6-11-12

City Hall

7:00 pm

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Council present were Akins, Friend, Miller and McClure.  Guests present included Blake Watson, Charlie Amell, Johnny Pottenger and Curt Brimacomb.

The minutes of the previous meeting were read.  Members were individually polled with all confirming they had read the minutes.  There were no additions or corrections offered, and the minutes were approved as read.

The financial statement was read detailing $44,475.47 bills paid after the May meeting, bringing the total May disbursements to $68,864.01.  Bills in the amount of $29,798.40 were then presented for payment.  Charlie Amell reviewed the bills, and reported that the $359.15 USA Blue Book purchase was for the sewer plant, rather than the water department as charged.  After Council review, motion was made by McClure, seconded by Akins, to approve the financial statement and allow the bills, correcting the accounting data on the USA Blue Book purchase.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.  A copy of the financial statement is attached and hereby made a part of this record.

Blake Watson, gave a presentation and update on Idaho Power’s activities.  (1)  He reported that more alternate power sources, such as wind energy, are being created and that Federal regulations require Idaho Power to purchase it.  He indicated that, in the future, 50% of their power will come from these intermittent resources like wind - which has become a huge issue.  Idaho Power’s hydro plants produce power at a cost of  .5 to 1.5 cents pkh, but they are required to purchase energy from the wind generators at a cost of 6.5 to 8.5 cents pkh, so those additional costs are passed on to their customers.  They have submitted testimony to the PUC to change the price, and will know later in the year of their decision.  He reported that you can comment and receive more information on this issue at the website “getplugged in.com”.  (2) Watson also reported that Idaho Power wants to discontinue tech service agreements such as the City’s Street Light Maintenance Agreement.  Mayor Crump and the Council requested that Idaho Power continue with the City’s agreement, if possible, due to the remote location and limited equipment resources.  Blake indicated that they had no plans to discontinue Riggins agreement at this time. (3)  In regards to the Community Center Renovation project, he suggested that the office be contacted about beginning work on the new installation.  The Clerk reported that Idaho Power had previously agreed that, if the City granted them an easement along the west side of the Heritage Center parking lot, the new transformer and installation required for the RCC Renovation will be done at no cost to the City. (4)  When asked about any power cost increases for the upcoming budget year, Watson indicated that an 8% increase could be anticipated. (5)  Watson also reported that there was no incentive being offered for installing LED street lights.   Councilor Akins thanked Blake and Idaho Power for their donation to the Big Water Blowout, which had been a huge success this year.

Curt Brimacomb gave the following EMS report:

(1)    He gave the Mayor and Council an updated report for the ambulance service

(2)    The new extrication vehicle has been received, he has made a quick guide for the EMTs and drivers to follow and will do drivers training on the vehicle.  There are about $942 worth of additional items to be added to the vehicle, such as radio installation (which is scheduled for Thursday in Lewiston) and stenciling, graphics, etc.

(3)    Disposal of the old extrication vehicle was discussed.  State EMS has been notified that the vehicle would be declared surplus and donated to the Salmon River Rural Fire Dept.  Brimacomb indicated that since the cost of the new vehicle, with finishing items, exceeded the grant received, maybe the Council could consider selling it for $1,000 or so to offset those costs.  After discussion, it was agreed that Brimacomb contact State EMS to make sure it could be sold, after reporting that it would be donated.

(4)    He indicated that the QRU unit would be relocated to the Pollock area, to provide that area’s EMTs quick access to medical supplies.

(5)    He reported there are serious personnel issues, that there was now a limited number of EMTs in the area.  He and driver Rocke Wilson have been covering most of the on-call shifts.  Susan Hollenbeak and Dave Olson will start as new drivers, but the number of available EMTs is limited.  They advertised an EMT class, but no one signed up for it.  Curt indicated that they have offered the class with reduced costs, etc., but no takers.  He indicated that there will be no one to cover the on-call day shifts, beginning in September when he goes back to school, that New Meadows or Grangeville ambulances would have to be dispatched for Riggins area transports.

