RIGGINS CITY COUNCIL

May 12, 2014 – 7:00 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Wilson, Friend, Akins and Miller.  Guests: Abbie Hudson, Deb Alm, Ross Campbell, John Pottenger, Jeff Joyce, and Susan Hollenbeak.

APRIL MINUTES:  April meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Friend to accept the minutes as presented; seconded by Wilson.  Voting yea, Friend, Wilson, Akins, and Miller.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $23,859.81 paid after the April meeting, bringing the total April disbursements to $83,624.14.  Bills in the amount of $21,802.53 were then presented for payment.  Motion was made by Wilson to approve the financial report and allow the bills; seconded by Akins. Voting yea, Wilson, Friend, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

Abbie Hudson, candidate for Idaho County Treasurer, distributed a brochure to Council and guests.

OLD BUSINESS

FIRE DEPARTMENT REPORT- Fire Chief, Jeff Joyce, reported the following:

  • Collected donations during the Jet Boat Races totaling $518.01.  These funds will go into the Firemen’s Fund.  The Clerk stated there is $1,088 in the State Treasurers Firemen’s Fund.
  • Discussed the reimbursement contract with Idaho Transportation Department.  Jeff has not turned in any billings.
CITY PROJECTS REPORT:

SEWER - John reported the following:

a)    Tests have come back good.

b)    Peak flow as 70 during races and rodeo.

c)    SKID STEER – Clerk reported no bids were received as a result of the Legal Notice in the Free Press.  Clerk will check into what the requirements for advertising are now. 

WATER/STREET/PARK – Ross reported the following:

  • Ross and John will be attending training in New Meadows on Wednesday, May 14.
  • Park Restroom – due to the cold temperatures during the winter, the bottom of the urinal broke out, and two bowls have cracked and are leaking.  All three of these will be replaced.  Stark Plumbing recommended winterizing with RV antifreeze next fall. 
  • CEMETERY HILL PROJECT:  DEQ has been notified of the updated plan and are not requiring a copy of the plans.
  • Discussed hiring a backhoe and operator by the hour for the project.  Ross obtained quotes from the following:  Yates - $85/hour; Cook Construction - $70/hour; Kern Construction - $95/hour.  Kern Construction also quoted a price for rental of the equipment only – Dump Truck $65/hour, Trackhoe $90 hour, and Backhoe $85 hour.  Mike Shepherd, of Shepherd’s Sawmill and Log Homes, indicated he would be willing to work with the City and have the equipment available at no cost to the City until used, and they would include an operator at the following costs:  Backhoe - $75 hour, Dump Truck $85 hour, and Trackhoe at $90 hour.  Motion was made by Wilson to hire Shepherd’s at the rates indicated for the Cemetery Hill Project; seconded by Miller.  Voting yea, Miller, Wilson, Friend and Akins.  No nays; motion carried.  Councilor Miller requested that Mike Shepherd complete a walk through of the project prior to start. 

EMS REPORT- No report.  Distributed Budget request.

Ambulance Tires – the old tires from the ambulance were discussed.  Motion was made by Wilson to surplus the tires from the ambulance; seconded by Akins.  Voting yea, Akins, Wilson, Friend and Miller.  No nays; motion carried.

RIGGINS COMMUNITY CENTER:  Open House is scheduled for Sunday, May 18 from 1-4 p.m.  Refreshments will be served.  Councilor Akins indicated he would bring some activities for children.  Councilor Wilson stated he would contact Matt Laine regarding the PA system for music.  Councilor Miller and Friend will be out of town.

BOAT RAMP RENOVATION PROJECT:  Councilor Akins reported that he contacted Eric Pardue with Idaho County Waterways who will schedule the issue for discussion at their June meeting, and will contact Akins after that meeting to report on the outcome.  Pardue recommended Akins contact the Idaho Department of Parks and Recreation who may be a resource for funding through their Waterways Improvement Fund.  Akins also contacted Jeremy Harris, Recreation Manager with the Nez Perce Ranger District.  Akins will make contact with the Idaho Department of Fish and Game in the near future.

NEW BUSINESS

BUDGET INPUT FROM DEPARTMENT HEADS

Fire:    Possibility of a grant through Walmart for a new pickup for Foam Unit; 10% cash match (or in-kind).

          Jeff stated he would like to start a separate savings fund for a Fire Truck.

          Air Compressor – could split with EMS.

Sewer: Polymer Pump

          503, BOD and TSS Tests

          Bio-solid Geo-Tube Bags – disposal of 5

          Hydro-flushing of sewer lines

          Camera lines

          Lift Station for Park – need 2 pumps (need to purchase this year).

Water: Water Tank Inspections – could save money by doing it in-house with camera

          Training requirements

          Wellhouse #1 – Heater

          Meter Setters

Park:   Tree thinning

Skylight in restroom

City Hall:  Paint

Dive Team:  Same as last year

EMS:   distributed request

Library:  distributed request

RIGGINS MOTEL – IRRIGATION DITCH:  Vicki Carmont, owner, has had an ornamental waterwheel in the irrigation ditch for the past few years.  When the water was turned into the ditch recently, debris was caught on the waterwheel and dammed up the ditch.  Carmont was contacted and told by Councilor Wilson that any damage caused as a result of flooding would be her responsibility.  Carmont stated her husband was going to refab the waterwheel so it sat higher in the ditch.  Discussed the issue of maintenance easements on properties adjacent to the ditch, and potential liability to the city by allowing such things in the irrigation ditch.  Clerk will contact Adam Green, City Attorney, for his recommendations on the city’s risk.

CATTLEMAN’S RESTAURANT – FLOODING FROM LATERAL:  Discussed the recent issue with the lateral from the irrigation ditch.  Jim Medley had contacted Kern Construction to do work on the irrigation ditch, without consulting the City first.  During the process, the pipe was cut.  When the water was turned into the ditch, the cut in the pipe caused water damage to a small area of tile in the restaurant.  Mayor McClure reported that she spoke with Kate MacEarchen at Cattleman’s who indicated she was going to take up the tile and replace with concrete.  Kate’s main issue was that there were no emergency numbers on the answering machine at the Sewer Plant or at City Hall, and she was unable to make contact with the City quickly.  Discussed what phone numbers should be listed.  Councilor Wilson stated he would check with Idaho County Dispatch on the possibility of them taking emergency calls for the City and providing the callers with the proper emergency contact number.  In regards to the damage to the pipe, Jim Kern repaired the cut by putting a patch on and covering with cement.  Ross and John are concerned with the possibility that some rocks may have gotten into the pipe which could cause the smaller pipe to plug up.  Councilor Miller felt the repair was sufficient and that the surrounding soil was such that a rock in the pipe was unlikely.  It was determined that a call list should be created listing property owners with pumps in the irrigation ditch to allow City Hall to contact them quickly when the ditch is shut down for emergencies, etc.  The Mayor will draft a letter to Jim Medley to confirm the repair was made at his direction, and that the City Public Works crew will need to dig up the pipe in the fall to assure there is no other damage at Medley’s cost, with a copy to Kern Construction.  Councilor Wilson spoke with Greg Felten who owns neighboring property regarding water damage to his shop; Felten indicated nothing was in the shop and there was no damage.

FARMER’S MARKET REQUEST TO USE CITY PARK:  Mayor McClure reported that she had contacted Shane Niemela with the Idaho Transportation Department for a ruling on the request who stated that if the Farmer’s Market signage was small and displayed on a short-term basis, and if the Market donates more than what the vendors profits are, the ITD would approve the request.  Motion was made by Miller to approve the request by the Farmer’s Market to hold their weekly event at the City Park; seconded by Akins.  Voting yea, Miller, Akins, and Friend.  Councilor Wilson abstained.  No nays; motion carried.  Clerk will advise Moe Een of the approval, and clarify the signage concern. 

ORDINANCE #185 – REVIEW:  Ordinance #185 addresses sanitation service, but does have a section that deals with burning in town, incinerators, etc.  Discussed the need to amend Ordinance #185 removing the section on burning, and to develop a separate ordinance that focuses on in town burning.  The Clerk will begin drafting these ordinances for review at the June meeting. 

WATER/SEWER SERVICE REQUEST – KERRY BRENNAN:  Mr. Brennan was not in attendance.

COMPLAINT – RV USAGE NEAR RODEO GROUNDS:  Deputy Clerk, Susan Hollenbeak, recounted the telephone conversation she had with Dolly Gill who was complaining about RV’s being allowed on the property across from the Rodeo grounds.  Hollenbeak indicated she had explained that the Salmon River Cowboys Association had an agreement with the property owner, and there are no hookups in place.  Hollenbeak was advised to refer those with complaints to the City Council for resolution.

FACILITY RENTAL APPLICATIONS:

·      Kathy Roberts – Park Use Application for August 3, 2014 for her 90th birthday party; 1 p.m. to dark; no alcohol planned; rental fee has been paid.

·      Terrie Helmich – Park Use Application for August 23, 2014 for a fundraiser for Justin Mann; it’s likely there will be alcohol served. 

Motion was made by Friend to approve the two park use applications; seconded by Akins.  Voting yea, Akins, Friend, Wilson and Miller.  No nays; motion carried.

RECYCLING PROJECT:  Councilor Akins reported that the recycling project is proceeding; he has met with the County Commissioners and has an agreement with Walters for the property near the rodeo grounds dumpsters.  Planned opening will be in June. 

There being no further business, the meeting was adjourned at 9:30 p.m.