The regular meeting of the Riggins City Council was called to order by Councilor Friend, in the absence of Mayor Crump and Council President McClure. Councilor Barnard was also present, but with the absence of Mayor Crump and Councilors McClure and Akins, there was not a quorum present. Councilor McClure joined the meeting later via speaker phone. Guests present included Dave and Kim Olson, Moe Een, and Janeen Eggebrecht.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were accepted.
The financial statement was read detailing $17,116.02 bills paid after the June meeting, bringing the total June disbursements to $42,494.25. Bills in the amount of $33,442.14 were then presented for payment. The Council reviewed the financial report and bills and the subject was revisited later in the meeting.
There were no additional items added to the agenda.
Councilor Friend visited with the guests present, explaining that without a quorum present, the Council could only take public input, with no formal action taken on any citizens requests presented.
Moe Een visited with the Council about the Farmers Market. They are requesting use of the park each Thursday through the summer. If the park is being used for this purpose, Todd Marek, the City’s insurance agent had recommended that the City be named as additional insured on the group’s insurance policy. Since neither the CCCs or the Farmers Market have an insurance policy in place, it had been suggested that they contact the Chamber of Commerce about adding the Farmers Market to their activities and being included under the Chamber’s policy. Een indicated that they would be approaching the Chamber with this request later in the week. During discussion, it was suggested that the homemade jams, bread, etc. being offered for sale at the Farmers Market may be of concern to the Chamber in regards to insurance. The Clerk reported that Insurance Agent Marek indicated that the City would be covered under the City’s policy, if they were sued, but that coverage would not extend to the Farmers Market or CCC governing boards. After discussion, it was agreed that the matter would be taken up at a future meeting when a quorum was present.
The subject of vendors at the Farmers Market was also brought up. The Vendor regulation exempts non-profit groups from the licensing requirement. However, the non-profit groups of CCCs or Farmers Market are not conducting vending activities themselves, but are inviting local vendors to attend and personally sell their wares. And while the sale of locally grown produce is exempt from the vendor regulation, the sale of food, merchandise, crafts, etc are not. The collection of Resort Tax is also not being addressed by the vendors operating at the Farmers Market and other similar events. After discussion, it was agreed that the matter would be taken up at a future meeting when a quorum was present.
Kim and Dave Olson visited with the Council about the following:
(1) Kim requested that the City not prohibit parking in front of the River Rock. Previously, the space just north of Bullington’s driveway had been marked as “No Parking” due to the limited visibility in that area. She reported that the building just north of the driveway had been removed, and visibility improved, and Bullingtons agreed that street parking now would not interfere with exiting their driveway. The Council present indicated that the area was designated no parking at Bullington’s request, and if there was no longer a problem, the much needed street parking could be allowed.
(2) Olsons made a formal request that the irrigation charges for their property be waived. They indicated that the ditch crosses their property, but is culverted, and because of that limited access, they would have to use an irrigation pump. After discussion, it was agreed that the matter would be taken up at a future meeting when a quorum was present.
(3) Kim reported her thoughts on the Vendor issue. She agreed that vendors are needed during the major community events, due to the crowds overwhelming the restaurants, but questioned the need for annual licensing. She suggested that the Council consider increasing the fees, eliminating the annual licenses, and maybe limiting their hours, not allowing their sales while local cafes are open. The Council took her input, and after discussion, it was agreed that the matter would be taken up at a future meeting when a quorum was present.
Janeen Eggebrecht and Kim Olson visited with the Council about the community not having a July 4th celebration or fireworks. Visitors and residents are all leaving Riggins during the holiday to attend other celebrations. Councilor Friend indicated that the Council is looking into a laser light show. Janeen indicated that she knows the people that put on the shows and would assist in that research.
Eggebrecht and the Olsons, owners of the River Rock Café, visited with the Council about the sewer problem at the restaurant. They have experienced several more sewer backups recently, and requested the City’s help with the problem. It was reported that the City had camera’ed the line previously, and the area plugging is in their private individual sewer line, not the City’s line. It was agreed that the problem seemed to be in the connection to the private stub out. The Council explained that when the sewer system was installed in 1975, stub-out lines were installed along the main line to service individual private properties. The property owners then installed their own sewer lines, connecting into the stubbed out lines. The private property owner is responsible for the line from their house or business until it dumps into the public line, where the City’s responsibility begins. Since the plugged area is in their private line, and even though the area of the plugged pipe is not on the River Rock property, the City cannot work on it. If the plugged area is located under the sidewalk on the State right-of-way, a permit from ITD will be required before work can begin. The Council indicated that the Clerk could help the owners with that permit application.