(6)    After Councilor Friend advised the Council about the Good Neighbor Loan, which EMTs and Fireman can obtain with very low interest home loans, Brimacomb indicated that he would check into that, as an incentive.

(7)    Ambulance garage was discussed.  We need another garage building to house the vehicles.  It was reported that the new vehicle would be housed in the Amb/Fire Bay, and Amb B could be parked at the Sewer Plant, next to the Dive Shop for the time being. 

(8)    A new garage was discussed, and the only location identified was the Heritage Center parking lot.  It was suggested that the school be contacted about using the area just north of the parking lot, adjacent to their block building.  It was reported that a 40X40 building was needed for two vehicles, and 40X70 building for four.  Councilor Miller requested that Curt provide a footprint of the building, with improvements identified, to better determine building costs.

PWD Charlie Amell gave the following project report:

(1)    Irrigation – Recent rain caused some irrigation flooding but no damage was reported.  The culvert crossing the Bullington property to supply water to several users across the highway is rusted through and full of tree roots.  City Crews replaced with a piece of 18” surplus culvert that the City had on hand.  The culvert installed was three foot short of spanning the driveway, and Bullington requested that it be extended an additional 7 feet in order to widen his driveway.  It was noted that the culvert was not used by Bullingtons, it just crossed his property.  After discussion, motion was made by Miller, seconded by McClure, that the City should add the three foot needed to span the driveway, and if Bullington purchased the additional 7’ of pipe, coupling and backfill material, the City would help with that installation.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.  Amell will contact Bullington Tuesday.

(2)    Water Tank – Jerry Brown, Challenger Companies, repaired the relay and wiring for the water tank level control, which had been malfunctioning.

(3)    Current Projects – City crews will be painting the crosswalks, spraying weeds and painting Wellhouse #2.

(4)    Clarifier Paint – During the sewer plant renovation, the clarifier was painted, and it was later determined that the paint was defective.  The clarifier will have to be emptied, the defective paint removed, and clarifier completely repainted.  After discussion, it was agreed that Charlie should check with JUB and JC Constructors about the repair schedule.  The City Council may want to formally request that the work be scheduled, to assure that the repairs are completed.

(5)    DC Engineers Service Agreement – Amell reported that DC Engrs would like to enter into a service agreement providing the engineering/programming service on an as-needed basis, with specific task-orders billed on a time and material basis.  Amell recommended this service agreement to have them available for future electrical problems at the wellhouse and sewer plant.  After discussion, motion was made by McClure, seconded by Akins, to enter into a Service Agreement with DC Engineers, and authorize the Mayor’s signature on the contract.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

(6)    JUB General Engineering Contract – JUB has requested that the City’s contract with them for general engineering be updated and re-issued.  After review of the proposed contract, the Council agreed to delete all attachments that referred to specific budget dollar amounts, and authorize only that engineering service that is requested by the City.  After review, motion was made by Friend, seconded by McClure, to enter into engineering agreement with JUB Engineers, deleting all attachments that referred to specific dollar amounts, authorizing only that specific service requested by the City, as the contract was pen corrected and initialed, and authorize the Mayor’s signature.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

The water and sewer ordinance revisions were discussed.  The Clerk reported that the sewer ordinance is done, has been reviewed by the Atty, but had not yet been returned.  The water ordinance needs one final attachment completed.  The Clerk will check the status of the sewer ordinance with Adam Green, and work to complete the water ordinance attachment.

The Council was reminded that a special meeting was scheduled for 5:00pm, Tuesday, June 19, 2012 for review of the proposed budget, adoption of the 2012-2013 Tentative Budget, and to schedule the Public Hearing for July 9th.

It was reported that a written rental policy for the Community Center and Heritage Center should be done to formally define the fees, cleaning deposits, use rules, etc.  The Clerk will draft a proposed policy by the August meeting.

A quote for service has been received from Blue Ribbon for city bathroom paper and soap products, dispensers, etc.  After discussion, it was agreed to wait until the Community Center is complete before ordering the service.

Mayor Crump reported that CEDA’s Kelly Dahlquist is working on the Environmental Review, which is required as a part of the ICDBG Block Grant.  Upon completion of the review, and Dept of Commerce’s approval, the grant contract can be signed, and the renovation project started.  The City can only do project planning at this time, until the signed contract is received.

The subject of the irrigation headgate survey was brought up.  If the surveyors are called to survey the headgate easement, Charlie would like to relocate Gruell’s property pin that was removed during a water/fire hydrant installation.  Amell will be contacted about his schedule for the survey.

The Clerk was requested to complete the letter to the Health Department requesting that the City Hall be a collection/delivery center for necessary medical treatment drugs, in the event of a national emergency.

It was reported that the water system for Cemetery Hill was budgeted this fiscal year, however it will not be completed, due to lack of available funds.

It was suggested that an article be placed in the City Newsletter this month requesting that property owners trim the trees overhanging the sidewalks, and that businesses remove all sandwich signs from the sidewalks.

At this time Resolution #12-6 was read, temporarily waiving City Code 7-2-2 which bans fireworks within the City.  After discussion, motion was made by McClure, seconded by Akins, to pass and approve Resolution #12-6, which allows the sale, possession and discharge of certain fireworks during specified periods of time.  Voting yea, Akins, Miller and McClure.  Voting nay, Friend.  Motion carried.  A copy of Resolution #12-6 is attached and hereby made a part of this record.  

The need for a policy for the disposal of surplus property was discussed.  A copy of a sample surplus policy ordinance was given to the Council for their review and further discussion at a future meeting.  The Clerk will research if the policy can be in the form of a resolution, rather than a formal ordinance.

The Park Use Application for the Moe Een Benefit was read – planned for 6/23/12, 8:00am-Midnight, with alcohol, sponsored by the Chamber of Commerce, $100 deposit made. Cattlemans Café will also be cooking, but since all proceeds go to the benefit, no Vendor fee was requested.  After discussion, motion was made by Friend, seconded by McClure, to approve the park use, waiving all vendor fees.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

At this time, motion was made by Friend, seconded by Akins, to add the following item to the agenda:   7-Devils Liquor Catering Permit, June 14-16, 2012, to provide liquor sales at the Best Western for the Robertson Supply Group.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

After review of the 7-Devils Catering Permit accompanied by the $60 fee, motion was made by McClure, seconded by Akins, to approve the application for 7-Devils to cater alcohol at the Salmon Rapids Best Western Hotel, on June 14, 15, and 16, 2012, from the hours  of 4:00pm – 11:00pm each day, accepting the $60 fee.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

The community can collection site behind the City Hall was discussed.  A concern was expressed that the revenue from the sale of cans was now being donated to the EMT account, rather than the Ambulance Replacement Fund, as originally planned.  It was feared that residents would not donate the cans, if the revenue was not being donated to the Ambulance Fund.  After discussion, it was agreed that since the EMT account is low and in need of funds also, the collection area would be divided, with half marked “Ambulance Fund Donations” and the other half marked “EMT Donations” and people could donate to the fund of their choice.

Councilor Akins reported that Big Water BlowOut was a huge success, and the Committee had donated $200 to the Rebekahs, $150 for a community bike rack to be placed at the Post Office, $100 to the EMTs and $100 to the Dive Team.  The Council commended the Big Water BlowOut Committee for a job well done!

The Clerk reported that she had been notified by PERSI that the City Clerk-Treasurer and Public Works Director, even though they were appointed officials, were not vested in PERSI until they had completed five years of service. Since the City did not join PERSI until September 2007, the Clerk and PWD will not be vested, and eligible for PERSI benefits until September 2012.  However, as appointed officials, they were not required to work 20 hours a week to be eligible for PERSI.  Since the Clerk’s workweek will be reduced to 15 hours per week, effective July 1, she requested that her position as the appointed City Clerk-Treasurer continue until September 30, at which time she will be vested in PERSI.  After discussion, the Mayor and Council agreed, and indicated that Brenda Tilley would serve as a Deputy Clerk, effective July 1, with her pay increased to $12.00 per hour as planned, but would not be appointed as City Clerk-Treasurer until October 1st.  It was noted that since Charlie Amell’s hours would only be reduced to 35 per week, effective July 1, he would continue to be eligible for PERSI until his retirement on September 30th.

There being no further business, the meeting was adjourned.

________________________________                    _____________________________

                                    Mayor                                                                          Clerk

6-19-12

5:00pm

City Hall

A special combined meeting of the Riggins Urban Renewal Agency and Riggins City Council was called to order by Mayor and Board Chairman Robert Crump.  Councilor/Boardmembers Akins, Friend, Miller and McClure were present.  URA Boardmember Matt Sinclair was absent.

The purpose of the special combined meeting was to consider the budget proposals for the 2012-2013 Riggins URA and City of Riggins budgets.

The 2012-2013 Riggins City budget proposal was reviewed.  The proposed budget included the following:

            General Fund              $ 1,053,327

            Street Fund                         27,636

            Library Fund                       24,144

            Recreation Fund               225,021

            Water Fund                       787,705

            Sewer Fund                    2,473,573

            Sanitation Fund                138,000

            TOTAL                       $ 4,729,406

Said budget proposed to include the following significant changes in Revenue:

Taxes:  $61,720 (Last Years tax $59,920 plus 3%)

St Revenue Sharing – Budgeted to Water & Recreation to fund special projects

Ambulance Mileage:  Increased from $10.40 per mile to $10.65

Interest Income:  Reduced, due to current rates and reduced investments

State Grants:  General - $300 Arbor Day, $150,000 ICDBG Community Center

                       Ambulance - $60,000 Remount Amb A, $560 Computer, $3995 CPAP

Other Grants: General-Comm Center- $5000 USDA-RD, $5,000 Home Depot, $890 Id Power

                       Fire Dept-$282,150 AFF Fire Truck, $150 Id Power

                        Dive Team - $2500 Equip, $1500 M/O Needs

                        Amb - $76,500 ES Bldg, $8600 AFG Intercom, $4000 Repeater, $150 Id Power

                        Library - $1000 Filter

                        Sewer - $382 Id Power lights

Sponsor/Donations:

                        Fire Dept - $14,850 Firetruck Fundraiser, 5% match

                        Dive Team $7795 Various Fundraising events

                        Ambulance - $8500 Match for ES Bldg, $2000 Match, Intercom & Repeater

                        Library - $900 Donations/Friends of Lib

                        Rec Activities - $2270 Team Sponsors, Fundraisers

Resort Tax Transfers:

                        $10,000 Transferred to GF for Community Center Reno

                        $50,000 Transferred to Water for Flume Project

                        $50,000 Transferred to Sewer for Bond Payment

URA Reimbursements:

                        General - $900 Administration, $5000 Community Center Reno

                        Sewer - $10,000 Bond Payment

URA Projects – Funded by Private Developer:

                        Water - $230,000 New Well & Water Upgrade, $80,000 Water Study

                        Park - $200,000 Park Construction

                        Sewer - $2,000,000 Sewer Upgrade

Proposed Budget also included the following significant changes in Expenses:

            Salary – 2% Salary Adjustment on regular employees

            Personal Benefits:  PERSI – City contribution increased to 11.32%, effective July 2013

                                           Unemployment – EST increased to current trends

            URA Admin – Clerk’s salary reduced to $50 per month, due to quarterly meetings

            Supplies, Postage – Increased, based on current trends

            Gas & Oil – Increased, based on current trends

            Audit – Reduced, Single Audit Act not required

            Insurance – Increased, two new vehicles added

            Travel, training – Increased, based on Departments need and request

            Dues - $368 CEDA, $600 AIC, $500 IdaLew, $300 IRW, $1200 DEQ, $100 EMS Linc

            Telephone – Increased, Based on Current Trend, addition of DLS for water/sewer

            Heat-Lights – Increased, based on Id Power info

           

Other R/M – Gen - $4000 City Hall Paint & back wall repair

                                  Library - $500 Equipment Repair

Sewer - $4000 Clean/Camera Line, $1500 RAS Meter, $1000 LS       WearPlates, $700 LS Compressor, $500 Paint Plant, $400 Gravel,

$350 Calibrate Flow Meter, $1010 Gen Mtnc Contract

Street Lights - $2000 LED light, increased also per Id Power Info

Bond Payment – No change in water, Sewer $68,497, plus $20,915 extra payment

Professional Service:

                      Amb - $4000 Medical Director (increased)

                      Streets - $2000 Est JUB Services

                      Water - $3000 Est JUB, $2000 Est DC Engr, $2000 Est JUB Irrigation

                      Sewer - $6000 Est JUB, $2000 Est DC Engr, $8400 Amell Contract

OCLC/Spectrum – Lib $1,000 Filter added

Equipment:    Dive Team - $2500 Dive, rescue, training

                      Amb - $320 Chainsaw, $558 EPI pen, $260 Ladder, $400 ECG Printer,

                                 $450 Vacuum Mattress Pump

Grant Funded Equipment: Amb-$4000 Repeater, $3995 CPAP, $560 Computer

Janitorial Service - $535/Month plus addition of Heritage Center and Comm Center

Miox Repair - $10,000 funded by St Revenue Sharing

Meter Replacement - $3750 – 15 Meters, funded by St Revenue Sharing

Park Light Pole - $6171 – funded by St. Revenue Sharing

Capital Expense:

                      Gen - $10,000 Clerk Office Reno

                      Dive Team - $5000 Shop

                      Fire Dept - $297,000 Firetruck

                      Amb - $10,000 Remount Amb A

                      Library - $1000 Computer

                      Water - $500 Wellhouse #2 Heater

Capital Reserve:

                      Water & Sewer – Reserve reduced considerably due to increased expense combined with no revenue increase

ES Garage Building - $85,000 Grant Funded

Lighting Replacement Project:

                      Amb/Fire Bay $1000, Heritage Center $3500, SewerPlant $1052

Flume Replacement Project:  $50,000 funded by Resort Tax Revenue

Community Center Renovation: $175,000, funded by Grants, URA, Resort Tax

                     

After review of the budget and minor line item changes, motion was made by Friend, seconded by Miller, to adopt the City of Riggins 2012-2013 Tentative Budget totaling $4,729,406, as described above and to schedule a public hearing on the tentative budget at 7:00pm, July 9, 2012, to be held in the Council Chambers, Riggins City Hall. Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried. A complete copy of the 2012-2013 line item budget is attached and hereby made a part of this record.

At this time the 2012-2013 URA Budget proposal was presented, totaling $2,525,900.  Said budget included the following:

           

Revenue:  Developer Advance:                       $2,510,000

                 Property Tax Increment                       $15,900

TOTAL REVENUE                                       $ 2,525,900

Expense:  Future Capital Improvements:        $ 2,430,000

                 Future Water Study:                              80,000

                 Riggins Comm Center Project:                5,000

                 Administration                                            900

                 City-Sewer Obligation Reserve             10,000

TOTAL EXPENSE:                                       $ 2,525,900

After review of the budget proposal, motion was made by URA Boardmember Friend, seconded by URA Boardmember McClure, to approve the tentative 2012-2013 URA Budget in the amount of $2,525,900, as detailed above, and schedule a public hearing on the same for 6:30pm, July 9, 2012, in the Riggins City Council Chambers, Riggins City Hall.  Voting yea, URA Boardmembers Akins, Crump, Friend, Miller and McClure.  No nays, motion carried.

There being no further business, the special City/URA combined meeting was adjourned.

________________________________                    ________________________________

 Mayor/Board Chairman                                                                     Clerk