RIGGINS CITY COUNCIL

June 13, 2018 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins, Friend, Wilson and Miller. 

Guests:  Jordan Zwygart, John Pottenger Sr., Jason Wereley, Megan Lusk, Mike Freeman, Dorian Clay, Scott Carnes, and Brian Hoffman

Staff: John Pottenger, Janeen Eggebrecht, Dan Wash

MAY MINUTES:  Council members were individually polled and all confirmed they had read the regular May meeting minutes as well as the two Special Meeting minutes.  Councilor Wilson requested an amendment to the May regular meeting minutes to include more detail on Sheriff Giddings comments (other cities are not charged $40 per deputy per hour for special event coverage, as well as the Kooskia contract for $25,000 per year specifies two deputies on duty at all times). Motion was made by Akins to approve the May meeting minutes as presented with the amendment of the May regular meeting minutes as noted above; motion was seconded by Miller.  Voting yea, Friend, Wilson, Miller, and Akins.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $13,689.78 paid after the May meeting bringing the total May disbursements to $48,032.79.  Bills in the amount of $34,288.83 were then presented for payment.  Councilor Wilson noted there were two payments to Honey Dippers which the Clerk researched [Honey Dippers was paid in May; check #195 for $285 was voided bringing the total disbursements to $34,003.83].  Motion was made by Friend to approve the financial statement and allow the bills for payment; seconded by Wilson.  Voting yea, Miller, Wilson, Friend, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

AUDIT PRESENTATION – FY2016-2017:  Jordan Zwygart with Millington Zwygart CPA’s presented the audit report to the Council.  Motion was made by Miller to approve the FY17 Audit as presented; seconded by Akins.  Voting yea, Akins, Miller, Wilson and Friend.  No nays; motion carried. 

SHARED SEWER ISSUE – 1302 South Main:  Mike Freeman has purchased the property and is requesting a “legal interpretation” of the Sewer Ordinance which states, “Those properties now being served by a common line will be considered “grandfathered” in the system, but that if the property is divided in the future, by transfer or ownership or by the construction/installation of additional residences or businesses, each such residence, business, or parcel will be required to install a separate, private sewer line to service that residence, business or parcel, and will be subject to the hookup fees as described in this ordinance”.  Councilor Miller stressed that Idaho State Code requires that if a property is divided each property is to have its own separate sewer connection, and indicated Dorian Clay was familiar with the requirements of the ordinance due to a similar issue in the past.  Discussed who takes on the liability if there is a problem with the sewer which is on the property owner, not the City.  There is no maintenance easement between the property owners on record.     

LAKE SHORE DISPOSAL:  Scott Carnes provided the quarterly tonnage reports as follows – 1st Quarter was 81.4; 2nd Quarter was 85.05.  In regard to the next fiscal year’s budget, Carnes reported the Consumer Price Index for April was 2.5%; the May CPI was 2.8% but Lake Shore would like to be fair and apply the April CPI for all municipalities including McCall, Valley and Adams counties.  Briefly discussed special event needs. 

LIFE JACKET LOANER STATION:  Megan Lusk addressed the Council regarding the Loaner Station planned for the City Park parking lot next month.  She related that her husband, Patrick, and his friend Jason Gritten, drowned in the Riggins area in 2015.  Ms. Lusk is asking for permission to place a memorial rock near the Loaner Station in an effort to spread awareness for the need to wear PFD’s in the river.  She reported that Idaho is the only inland state in the top 5 for the number of accidental drownings.  The station planned for Riggins will be the first Loaner Station in Idaho County, and she hopes more will be available in the future.  Motion was made by Wilson to approve the placement of a memorial rock near the Life Jacket Loaner Station, seconded by Akins.  Voting yea, Akins, Wilson, Miller and Friend.  No nays; motion carried.

DEPARTMENT REPORTS

EMS – Janeen reported:

  •  Some potential new EMT’s and drivers are in the works.
  • Idaho State Police have taken over the investigation on the fatality that occurred during Jet Boat races.