It was noted that there was no one from the business community present at the meeting to request a waiver of Ordinance #53.
At this time the following loan fund payment requests for the sewer renovation project were presented: (1) JC Constructors, PPE#5 in the amount of $372,685, and the balance of $6989.11 of JUB Engineers PPE#9. It was noted that JUB’s payment estimate totaled $23,830.11, but $16,841.00 of that amount had been submitted for payment from ICDBG funds. The Council reviewed the payment requests and the subject was revisited later in the meeting.
Charlie Amell gave the following project report:
(1) A new sewer pump was installed at the park lift station, with additional conduit required.
(2) A new clutch was installed in the City truck
(3) The water line servicing the Whitten properties was relocated and installed crossing the roadway while it is under construction, with the meters and new meter boxes relocated.
(4) The water and sewer lines were located and installed to the new bridge abutment, so that Westway could begin road prep work in that area. The pipe hangers are being installed on the bridge and when completed, the remaining water and sewer lines will be installed.
(5) Sewer Renovation Project: The geotube buildings have been completed and turned over to the City for use. The salsenes building was constructed and headworks bar screen finished. The salsenes roof is not yet complete, but the equipment has arrived early and is on site. The clarifier drive has also arrived early and is in Meridian being sand blasted and painted.
It has been reported that there are several properties in town that have tall dry grass accumulating, creating fire hazards. An article will be placed in the City Newsletter requesting residents to address this issue, and Councilor Barnard will assess the city for hazardous properties and report at the next meeting.
At this time Councilor McClure joined the meeting via speaker phone.
The financial statement and bills were reviewed. Motion was made by Barnard, seconded by Friend, to approve the statement and allow the bills. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
The following loan payment requests were reviewed: JC Constructors PP#5 in the amount of $372,685, and JUB Engineers PP#9 in the amount of $23,830.11, with $6989.11 of the payment being requested from loan funds. After review, motion was made by Barnard, seconded by Friend, to approve the loan payment requests as stated. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Council President Glenna McClure, acting in the absence of Mayor Crump. Other Councilors present were Barnard and Friend. Councilor Akins was absent.
The purpose of the special meeting was to attend to the unfinished business of the regular 7-12-10 meeting, which included the following:
(1) EMS Report
(2) WW River Park Project-ICDBG Grant Writing/Admin RFP
(3) Sewer Backup – River Rock
(4) Sunni Brown – Beer License, Not to be Consumed
(5) Fireworks Sales – Banned in City
(6) High Dry Grass – Fire Hazard (Carlson-Cemetery Hill)
(7) Hot Summer Nights – Extra Police? Waiver Ord #53? Vendors?
(8) Park Use Applications– (A) Farmers Market (Vendors? Insurance?)
(B) Benefit Golf Tournament 8/21/10
(9) Garbage Waiver Request – Zimmerman
(10)PO Parking – Vogelsong letter
(11)JUB Contract Proposal – Pump Replacement Project
(12) Ambulance Write-Off Request
(13)Irrigation Waiver Requests – River Rock, Fessenden
(14)Ace’s Proposed Historical Tour
There was no EMS information received, so matter will be addressed at the August meeting.
There has been two response packets received for the ICDBG Grant Writing/Admin RFP: one from CEDA, Lewiston and one from Debbie Evans or Kamiah Grants. An evaluation committee was selected, and will review the packets and evaluate the proposals, and both will be invited for interviews on August 9th, prior to the URA meeting, with Evans scheduled at 6:00pm, and CEDA scheduled at 6:15pm. Serving on the evaluation committee (if available) will be Devon Barker, Brian O’Morrow, Norm Klobetanz, Glenna McClure, Larry Barnard, Carolyn Friend and June Whitten.
The Council discussed the sewer backup problem at the River Rock Café. Since it has been determined that the problem is in the River Rock’s private service line, not occurring in the public line, the Council agreed that the private owner is responsible for any repairs needed. Motion was made by Barnard, seconded by Friend, to send the property owners a letter stating that it is resolved that the problem is in the private service line, and is not occurring in the public line, so the private property owners are responsible for any repairs needed. The letter will be accompanied by an application for the ITD permit necessary to work in the state right-of-way. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
A verbal application has been made by Sunni Brown, of the Bent Rod, for an ABL license to sell beer, not to be consumed on the premises. There has been no formal city application made, or fees paid, but the application process has been started at the state level. After discussion, motion was made by Barnard, seconded by Friend, to approve the ABL license after proper application has been made, with the State and County licenses obtained and fees submitted. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
It was noted that a local city business had offered fireworks for sale this year. Since all fireworks are banned in the City, motion was made by Friend, seconded by McClure, to notify Riggins One Stop that fireworks, and fireworks sales, are not allowed in the City, and that they should refrain from sales in the future. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
The subject of the fire danger of tall dry grass was brought up. Councilor Barnard reported that the following properties had accumulations of dry grass: River Bend Subdivision, Carlson’s, Cemetery Hill properties of Bagley and Boyd, Cloninger’s vacant lot, and Salmon Rapids Lodge. Motion was made by Friend, seconded by Barnard, to write these property owners letters requesting that the tall dry grass be removed to eliminate the fire hazard. Salmon Rapids Lodge will also be requested to trim the trees along Well Street. Voting yea, Barnard, Friend and McClure. No nays, motion carried. The City’s property at Well Street will be checked for any grass accumulation also.
There were no members of the business community attending the meeting to request waiver of Ordinance #53 for Hot Summer Nights.
The Farmers Market, now being held in the park, was discussed. They, nor the CCCs have liability insurance, and it was reported that the Chamber of Commerce had declined their request to be added to the Chamber’s policy. Since insurance agent Todd Marek indicated that the City’s insurance policy would cover the City if named in a lawsuit filed in connection with the activity, the Council agreed that insurance was not an issue that would prevent their use of the park. The issue of vendors operating at the Farmers Market was then discussed. The vendor ordinance exempts non-profit organizations and the sale of produce grown on the seller’s property from the licensing requirement, but other individual vendors are being invited to attend the event for their personal merchandise and prepared food sales, all without vendor licenses or Resort Tax permits. It was reported that the Assembly of God Church and Clyde Hirst had similar events each year, inviting vendors to participate in sale activities. Vendors offering merchandise and the sale of prepared food are attending those events, without obtaining vendors licenses or collecting Resort Tax. It was suggested that either the individual vendors be required to comply with the vendor and Resort Tax regulations or the event promoter obtain a vendor’s license for the event, taking responsibility for all taxes due. After discussion, it was agreed that further research needed to be done on the issue. The vendor ordinance will be reviewed and representatives from the Farmers Market, AofG Church and Clyde Hirst will be invited to attend the next City Council meeting.
It was also reported that Cloningers were now offering deli sandwiches for sale. It was requested that a letter be written to them about the Resort Tax requirements for the sale of prepared food.
Bob Zimmerman has requested waiver of his garbage fees for July, August and September, stating that they will be gone for most of the time, only returning home on weekends a few times a month. After review, motion was made by Barnard, seconded by Friend, to deny the request, citing the sanitation ordinance which indicates that the garbage charges can be removed only if the property is unoccupied for the entire month. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
A letter has been received from Chuck Vogelsong, requesting that the City designate and mark two parking spaces in front of the Post Office. The Council indicated that the City does not designate or mark parking spaces on the main US#95 street.
The $13,700 JUB Engineering contract for the pump replacement project was brought up at this time. Since this contract is well above the $8000 engineering budget, and there are limited funds available for this project, the Council declined to sign the contract. It was reported that the cost of the electrical subcontractor, DC Engineering, had increased dramatically. Charlie Amell and DEQ will be contacted to inquire what engineering is necessary for pump replacement and if the City could look at other electrical options.
Susan Hollenbeak has submitted a request to write-off the unpaid portion, $167.85, of James Byers ambulance bill. He has been a caretaker for a local ranch, and died leaving no apparent estate. After discussion, motion was made by Barnard, seconded by Friend, to write off the unpaid balance of $167.85. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
Requests have been received from River Rock Café and Margaret Fessenden to waive the irrigation fees, as they do not use the irrigation water. After discussion, motion was made by Barnard, seconded by Friend, to deny the requests since both properties have access to irrigation ditch. Voting yea, Barnard, Friend and McClure. No nays, motion carried.
The Clerk reported that Ace Barton was proposing rural area historical tours to Chair Point, Seven Devils, Florence and up the Salmon River, using the CABS bus. He had visited with CABS and they were in favor, and Barton was inquiring if the Council were interested in going on a pre-tour trip. The Council agreed that it would be interesting, but it was questioned if the CABS bus would be a suitable vehicle for the steep mountain roads.
There being no further business, the special meeting was adjourned.
Council President Clerk