURPLUS 1974 GMC PICKUP: Discussed declaring the older pickup Mike has been driving as surplus. Councilor Miller suggested going through all equipment and develop a complete list of items to surplus. It was decided to proceed with a complete list.
AMERICAN RED CROSS SHELTER – RFI: Clerk reported a request for information was received from the Red Cross to update their Shelter system. The Clerk was advised to complete the information and return.
LHTAC STREET GRANT: Reviewed the scoring summary on questions in the grant application submitted 11/15 outlining scoring opportunities: Q1) recommend reserving 80% of funds for future projects; Q2) increase the amount of local funds to roadways; Q4) relates to involvement in regional transportation group, bid cooperation, resource sharing; Q5) sign and pavement programs should include backup material, and what the city uses to track inventory and maintenance; Q9) if one or two employees could complete two courses before the next grant application, it would raise the score 20 points which would help tremendously; Q10) focus on items listed in application including agency benefit, financial benefit, safety and importance – formatting to emphasize; Q11) will score an extra ½ point per scorer by submitting same project.
COMMERCIAL EU ASSESSMENT: Tabled
FLOOD DAMAGE PREVENTION ORDINANCE: Tabled
RESORT TAX: Discussed flyer describing July 28th Public Info Meeting; focus on paying off GO Bond and building up reserves for equipment depreciation; option of adding 1% on all retail sales on top of the current 2% on lodging, meals and alcohol by the drink. Discussed what retail sales include – shirts, groceries, packaged beer/wine, and tobacco products, anything that State Sales Tax is charged on.
SPECIAL MEETING July 20th – RESCHEDULE: Rescheduled Special Meeting on July 20th to Thursday, July 29th at 9 a.m. to tentatively approve the FY17 budget.
VOLUNTEER OF THE QUARTER SELECTION: Randy and Ronda Spickelmire were chosen to be featured in the August City Newsletter.
PAST DUE WSG BILLING: Council reviewed.
CITY SERVICE WAIVER/ADJUSTMENT REQUESTS:
Jesse Travis – request to waive Irrigation fee since he does not have access to the ditch (re: June 13th Council minutes). Councilor Friend indicated research was necessary into a possible easement from neighboring property owner. Tabled until further information obtained.
Sinclair – request to waive Irrigation fee since they do not have access to the ditch after it was removed a few years ago from an open ditch that ran between properties and highway, which now comes across the highway across Bowman property. Council recommended researching further in order to make decision.
FACILITY RENTAL APPLICATIONS:
RCC: Salmon River Art Guild – Fall Regional Show – September 30th through October 2nd; both levels.
MANNING CREVICE BRIDGE – SALVAGE: Discussed requesting uprights with crossbeams when bridge is salvaged. Clerk will contact project manager about request.
There being no further business, the meeting was adjourned at 9:45 p.m.
Brenda Tilley, City Clerk-Treasurer