FIRE – no report

LIBRARY: Susan reported:

  • Summer Reading Program kicks of Tuesday, June 26th at 1 p.m. with the theme, “Libraries Rock!”.
  • The book sale has been successful; have been able to create more space in the back work room.
  • Ordered a new laptop for Dan which will run the GIS mapping program.
  • Susan will be on vacation June 20-25

PUBLIC WORKS – Public Works Director, Dan Wash, reported:

  • McGarvin water service at 716 North Dalton – will bill time and material for meter installation.
  • Shawn Boyd started June 5th and is getting up to speed in the department.
  • PARK – trenching started today for the security system and sewer to the new stage.
  • Ace’s Place – plugged culvert due to the recent heavy rain.  Discussed where problem is coming from and property lines.  The gate is the start of school property.  There is concern that the school is losing gravel and will lose the pavement on their property; advise Superintendent.  Dan stated he would like to budget for a ditch culvert and to replace the pavement on Ace’s Place. 
  • WATER TANK – received a bid for $10,000 from MIDCO Diving to make repairs to the tank.  After discussion, Dan will check with Midco on how long the repairs are anticipated to last.

SCAT MACHINE and Forest Service:  Councilor Akins requested the Council revisit the issue in hopes to work with the Forest Service on the design of the SCAT which could make it possible to accept the waste in the City’s treatment facility thereby reducing costs to the Forest Service for hauling and disposing of waste off site.  Discussed issues including the impact to Lift Stations through town and possible upgrades that may be necessary, and what is considered acceptable when it comes to the condition of the waste.  Akins would like to have the Forest Service attend the August City Council meeting to discuss the SCAT.

Jason Wereley, City’s contract operator, indicated it could be feasible for the City to accept the waste if the condition of the solids were improved.  He estimates 2 gallons of water is required for a normal toilet’s flush.  Rafters use a five gallon groover which comes off the river completely full which would require approximately 100 gallons of water for the same deposit of waste.  Jason indicated he would be willing to work with the Forest Service on the design of the SCAT to assure the biological system at the treatment plant is maintained.

Akins would like to see the City offer an option for the Forest Service; provide exactly what parameters the City will require to accept the waste (no foreign debris, pre-treatment requirements).  Dan stated he would like to have John Pottenger show the Forest Service personnel the biological system at the plant (aka bugs) to help them understand the importance of the condition of waste coming into the plant.  Jason stressed the need to consider the impact on the permit as that permit will become more stringent in the future. 

Akins will move forward with setting up a meeting with the Forest Service. 

FY2018-2019 BUDGET SCHEDULE:  Reviewed draft schedule.  The July Special Meeting was changed to July 18th at 9 a.m. 

RESOLUTION #18-02 – (Designation of Records Custodian):  This resolution designates a Records Custodian for each City Department and an alternate that will respond to Public Records requests.  City Clerk/Treasurer will be Primary for all departments except Ambulance and Library, and Alternate for Library and Ambulance.  Deputy City Clerk is Primary for Library and Ambulance, and Alternate for all other Departments.  Motion was made by Friend to approve Resolution #18-02; seconded by Akins.  Voting yea, Akins, Miller, Friend and Wilson.  No nays; motion carried.

RESOLUTION #18-3 - (Accounting Capitalization Policy):  This resolution sets the capitalization policy limit at $5,000.  After discussion, it was determined more information on the purpose of this resolution is needed from the Auditor.  Tabled until the July meeting.

PAST DUE WSG BILLING:  Reviewed.  

FACILITY USE APPLICATIONS

CITY PARK – Salmon River Community Church for Church Picnic on July 22nd from 12:30 – 2:30 p.m.; requesting waiver of fee – approved. 

COUNCIL CHAMBERS:  IDA-LEW for a Social Media Workshop on July 19th from 5:30 – 9 p.m.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS:

Fessenden Irrigation Waiver Request – received request from Fessenden’s neighbor, Lenard Hansen, to waive 2018 irrigation fees due to Fessenden’s limited income and no grass to water.  Motion was made by Akins to approve waiving the 2018 Irrigation fees; seconded by Wilson.  Voting yea, Wilson, Akins, Friend and Miller.  No nays; motion carried. 

CLERK REPORT:

Patsy Murphy – received notification from Jessup Law that Patsy left her Estate to the Riggins EMS and Heritage Center.

Open Meeting Law – changes to the law as follows: 1) meeting agendas must be posted online if city has website or social media account, in addition to physical posting at the office, 2) action items must be identified as such on agenda, but identifying action item does not require a vote, and 3) final action cannot be taken on an item added to the agenda after the start of the meeting unless an emergency is declared that requires action at that meeting; the declaration and justification must be approved by motion of the Council and record in minutes.

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 9:10 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer