RIGGINS CITY COUNCIL

June 10, 2013 – 7:00 p.m.

City Hall          

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Friend, Akins and Crump; Councilor Miller was delayed.  Guests: Ross Campbell, John Pottenger, Susan Hollenbeak, Jonny Wilson, Jeff Joyce, and Curt Brimacomb.

MAY MINUTES:  May meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Crump to accept the minutes; seconded by Akins.  Voting yea, Friend, Akins, and Crump.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $1,701.00 paid after the May meeting, bringing the total May disbursements to $51,326.38.  Bills in the amount of $32,706.03 were then presented for payment.  Ross pointed out that the RC Worst invoice should be charged to the Water Department; Clerk will make that correction.  Clerk will also research the balance in the Construction Account.  Motion was made by Crump to approve the financial report and allow the bills; seconded by Friend. Voting yea, Crump, Friend, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

 

OLD BUSINESS

FIRE DEPARTMENT REPORT:  Chief Jeff Joyce

Described a grant that was applied for in 2011 that has been awarded; award is for $19,559 to cover communication equipment and training.  Equipment includes a base station for the firehouse, and a repeater for Engine #1.  City’s portion of match is 5% - $977.95.  Training is for a Firefighter I level; 80 hour class held in Kamiah.  The Federal government is going to require this level of training in the next few years; Idaho striving to get it done now. 

Described issue with the big pumper truck taking 5 minutes to warm up; would like to purchase an air compressor for the station to keep the truck hooked up to.  Curt stated that the EMS would be interested in paying a portion of this cost to be able to access it; add to budget request.

Cascade System – Valves were ordered by Dan Catherman.  Jeff indicated that this was a necessary purchase, and has made Dan aware of the Purchase Order policy.

Open Burning in City – discussed banning open burning in City limits during summer season.  The Forest Service requires an approved permit for burning from May 10th to October 10th.  Concern will be highlighted in the City Newsletter.  An ordinance will be developed for review at the next Council meeting.

Fireworks – Jeff has done an informal survey around town and it appears 70% want fireworks and 30% do not.  The fireworks for this year’s Jet Boat Races cost $2,000.  There is not enough time this year, but need to start planning for 2014.  Donation cans will be put out for “4th of July 2014 Fireworks Fund”, and will be highlighted in the City Newsletter next spring.  Akins stated he would like to see a controlled burn training done at the boat ramp every year. 

At this time, Councilor Miller arrived, and Councilor Friend departed.

EMS REPORT:  Curt Brimacomb distributed his report.

The urinal in the Fire Bay needs repaired; Ross and John will take care of it.

EMT training started recently; 10 people attended and more are interested.  Stefanie Brimacomb is the trainer; she will be teaching 7 modules over the next few years.  Curt proposed that Stefanie be paid for each module, and will present specifics at the next Council meeting.

Electric Step for Ambulance A – would like to have installed this summer; described the difficulty some patients have in getting in the ambulance; would benefit volunteer EMS workers also.  Approximate cost is $1,000.  If funds are not available this year, if necessary could use EMT funds and reimburse the General Fund after October. 

Proposed budget item – Winch for Extrication Vehicle.  Will get approximate cost by Budget Workshop.

State EMS Grant submitted in May; should know in a couple months.

Advanced EMT Class – Curt and Stefanie are taking an on-line course which will enable them to administer medications for heart attacks, seizures, etc. 

SHERIFF’S DEPT REPORT:  Deputy Jonny Wilson

There were 73 calls in the area with 15 citations; 4 fires.  In the City of Riggins there were 21 calls, 2 thefts and 6 citations.  Happy to report there were no DUI’s during Rodeo.  Deputy Chris Williams from Grangeville is helping out with coverage along with Deputies Wilson and Scuka. 

 CITY PROJECTS REPORT:

MOWER – purchase is estimated at $3,800.  Contract with Canyon Handyman is approximately $200 per month.  It’s estimated that Ross and John spend 4 hours per week mowing the Park and Heritage Center. 

FIRE EXTINGUISHERS – recently had all buildings fire extinguishers serviced.  Serviceman was unable to locate ext. in Dive Team Shop – Akins stated it is in the van as indicated.  Serviceman recommended having an extinguisher in the park buildings.

FLUME – Ross will begin work on rock baskets on Barner’s property in July.

Salmon River Experience – Chuck Boyd contacted City Hall regarding a leak in his water line; stated that Charlie was going to help him.  Apparently, the leak is between the meter and SRE making it Boyd’s responsibility to repair. 

CONSULTANT REPORT – Jason Wereley completed a report which was distributed.

May daily average flow = 47,143 gallons

No violations of the discharge permit occurred in May

EPA has been notified of the new responsible charge operator

Biological operations are setup for summer operations and conditions

DEQ requested a copy of the April and May DMR’s which have been supplied

MIOX system – following discussion, Crump made a motion to surplus the MIOX system and to advertise it in the July City Newsletter; seconded by Miller.  Voting yea, Crump, Akins, and Miller.  No nays; motion carried.

CLARIFIER – Mayor McClure reported that she sent a letter to JC Constructors with our proposal that an agreement be made for the replacement cost of the clarifier “wet” components estimated at $46,000.  The City would place these monies in a Clarifier Replacement Reserve Fund to be accessed at a point in the future to replace failing clarifier components.  Sherwin-Williams is currently considering the proposal.

 IRRIGATION FLUME – STATUS:  Reviewed Change Order for $2,500 from Cook & Sons.  Motion made by Miller to approve the Change Order for $2,500; seconded by Akins. Voting yea, Crump, Akins, and Miller.  No nays; motion carried.  Clerk contacted Dan Cook via speaker phone; Council discussed their concerns about the pitch of the flume and water pooling in the culvert with Cook.  Cook indicated that he would be happy to fill the area in the culvert with grout this fall, and would send a letter of agreement indicating such to the City.  Motion made by Crump to pay the contract amount of $13,900 and the Change Order of $2,500 for a total of $16,400 this week; seconded by Akins.  Voting yea, Crump, Akins, and Miller.  No nays; motion carried.  

RIGGINS COMMUNITY CENTER: 

Mayor McClure clarified that the Riggins Community Center is operated by and a responsibility of the City of Riggins, not other community groups.

Blue Ribbon Linen Supply has installed dispensers, paper products and soap in the RCC, as well as all other city facilities.

Miller indicated that the ramp walkway is being sheetrocked and will be ready for paint later this week.  The countertop in the kitchen has been refinished.

STORM DRAIN at Riggins One Stop:  tabled until special meeting can be held.

AMBULANCE BUILDING:  Miller reported that the school district is willing to consider a lease on the property for the EMS building rather than sell.  Negotiations are continuing.

NEW BUSINESS

POST OFFICE DELIVERY POLICY:  Mr. Kooyers was not in attendance.

ALCOHOL BEVERAGE LICENSE – MOUNTAIN RIVER OUTFITTERS:  Application received; State license received along with receipt for Idaho County.  Motion made by Crump to issue an Alcohol Beverage License for Mountain River Outfitters, and to notify them of the 2% Resort Tax on Alcohol sales; seconded by Akins.  Voting yea, Crump, Akins, and Miller.  No nays; motion carried.

JANITORIAL:

Clerk issued an Advertisement for Bids in the Idaho County Free Press for two weeks with bids due June 7th.  One bid was received from G. Bierhaus for $750 per month.  Motion was made by Crump to refuse the bid; seconded by Miller.  Voting yea, Miller, Akins and Crump.  No nays; motion carried.

Discussed janitorial needs at the City Park; daily attention is necessary; needs to be mopped with chemical daily; Mayor McClure stated she would like to see the garbage cans upgraded, and to have the restrooms painted every year.  Discussed weekend coverage being provided by Ross or John, since one of them is on duty every weekend for the Sewer Plant. 

Discussed approaching individuals in the community who may be interested in providing janitorial services Monday through Friday at the various city facilities.  May need to consider splitting up the duties, rather than having one person responsible for all areas. 

POSTMASTER – BENCHES:  Postmaster Laurie Schmidt has requested to paint the benches in front of the Post Office.  Motion made by Akins to give Laurie permission to paint the benches; seconded by Crump.  Voting yea, Akins, Miller and Crump.  No nays; motion carried.

CITY HALL ENTRY DOOR:  Discussed necessary repairs needed; door is slamming.  Clerk has received an estimated cost of $645 from Touch of Glass in Lewiston to replace the closure; need to check on the cost of a neumatic closure.  Motion made by Miller to get the entry door repaired; seconded by Crump.  Voting yea, Crump, Akins and Miller.  No nays; motion carried.

LITTLE SALMON RIVER PEDESTRIAN BRIDGE:  Mayor McClure reported that she sent an e-mail outlining the issues to Ted Moyer with the Forest Service.  There has been no response.

HERITAGE CENTER – SECURITY SYSTEM:  Discussed the cost of the system ($141 for 6 months), and the fact that it’s not being used.  Akins made a motion to cancel the Heritage Center security system; seconded by Miller.  Voting yea, Miller, Crump and Akins.  No nays; motion carried.

ICRMP DISCOUNT PROGRAM – 2013:  The 2012 program earned the City a $580 discount.  The 2013 program starts in June; the Clerk will distribute the information to staff and Council so everyone can get started.

CLEANUP AFTER 2014 EVENTS:  Mayor McClure would like to see a more organized approach to cleanup following events next year.  Involving the school is a possibility; would need liability release forms sent out for parents to sign in advance.  Need to coordinate with the Chamber of Commerce also.

IRRIGATION – REVIEW OF ACCOUNTS:  Susan formatted a list of residents being charged for irrigation water which was distributed to the Council.  The annual charge will be spread evenly over the June, July and August utility bill.  Councilors will review the list between now and the July meeting and discuss further at that time.

COMMERCIAL WSG ACCOUNT AUDIT:  Clerk stated she would like to audit the commercial accounts to make sure they are being billed accurately. 

CITY LETTERHEAD AND CITY NEWSLETTER – FORMAT:  Clerk distributed a different format for the letterhead and newsletter.  Both were approved by the Council.

DEQ ASSESSMENT FEE:  Tabled until research complete.

PAST DUE WSG BILLING:  Reviewed

PARK USE APPLICATIONS: 

American Legion for 6/30/13 (no alcohol)

Wild River Adventures for 7/20/13 (no alcohol)

Crump made a motion to approve both applications; seconded by Akins.  Voting yea, Akins, Miller, and Crump.  No nays; motion carried. 

LIBRARY – HVAC:  Quality Heating & AC reports that the compressor has gone out.  They are going to provide a detailed breakdown on the cost of repair.

There being no further business, the meeting was adjourned at 11:00 p.m.