The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard, Friend and McClure. Guests present included Jay Mentzer, Terri Lindenberg, Brenda Tilley, Chuck Boyd, Curt Brimacomb, Pam Galli, Joan VanTassel, Gail Carlson, Patty Solberg, Doug Crump, Paul Stevens and Jon Wilson.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes accepted.
The financial statement was read detailing $119,437.94 bills paid after the May meeting, plus the May payroll, bringing the total May disbursements to $155,338.13. Bills in the amount of $24,065.58 were then presented for payment. After review of the bills for payment, motion was made by Barnard, seconded by Akins, to approve the financial report and allow the bills. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
Terri Lindenberg and Jay Mentzer visited with the Council about TVTs area bus service. They indicated that the service was being scaled down, due to the high fuel costs, and that they would be doing only one run per day, from Riggins to McCall in the morning and McCall back to Riggins in the evening, beginning August 1st. They also indicated that they may consider charging fares to help offset the costs. On-demand service will also be discontinued, but may be picked up again under Medicaid or by CABS. TVT requested $3000 cash from the City to provide match for their grant application, $1500 for the period October thru March of 2012, and $1500 for April thru September. They indicated that they were now getting four or five riders daily from Riggins, but if they did not receive match funding, there would be no service in the area. They reported they had requested cash match from Adams and Idaho County also, but Adams County would not be contributing, and no word had yet been received from Idaho County. When the Council inquired about providing in-kind match, rather than cash, TVT officials indicated that they needed cash. The Council took their request under advisement for consideration in the upcoming budget.
Chuck Boyd visited with the Council about his Cemetery Hill property. He has completed a new survey, and needed to correct the exhibit attached to the roadway easement with Idaho County, as the map does not show the road in the current location. Boyd indicated that he wanted to split two parcels off of his property, and was advised that the Citys Subdivision Law would apply for any parcel being split into more than two pieces. Since it was questioned how the law applied to a parcel located within and out of the city limits, and Boyd would research further, as would the City.
Joan VanTassel, Patty Solberg, Pam Galli and Doug Crump visited with the Council about the IOOF Lodge Hall. They reported that the Lodge membership was declining, and those remaining active were getting older. They indicated that the Rebekahs could no longer maintain the Lodge, and may have to close it within one year. They requested financial assistance from the City that maybe with the Citys help, the operation could continue. They indicated that it was used regularly as the Senior mealsite and by the Quilting Club. They reported that the Odd Fellows Club was no longer active, but the Rebekahs had just installed a new furnace, duct work and countertops. The group present requested that the City take over the building, since the City had the property title as a Remainder Deed if the property were no longer used as the IOOF Lodge. They indicated that they were willing to Quit Claim Deed the property to the City, if they could continue to use it without charge, but indicated they may have to go through the Grande Lodge officials to approve the transfer. They indicated that they would continue their fundraising efforts to help support the building, but they just could not continue the operation as it was. Councilor Friend suggested that they contact ASK about using the building also, since they may not be able to stay in the old grade school building. The Council reported they will take their request under consideration.
Brenda Tilley visited with the Council about a possible internship in the City Clerks office. She is working through the Dept of Labor, and if qualified, could intern with the Clerk, receiving on the job training, paid by the State of Idaho for 250 hours. She has her application in for the job, whenever it should become vacant. She indicated that she had worked for State Dept of H&W for seventeen years, and had recently moved to the area. She is now seeking employment and is very interested in working for the City and increasing her PERSI retirement. The Council thanked her for her interest and will take her request under consideration. Councilor Barnard appreciated her interest in working for the City, but reminded her that an internship would not give her unfair advantage when the position became available. It would be advertised, and open to all applicants.
Curt Brimacomb gave the following EMS report:
(1) New option protocols going into effect this summer concerning the administration of aspirin, ECGs, glucose, nitroglycerin, and EZ-IO training.
(2) He reported that they were using a Stryker Power Cot and Stair Chair on trial, and had received all positive comments. The equipment cost is approximately $12,000 each.
(3) He had attended the McCall quarterly EMS meeting, and found that Riggins Ambulance is keeping up with the new equipment and services, and they now have direct access to the ER. There is also new grant potential through St. Lukes and the Health Department ASPR.
(4) Extrication vehicle needs repair for the antenna, door latch and door grips.
(5) Radio change-over coming On August 22nd, all counties are changing to narrow band frequencies. The hand-held and vehicles radios all have to be re-programmed. Riggins is the first group scheduled to be changed over. Councilor Akins will contact Fire Chief Dan Catherman about the Fire Department radios and pagers.
Paul Stevens, JUB, visited with the Council about the city projects:
Sewer Renovation Project
(1) The WWSP record documents are at DEQ for review.
(2) He requested that the Council consider releasing the retention to JC Contractors, as their work is complete. After discussion, motion was made by Barnard, seconded by Akins, to release the retained funds to JC Contractors. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Well Pump Replacement
(1) Presented Change Order #8 for $807.98 for increasing the pipe size. The Council requested that Paul find out if the $340.10 is the difference or the entire cost of the pipe, which should have been covered by addendum.
(2) Presented JUB Amendment #2 $763.05 for work on CO#8 and well survey, plus an estimated cost of $1500 for finalizing out the project. After discussion, motion was made by Barnard, seconded by McClure, to approve the $763.05 as presented and allow additional costs for finalizing out the project. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(3) Presented $1155 addition costs from DC Engineering for bidding support and answered questions. It was reported that the original bid was for design only. After discussion, it was suggested that Paul contact DC Engineers to attend the next meeting to discuss and explain the charges, or that they accept the Citys offer to pay one half ($577.50).
Id County Deputy Jon Wilson gave the following police report for May:
Calls: Area 66, City 29 Citations: Area 41, City 18 mostly speeding
He reported that Rodeo weekend went well. It was also reported that bars were over-serving their patrons, continuing to sell alcohol to intoxicated patrons. It was also noted that Riggins has one too many liquor licenses for the population, and if the Rodeo Club liquor license is not reinstated soon, it will go away. It has reportedly been reissued to the Seven Devils Steakhouse, but since there had been no request for the City license, the matter will be researched further.
Charlie Amell gave the following project report:
(1) There have been complaints about the pot holes in the North Riggins streets, and he will try to repair them with cold patch, using 50# bags purchased at the hardware store. The crosswalks will be painted when weather permits.
(2) The Well pump replacement project should be substantially complete this week. The addition to Wellhouse #2 is finished, but needs to be painted. Electrical work to wire the room, extending the conduit and install the outlet for the MIOX system is needed, with Medley giving a $630 bid. After discussion, motion was made by Friend, seconded by McClure, to have Medley complete the electrical work needed. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(3) A crosswalk is needed in the park area, as the pedestrian traffic is heavy in that area. The Clerk was requested to contact ITD for permission to paint one and install crosswalk signs.
(4) The backup generator in Wellhouse #2 will not hold a charge, and will take a generator tech to resolve. Since Amell felt the costs would be expensive, after discussion, motion was made by Akins, seconded by Barnard, to authorize up to $2000 for the repair. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
White Water Park Mayor Crump reported that Ida-Lew was very upset that the White Water Park project will not be proceeding, and wanted to write a letter about the agencies responses to the Joint Application request. However, no letter had yet been received.
Well Replacement Project Challenger Companies PPE#3 in the amount of $57,000 was presented. After review, motion was made by McClure, seconded by Friend, to approve and authorize the payment, as presented and recommended by JUB. Voting yea, Akins, Barnard, Friend and McClure. No nays. Motion carried.
The Clerk reviewed the Budget Schedule, and a special Council meeting for the budget workshop and review of the tentative budget was set for 3:00 June 21, 2011.
At this time TVTs request for $3000 grant cash match was revisited. After discussion, the Council agreed that the City did not have the cash funds to support TVTs bus run at this time. Motion was made by Barnard, seconded by Akins, to respectfully decline the request for $3000 cash match, offering in-kind match assistance as an option. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Chuck Boyds request to split property was brought up, and the Council agreed that the matter should be researched, to find out if the property within the city limits would be considered one parcel, separate from the county property.
Brenda Tilleys request for internship in the City Clerks office was discussed. After consideration, motion was made by McClure, seconded by Barnard, to allow the internship and provide worksite training in the City Clerks office. Voting yea, Akins, Barnard, Friend and McClure. The Clerk was requested to contact the Dept of Labor with the Councils decision.
The request to take over the IOOF Lodge Hall was revisited. Since the City has the Remainder Deed, and will have title to the property if the IOOF Lodge disbands and it is important that the building be open for community use, motion was made by McClure, seconded by Friend, to agree to accept the IOOF Lodge property by Quit Claim Deed, and to allow the Rebekahs and Odd Fellows use of the building without charge. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
The Idaho State Building Inspectors Office is offering to conduct safety inspections for the Citys public buildings, free of charge. They reported that there is no penalty assessed if safety deficiencies are found, it is a service provided for the Councils information only. After discussion, the Council agreed to the safety inspections.
A request has been received to join McCall and New Meadows to jointly fund an $18,000 Hazardous Waste Disposal Day. Citing the lack of funds, the Council declined the request.
It was reported that several businesses were placing sandwich signs on the sidewalks. It was agreed that Mt. Rivers, Back Eddy Grill, Seven Devils and the One Stop should be contacted to keep the sidewalks clear for pedestrian and ADA access.
The Clerk reported that Skip Shoemaker had resigned as Janitor, effective June 30th. After discussion, it was agreed that the Janitor work should be advertised as a contract job, rather than as a city employee. The Clerk was requested to advertise for contractors for the daily cleaning of the park and park bathrooms, weekly cleaning of the City Hall, during nonworking hours with floors, bathrooms, the front entry doors and dusting done each week, windows as needed and the Heritage Center cleaned twice a year with windows, dusting and floors. The contractor will be responsible for providing their own cleaning supplies and equipment. The notice to bid should also include the EOE statement.
A three day, $60 catering permit from the Seven Devils to cater the Best Western June 13-15 for Robertson Supply was read. Councilor McClure reported that the dates may be wrong, as the Robertson Supply group was scheduled in the Best Western for June 15-17. After discussion, motion was made by McClure, seconded by Friend, to approve the three day catering permit as presented, or as date-corrected. Voting yea Akins, Barnard, Friend and McClure. No nays, motion carried. After discussion, it was also agreed that no additional Vendors licensing is required for liquor catering the catering permit is the only license required.
Curt Brimacomb has requested that the City reauthorize the application to purchase items through the Idaho Bureau of Surplus. After discussion, motion was made by McClure, seconded by Friend, to authorize various city personnel to purchase materials and to approve the Departments Non-Discrimination Assurance, Return Policy, Terms and Conditions, Payment Terms and Conditions as required in the application. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Mayor Crump reported on the meeting attended for City co-op insurance being proposed. He indicated that it may be a good thing for the City, but more information is needed. He will research the matter further for the July Council meeting.
The following Park Use Applications were read:
McCall American Legion, 07-07-11, Picnic, No alcohol
Pinehurst Quilters, 07-13-11, Picnic, No alcohol
CCCs Farmers Market, every Thursday all summer, No alcohol
Chamber of Commerce, 07/22-23/11, with alcohol by State Permit
After discussion, motion was made by McClure, seconded by Barnard, to approve the permits as requested. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
The Council reviewed the upcoming Water Certification classes and agreed that Robert Ader should plan to take the math class scheduled in Boise September 8th.
Mayor Crump reported that Mike Neal was interested in starting a Toys for Tots program in Riggins. He will pass on the information to Lorry Harper to assist the Christmas Assistance Program.
It was reported that Murdocks storage units are now being rented for individual commercial businesses, so the utilities should be checked to assure that the proper sewer and garbage charges are made.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard and McClure. Councilor Friend was absent.
The purpose of the special meeting was to address the following: (1) The 2011-12 Annual Budget, (2) The transfer of the IOOF Lodge Hall, (3) Janitor Contract Bids and (4) Commission for the Blind vending request.
The 2011-2012 proposed annual budget was reviewed with the following:
(1) Property Tax Levy - $59,920 with the $5299 RT Property Tax Relief Fund deducted to total $54,621 levy. Also added $2650 for Street Levy
(2) Resort Tax $60,000
(3) Monthly Water Rates/ Hookups No change
(4) Monthly Sewer Rates/Hookups No change
(5) Irrigation No Change
(6) Garbage Increase 5%
(7) Police Contract No change
(8) Ambulance Basic Rate increased $50, Mileage increased to $10.40 per patient mile with the following added or increased billed items:
Current Rate Proposed New Rate
C-Collar,Straps,HeadBed,Tape $35.00 50.00
AED: Adult Pads 50.00 57.00
Epi-Pen 80.00 100.00
Proposed Itemized Fee Additions: Proposed New Fee
Oxygen: BVM $ 35.00
Pocket Face Mask 30.00
Suction: Manual 30.00
Airways: CO2 Monitor 25.00
Tube Holder 5.00
911 BP: Disposable BP Cuff` 40.00
Disposable Pulse Ox Sensor 11.00
AED: Child Pads 144.00
Splinting: Tape 3.50
Hot/Cold Pack 2.00
Coban Wrap 5.00
Occlusive Dressing 1.50
Triangular Bandage 1.00
Rolled Gauze 4.00
Sterile water 4.00
Asherman Chest Flap 15.00
Burn Sheet 10.00
Temperature Probe Cover .25
OB Kit 15.00
Full PPE Kit 10.00
Micropore Tape l.00
IO Needle (Adult) 120.00
Glucose Gel Tubes 10.00
Glucagon Injection Kit 195.00
Nitroglycerin Tablets 11.00
Aspirin Dosage 1.00
Lidocaine (Prefilled 5ml syringe) 5.00
Activated Charcoal 40.00
Proposed New Extrication Fee:
(9) Salary Rates No increase, with salary adjustment of 2% of annual salary, for 5 regular employees, Fire Chief and EMS Director, with 3 Part Time Laborers increased to $8.75 per hour. EMS Personnel also paid regular run rate for on call duty on the six major holidays
(10)Fringe Benefits No change in rate
(11)Retirement Budget PERSI raise that will be effective 7/l/12
(12)Fire Dept/Dive Team No change in fees
(13)Utility Billing New fees
$10.00 Service Charge for Water Shut-Off Notification
Accrued Interest On:
Delinquent City Utility Billings 1% Per Month
Unpaid Utility Hookup Charges 1% Per Month
(14) Major Projects:
$ 14,587 BAB Rebate
$ 68,497 GO Bond Payment ($10,000URA, $50,000 RT, $8497 Sewer)
$ 6,328 Additional Bond Payment, for 20 year payoff
$ 4,000 Replace Eastside City Hall siding & paint
$ 4,000 Heritage Center Lighting
Fire Dept - $297,000 Fire Truck
Dive Team - $5,000 Dive Shop
Ambulance - $50,00 Extrication Truck
$ 5,500 EMS Equip Grant
$85,000 EMS Building
Library - $1,000 Computer
Water - $40,000 Water Study
$ 3,000 Headgate Survey
$50,000 Flume Reoplacement Project
Sewer - $ 3,000 Waste Pump Meter
$ 6,400 Extra BAB Bond Payment
$ 3,000 Clean & Camera lines
$ 4,700 Plant Light & Rewire Shop
$ 4,000 Solids Disposal
URA Projects - $2,470,000
After review of the budget proposal, the following items were changed: Added $2500 Lodge Revenue and Expense, $150,000 Grant for Lodge renovation, $25,000 for Senior Meal Program and deducted $12,500 for the Fire Dept radios, which will be purchased during the current fiscal year.
Revised Fund Totals were: General Fund $739,500, Police $25,000, Fire Dept $311,868, with the Total General Fund $1,076,368. Street Fund $23,418, Library $26,656, Recreation $217,792, Water $768,490, Sewer $2,439,950, and Sanitation $120,000, with the 2011-2012 budget totaling $4,672,674. A detail copy of the complete line item budget proposal is attached and hereby made a part of this record.
After review, motion was made by Barnard, seconded by McClure, to adopt the 2011-2012 Tentative Budget as detailed above totaling $ 4,672,674 and schedule a public hearing on the budget proposal and ambulance and utility billing fee increases on July 11, 2011, to be held in the City Council chambers beginning at 6:45pm. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
At this time the IOOF Lodge transfer was discussed. Mayor Crump reported that the IOOF/Rebekahs had not filed for their tax-exempt status and must pay back taxes to May 2010 or apply for reinstatement with a $100 fee. Due to the loss of the tax exempt status, the Rebekahs were requesting that the City take over the Senior Meal Program along with the Lodge hall. It was reported that the costs of the program were $50 per month phone, $300 for food, $50 per week for the cook and $25 per week Lodge rent. The Area Agency on Aging pays a portion of the meal costs and meal donations are requested each week. It was suggested that Wendy Topping from the Area Agency on Aging be contacted for more information on the program, for further discussion at the June 27th special meeting.
A special meeting was set for Monday, June 27th at 3:00pm for the Janitor Contract bid opening, the IOOF Lodge & Senior Program Transfer, the Sewer Renovation Project and the EECBG Well Pump Project.
The Commission of the Blind requested that they be allowed to place vending machines on the right-of-way beside the Visitor Center, with the proceeds going to their operation.
After discussion, the Council agreed to decline their request, citing local businesses in the area and suggested that a coffee vending machine be placed at Sheep Creek Rest Area as an alternate site.
There being no further business, the special meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard and Friend. Councilor McClure was absent. Patty Solberg and Joan VanTassel joined the meeting in progress.
The purpose of the special meeting was to address the following: (1) IOOF Lodge/Mealsite Transfer, (2) Janitor Contract Bids, (3) Sewer Renovation Project and (4) the EECBG Well Pump Project.
Mayor Crump and the Clerk reported that the Area Agency on Aging had been contacted about the Senior Mealsite Program. The agency pays $2.41 per meal served and operational costs have to be supplemented with donations, fundraisers and local contributions. They indicated that the Riggins mealsite is marginal, sometimes not serving the minimum 25 meals each week. If the Rebekahs can no longer provide the site, the Area Agency on Aging would have to proceed with the RFP process of advertising the opening and contractor selection process. At that time, anyone may apply and it was suggested that maybe a Church, the School or local café might be interested also. It was reported that the Rebekahs have applied for reinstatement of their non-profit status and will continue with the Senior program with the City participating only in an emergency. The City will, however, accept the IOOF Lodge property, Quit Claim Deeds are executed by the Odd Fellow and Rebekahs.
The following EECBG Well Pump Project items were addressed:
(1) Challenger Change Order #8 $807.98, increasing the pipe size, access ports
(2) Challenger Change Order #9 $732.25, battery charger
(3) Challenger Change Order #10 $425.34, bond increase
(4) Challenger Payment Request #4, $6555.17
(5) JUB Amendment #2 $1340.55, CO#8 and DC Bid Support ($577.50)
After discussion, motion was made by Barnard, seconded by Akins, to approve the above items with payment made from the Water Hookup Fund. Voting yea, Akins, Barnard and Friend. No nays, motion carried. Additional items for further question were $2500 DCs estimate for the level transducer, $3742 JUBs estimated final costs, drawings, etc., and $3700 PLC Programming. The Council and Charlie will continue to work with JUB and Challenger on these remaining cost estimates.
Charlie Amell advised the Council that he was planning his retirement for October 2012. There are a number of people interested in the job, and he suggested that the Council have his replacement on board by July 1st, to allow a two-three month training period.
The Council thanked Amell for his advance notice of retirement, indicating that it would be difficult to replace his work ethic and dedication.
The Sewer Renovation Project was discussed. IDCBG requires that resolutions be re-passed for Non-Discrimination, Fairhousing, etc. The following were read:
City of Riggins Non-Discrimination Policy Resolution # 11-03
Motion was made by Akins, seconded by Friend to pass and approve Resolution #11-03. Voting yea, Akins, Barnard and Friend. No nays, motion carried.
City of Riggins Effective Communication Resolution # 11-04
Motion was made by Akins, seconded by Friend to pass and approve Resolution #11-04. Voting yea, Akins, Barnard and Friend. No nays, motion carried.
City of Riggins Fair Housing Resolution # 11-05
Motion was made by Akins, seconded by Friend to pass and approve Resolution #11-05. Voting yea, Akins, Barnard and Friend. No nays, motion carried.
City of Riggins Grievance Procedure Resolution # 11-06
Motion was made by Akins, seconded by Friend to pass and approve Resolution #11-06. Voting yea, Akins, Barnard and Friend. No nays, motion carried.
City of Riggins Equal Employment Opportunity Resolution #11-07
Motion was made by Akins, seconded by Friend to pass and approve Resolution #11-07. Voting yea, Akins, Barnard and Friend. No nays, motion carried.
A copy of each resolution is attached and hereby made a part of this record. All resolutions and assurances will be republished, as may be required by IDCBG.
The opening of the Janitor Contract bids was the next order of business. Upon opening the bids received by the 12:00pm June 27, 2011 deadline for bids for the Janitor Contract, it will be the Councils policy to award the contract to the highest qualified person or persons and information in the bid received. The Council also reserves the right to reject any or all bids. At this time the
following bids for the Janitor Contract were opened:
Richard Bank $ 600.00; Casey Medley $1436.72; and Jeannie Vanderpool $ 535.00.
After review of the bids received, motion was made by Friend, seconded by Barnard, to accept the $535 per month bid from Jeannie Vanderpool. A one year contract, beginning July 1st, with the following contractual agreements will be prepared:
(1) City would be held harmless of any legal liability.
(2) 30-day escape clause for both parties
(3) One year contract, no penalty for early withdrawal
(4) Only the contractor, Jeannie Vanderpool, allowed in City Hall for cleaning unless additional persons are approved in advance
(5) City Hall cleaned only during non-working hours
(6) Contractor should be aware of the Right-to-Know regulations concerning the use of chemicals
(7) Contractor must comply with all State, Federal and County laws in regards to the use and disposal of chemicals and cleaning products
(8) Monthly payment will be made at the regular City Council meeting, 2nd Monday of each month
(9) Contract Rate may be renegotiated for additional services as agreed upon
(10)Trash receptacles in the park should be emptied
(11)Extra service during major park events may be required
There being no further business, the special meeting was adjourned.