RIGGINS CITY COUNCIL

May 11, 2016 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Chairperson Roy Akins.  Councilors present were Miller, Friend, and Wilson.  Mayor McClure has indicated she will be arriving late.

Guests:  Carlos Martinez, Rocke & Claudia Wilson, Steve Schwiech

Staff: John Pottenger, Ross Campbell, Jeff Joyce, Susan Hollenbeak

APRIL MINUTES:  April meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Friend to accept the minutes as presented; seconded by Miller; voting yea, Akins, Wilson, Friend and Miller; no nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $24,163.06 paid after the April meeting, bringing the total April disbursements to $66,742.20.  Bills in the amount of $24,747.79 were then presented for payment.  Motion was made by Wilson to approve the financial report and allow the bills; seconded by Miller. Voting yea, Wilson, Friend, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

CARLOS MARTINEZ – CANDIDATE FOR COUNTY SHERIFF:  Carlos Martinez related his family’s history and ties to Riggins; graduated in 2000 from Clearwater Valley in Kooskia and started with the Sheriff’s Department.  Martinez commented on the city contracts with the Sheriff’s Department; there are only 3 contracts in the County; stated contracts should be fair and equitable; would like to see response times reduced.  Also stated, if elected, he would like to spend 1 day per month in each City in the County; community involvement is a critical piece of law enforcement and a great opportunity for officers, and he would like to see a requirement for officers to be involved in the community as part of their duty hours.  The City Council thanked Martinez for his time.

(Mayor McClure arrived)

ADDITION TO AGENDA:  Motion was made by Miller to add a Vendor Fee Waiver Request from Shiznits, and a Liquor Catering Permit application from Seven Devils; seconded by Akins.  Voting yea, Miller, Akins, Wilson and Friend; no nays; motion carried.

CITY DEPARTMENT REPORTS

WASTEWATER - John Pottenger

a)    No violations; 99% removal.

b)    Clerk reported that Civil Dynamics is reviewing the EPA correspondence and DMR’s that have been submitted to the EPA; next report at June meeting.

c)    Quarterly upstream/downstream monitoring has been completed.

d)    Manhole inspections will start soon.

e)    Both John and Ross are scheduled to attend the Composting with Biosolids Workshop being sponsored by Idaho DEQ in Lewiston June 7-8; will not be at June City Council meeting.

WATER/STREET/PARK – Ross Campbell:

1)   River Bend Estates access to Irrigation Ditch – realtor has contacted the City to determine if the ditch is accessible by properties at River Bend Estates in North Riggins.  The ditch is accessible.  The realtor will be made aware that each property owner will be billed separately for irrigation. 

2)   Salmon River Motel contacted Ross regarding a musty smell in Room 16, and believed the irrigation ditch may be causing the issue.  The ditch was widened, Bentonite has been applied and concrete was used to fill holes. 

3)   Culvert in North Riggins was filled with silt and roots that could not be removed; culvert replaced.

4)   Approximately 30 feet of concrete has been removed in the ditch by Cattleman’s and replaced; cistern was dug out; no leaks currently.

5)   Motor at head gate will be replaced tomorrow.

6)   Specialty Construction from Meridian contacted Ross; they plan to come to Riggins for salmon fishing June 2-5 and would like to provide an erosion seminar for their employees at no cost to the City; asked if there were any areas in need of erosion repair.  Council discussed the corner by the High School which washes out whenever it rains.  Ross will provide Specialty Construction with pictures to determine the feasibility of the repair.

7)   Water/Sewer Connection Requirements at Stokes property (1302 South Main) was discussed.  Letters were sent to the Stokes in August 2015 and October 2015 advising them of the Idaho State Plumbing Code violations on their property, and requesting their compliance.  To date, modifications have not been made.  It was decided a request be made to the City Attorney to notify the Stokes’ in writing that the City will install a resetter and check valve at Stokes’ expense (approximately $700). 

LIBRARY – Susan Hollenbeak:  No report

FIRE DEPARTMENT – Jeff Joyce:

¥  There was $355.06 collected for the fireworks at the Jet Boat Races. 

¥  Fireworks Fundraiser during Jet Boat Races 2017 – considering having a breakfast on Saturday morning at the Riggins Community Center to help pay for the fireworks.

¥  ASK Color Run had 91 participants this year; the Fire Department sponsored the Kids Run.

¥  Rodeo Parade – provided candy and beach balls to bystanders.

¥  Planning to attend an Extrication Training in New Meadows the end of May. 

EMS no report.  Councilor Wilson commended Janeen, Deputy Brown and the EMT’s involved on their efforts which resulted in a life being saved on May 7th at Shorts Bar.  The Clerk will indicate such in the next City Newsletter.

SHERIFF’S DEPARTMENT CONTRACT:  Any changes to the contract must be completed by July 11, 2016.  Councilor Akins requested a report from the Sheriff’s Department detailing City/area call volume, time of call and response time for FY16 to date.  Apparently, some deputies are not aware of the verbal agreement regarding ATV/UTV boundaries being from Race Creek to Seven Devils Road; some ATV drivers were stopped and told they could not drive across the bridge. 

MUNICIPAL CODE 7-2-3(B) – FIREWORKS:  Council reviewed draft Ordinance which will amend Municipal Code 7-2-3(B) Exceptions to include the Council in conjunction with the Fire Chief may consider and approve all requests for pyrotechnic displays, and may require the vendor providing the fireworks display to list the City as an additional insured in the amount of $2,000,000 and to provide the City with a copy of their insurance certificate.  Clerk reported the draft is being reviewed by the City Attorney.  The ordinance will be presented at the June 8th meeting for approval and passage.

RESORT TAX:  Discussed scheduling a public hearing; develop an informational handout detailing the importance, impact if does not pass, bond payment information.  Decided to hold meeting June 8th from 6-6:30 p.m., then again in August and October.  Mayor McClure and a Council member will meet with the Senior Citizens and Salmon River Chamber of Commerce regarding the issue. 

IDAHO POWER – Scheduled Outage in July:  Idaho Power has scheduled work in remote areas which will affect the City of Riggins and surrounding areas on TUESDAY, JULY 12TH from 8 am. – 4 p.m.  Idaho Power will be advising customers via phone of the scheduled outage.

ID FLOOD DAMAGE PREVENTION ORDINANCE:  Clerk reported information was received from the Idaho Department of Water Resources that their Model Ordinance has been revised and updated, and approved for use by FEMA.  The hope is to have the new ordinance adopted by September 30, 2016.  Clerk will research further and report at the June 8th meeting.

BOAT RAMP RENOVATION/ADA ACCESS PROJECT:  No report

FY17 BUDGET SCHEDULE:  The budget schedule was developed as follows:

            June 8 – Department requests to Council

            June 28 @ 9 a.m. – Budget Workshop

            July 20 @ 9 a.m. – Special Meeting to review and adopt tentative budget

            August 10 – Public Hearing and Adopt Appropriation Ordinance

AUDIT RECOMMENDATIONS:  Clerk reported FY15 audit visit completed; reviewed recommendations including:

*Sewer Payment Reserve – increase contribution to $6,900 annually until full payment in LGIP.

*Potable Water Sales – can amount be metered?  Reporting accuracy?  Develop form to use for tracking and purchaser information.

*Capital Expense – pass motion to limit capitalization to $5,000 or more (has been $500); this will make depreciation and asset list less cumbersome.

*Bills for payment should be reviewed by Council member.  [Department heads currently review; purchases over $100 require Purchase Order]

*Bank Statements should be reviewed by Mayor/Council member.

PAST DUE WSG BILLING:  Council reviewed.

LIQUOR CATERING PERMIT:  Demerse Retirement Party at City Park May 14th; Seven Devils Steakhouse will be selling beer.  Motion was made by Wilson to approve the permit application; seconded by Akins.  Voting yea, Wilson, Akins, Miller and Friend.  No nays; motion carried.

FACILITY RENTAL APPLICATIONS:

PARK – June 11, 2016 from Sherri Cereghino for a baby shower; no alcohol planned. 

PARK – June 4, 2016 from SR Chamber of Commerce for the Big Water Blowout River Festival; alcohol will be catered by the Salmon River Chamber of Commerce; alcohol deposit and cleaning deposit have been received.

RCC – September 3, 2016 from Iris Hawley for the off-site rental of 100 chairs for a wedding at Little Salmon Lodge; rental deposit has been received.

PARK – May 14, 2016 from Susan Anderson for the Demerse Retirement Party with Liquor Catering provided by Seven Devils Steakhouse; cleaning deposit, alcohol deposit and rental fee have been received.  Council requested the Clerk contact Anderson regarding the Liquor Catering of the event given the status of their Liquor License. 

Riggins Community Center – April 30, 2016 from Salmon River Senior Citizens for Bingo.  Friend expressed concern over this type of event being regulated by the Lottery Commission.  Council requested the Clerk contact Pamela Bogan to request she research the regulations. 

Motion was made by Miller to approve the Facility Rental Applications; seconded by Friend.  Voting yea, Friend, Akins and Miller.  No nays; motion carried.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS:

SHIZNITS/SUPERIOR EVENTS:  Requesting waiver of Temporary Vendor License Fee for High School Rodeo the weekend of May 14th; will be cooking hamburgers and will be donating proceeds to the District 3 High School Rodeo Association.  Motion was made by Friend to waive the temporary vendor fee; seconded by Wilson.  Voting yea, Wilson, Friend, Miller and Akins; no nays; motion carried.

COMMERCIAL EU ASSESSMENTS:  Reviewed accounts; will complete review at June meeting.

SAVAGE PRIDE DAY – Thursday, May 19th – Council made aware of events planned.

There being no further business, the meeting was adjourned at 11:00 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer