RIGGINS CITY COUNCIL

SPECIAL MEETING

June 13, 2016 – 6:00 p.m.

City Hall

This special meeting of the Riggins City Council was called to order by Mayor McClure.  Councilors present were Miller, Friend, and Akins.  Councilor Wilson was absent.

The purpose of this Special meeting was to follow-up on issues requiring motions, etc. from the June 8th regular meeting when a quorum was not present.

MAY MEETING MINUTES:  May meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Friend to accept the minutes as presented; seconded by Akins; voting yea, Akins, Friend and Miller; no nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $1,216.60 paid after the May meeting, bringing the total May disbursements to $43,357.95.  Bills in the amount of $37,040.31 were then presented for payment.  Motion was made by Friend to approve the financial report and allow the bills; seconded by Akins. Voting yea, Friend, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

FY17 AUDIT CONTRACT:  The contract proposal from Millington Zwygart CPA’s for the Fiscal Year 2016-2017 Audit was reviewed; contract cost is $8,800.  Regarding the FY15 Audit which was presented at the June 8th Council meeting, Councilor Akins expressed his appreciation for the professional manner and thoroughness of Jordan Zwygart’s presentation to the Council.  Motion was made by Akins to approve the FY17 Audit Contract proposal; seconded by Friend.  Voting yea, Friend, Akins and Miller.  No nays; motion carried.

SCHOOL DISTRICT – IRRIGATION ASSESSMENT:  The Council reviewed the proposal from Superintendent Doramus which detailed the District’s property (Elementary School has 2.1426 acres; High School has 14 acres; upper field area is 8.13 acres), proposing the District pay for half of the two school properties and nothing on the upper field area where no irrigation is done.  Doramus calculated a rate of $.001555 per square foot which comes to $72.57 for the elementary school, and $474.15 for the high school, for a District total of $546.72.  Doramus proposed that the District continue to pay the amount they have paid in the past ($210 per year), and requested a waiver on the $336.72 in lieu of the City using School District property to dispose of brush and tree limbs.  After discussion, motion was made by Akins to deny the waiver and set the School District’s annual assessment at $546.72; seconded by Friend.  Voting yea, Miller, Akins and Friend.  No nays; motion carried.

SHERIFF’S DEPARTMENT CONTRACT:  The Council reviewed the call data that was requested.  Briefly discussed what the costs would be to have a city police department; the Clerk will contact other small cities with police departments for more information.  Discussed the Sheriff’s Department contract; annual compensation is $15,000.  Motion was made by Akins to maintain the current contract amount at $15,000; seconded by Miller.  Voting yea, Miller, Akins and Friend.  No nays; motion carried.

ORDINANCE 218 – FIREWORKS:  Ordinance #218 was presented:

AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, PROVIDING FOR THE AMENDMENT OF SECTIONS 7 CHAPTER 2 OF THE MUNICIPAL CODE OF THE VILLAGE, NOW CITY OF RIGGINS, BY AMENDING SECTION 7-2-3(B) SUCH THAT THE APPROVAL OF REQUESTS FOR FIREWORKS DISPLAYS BE CONSIDERED BY THE CITY COUNCIL, IN CONJUNCTION WITH THE FIRE CHIEF; PROVIDING FURTHER THAT THE CITY BE AN ADDITIONAL INSURED ON PYROTECHNIC VENDOR’S INSURANCE POLICY; PROVIDING FURTHER REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR ENFORCEMENT WITHIN THE RIGGINS CITY LIMITS; AND, PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.

A motion was made by Friend to suspend further reading of the Ordinance #218; seconded by Miller.  Voting yea, Miller, Akins, and Friend.  No nays; motion carried.  At this time, a motion was made by Friend to accept Ordinance #218 providing for consideration and approval of requests for pyrotechnic displays and insurance requirements; seconded by Akins.  Mayor McClure conducted a roll call vote as follows: Miller - yea, Akins - yea, Friend - yea.  No nays; motion carried.

CEDA – COMPREHENSIVE PLAN DEVELOPMENT & ECONOMIC TRAINING:  Reviewed two projects CEDA is inviting rural communities to participate in: 1) Comprehensive Plan Development – CEDA will use an existing template that will provide information on the existing status of the City in all areas, and will provide goals and objectives with an implementation plan at a cost of $1,500 which is significantly less than what other companies charge; 2) Economic Development Training – CEDA will provide 6-8 short training segments of 15-20 minutes to City Council members once a month at City Council meetings.  After discussion, motion was made by Akins to participate in the projects; seconded by Miller.  Voting yea, Miller, Akins and Friend.  No nays; motion carried.

RESORT TAX:  Reviewed feedback from Public Information Meeting held June 8th, including the proposal from merchants in attendance to consider ½% on ALL sales.  Discussed the next Public Information Meeting; scheduled for Thursday, July 28th at 6 p.m.; location is Riggins Community Center; Clerk will check with Jordan Zwygart about a presentation on the Sewer Fund at the meeting.

IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN:  Council reviewed the City of Riggins section in the Plan developed for Idaho County by Northwest Management, Inc.; long term Mitigation Strategies the City is responsible  include:  backup power for the cell tower; request FEMA update of Flood Insurance Rate maps; increase participation in the National Flood Insurance Program; improve coordination with County Floodplain Ordinance; development of plan to deal with special needs populations during emergencies; identify and assess critical facilities for use with portable generator; assess and replace inadequate water main lines where needed to improve fire protection capabilities.

WAIVER REQUEST:  Request from Jesse Travis to remove Irrigation assessment on permanent basis; Travis has been paying Irrigation billing on property for approximately 10 years with no access to ditch; neighboring property owner removed lines to the ditch when construction was done, and refused to allow Travis to put the lines back in. 

Motion was made by Akins to approve the waiver request; seconded by Miller.  Friend abstained from the vote due to a conflict of interest.  Request was tabled until a future meeting when a quorum of the Council is available.

CAUDLE PROPERTY:  Councilor Friend advised the Council that the weeds, etc. have been cut and cleaned up.

WATER/SEWER BASE RATE:  Councilor Miller requested information on why some of the properties that have a lien filed continue to accrue the monthly base rate on water and sewer billing; believes service could be put on a “vacation” status and reduce the ongoing charges.  Clerk will research and review the ordinances.

There being no further business, the meeting was adjourned at 7:30 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer