The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard, and McClure. Councilor Friend was absent. There was a sizeable group of guests present including Mike and Melissa Blimka, Kim and Dave Olson, Beetle Sohrkoff, Curt Brimacomb, Shelly McMillan, Vicky Lowe, John Belton, Mike Kerley, Kate Maceachern, Fred Ivey, Rusty Bennett, Pat Alfrey, Everett Arter, Richelle Barger, Jonny Wilson and Sheriff Doug Giddings.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were approved as presented.
The financial statement was read detailing $27,117.42 bills paid after the April meeting, bringing the total April disbursements to $58,436.11. Bills in the amount of $28,098.05 were then presented for payment. After review, motion was made by Barnard, seconded by Akins, to approve the financial statement, allow the bills. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
The Council was made aware of the following item after the original posting of the preliminary agenda:
(1) Idaho County Title’s work and $1822 bill
After review, motion was made by Barnard, seconded by McClure, to add the listed item to the agenda. Voting yea, Akins, Barnard, and McClure. No nays, motion carried.
Pat Alfrey, introduced herself to the Council and guests as a Republican candidate for Idaho County Clerk. She cited her work ethic and varied experience in the banking industry, county and state government, as well as Micron and private law offices as qualification for her candidacy. She indicated she was high energy and able to manage employees and budgets and would encourage her employees to exceed their own expectations. She indicated that there were three Republican candidates running for the position, with no Democratic opposition, so the primary election will determine the next Idaho County Clerk. She urged everyone to get out and vote. The Council thanked her and wished her well in the election.
Everett Arter, from Lake Shore Disposal, visited with the Council requesting a 5% increase in the 2010-2011 garbage rates. He reminded them that Lake Shore had asked for a 10% increase last year, with the Council granting only 5%, recommending that he ask for the remaining 5% the following year. He indicated that they were trying to work more with the small trucks in Riggins, using only one big truck for the commercial businesses. The small trucks could maneuver the narrow streets much easier. In the future, they hoped to get a rear dump truck, and leave a small truck in Riggins to use with it. He also reported that they were in the process of training new drivers, so the incidents of missed garbage should decrease. He also encouraged everyone to put their garbage out the night before, so that the cans would be available if the trucks arrived early. The Council will take his fee increase request into consideration during the upcoming budget process.
Vicky Lowe visited with the Council about the Cemetery Hill property. Chuck Boyd has purchased the Hart property, which surrounds the Cemetery and other residential lots. He is proposing to sell the property located south and below the Cemetery to the Cemetery District. Since the property lines in the Cemetery Hill development are confusing, he is proposing that all he, the Cemetery District and all the land owners join together and get a survey completed and new corrected deeds made. Surveyor Ken Cook is meeting with Boyd and the property owners about the survey, and a representative from the City was requested to attend. Vicky will let the Council know of the time and date scheduled for the meeting.
There was a sizeable group of café owners in attendance to talk about the vendors being licensed to operate in town. Mike Kerley, from the North Central Idaho Health district also attended to visit with the Council about their regulations. He indicated that he was unaware of the number of vendors in town, and was unable to complete all the inspections necessary. He indicated that he would send a packet to the City, which should be filled out and returned to his office 14 days in advance of any event. The packet would provide his office as to the number of vendors, their operation plans, type of food, etc. The Clerk reported that every vendor requesting a city license was sent an application for the Idaho health permit, as had been requested previously by his office. The City was unaware of any new reporting measures now being requested by the health department, and Kerley acknowledged that he was fairly new in that office and had not had any prior communication with the City. Riggins vendors are required to have the health permits prior to licensing, but Kerley reported that the permit issued for the restaurant’s premise do not cover mobile operations and Idaho does not recognize other states’s licenses, since the requirements may differ. Mike Blimka stated for the record that Mr. Kerley did not visit the Riggins Rodeo for vendor inspections at their request, as had previously been relayed to some of the vendors.
The Mayor explained that at previous meetings, in an effort to support and protect the city’s restaurant businesses, local café owners had requested the Council to prohibit all vendors from Riggins immediately. Since it was reported at that meeting that, by allowing vendors to operate within the City, the Council was not representing the community, a public opinion survey concerning vendors was sent out with the water bills. Approximately 210 surveys were sent out, to be completed and returned by May 10th. There were 55 surveys returned so far, with 41 indicating the citizens wished no change in the current vendor operations, with many of the citizens indicating that they enjoy the various foods being offered. Mr. Blimka indicated he felt the survey was biased, very one-sided, and if citizens had not read the newsletter that accompanied the survey, they would not know the reason it was being conducted. He indicated that the two documents should have been attached.
Some of the comments from others on the vendor issue were:
Kim Olson, from River Rock Cafe – feels that it is unfair to allow vendors, they should not be allowed, or the numbers limited, the fees increased and more inspections completed. Also thought that catering advertising from out–of-town businesses should not be allowed. She asked the Council to consider the impact on other local businesses, if six competing businesses set up shop in town.
Shelly McMillan, from the Back Eddy Grill – indicated that town business is down, and allowing vendors is not fair to the locals businesses.
Beetle Sohrkoff, from Summervilles Cafe – indicated that the cafes cannot handle the rodeo crowds and the vendors are needed to help feed the people. Suggested increased license fees. Reminded the Council that the money that is spent in the Riggins cafes stays in Riggins. Maybe types of food and hours of operation should be limited, but eliminating the vendors completely would take away from the rodeo weekend experience, and eventually the event would go away.
Rusty Bennett, from Chuck Wagon Catering- indicated that all events were down and he had never heard complaints like this before. He said that the majority of his business occurred between 10:30pm Saturday to 4:00am Sunday, when there was not much else open. He also reported that his mobile catering truck was painted with his name and telephone, so that was probably the advertising discussed earlier.
Mike Blimka, from the Rodeo Club – indicated that his business was down 49% and requested that vendors been restrained from the City until the economy improves. Because of the economic downturn, the local businesses were struggling to keep their doors open and employees working. He requested that the Council stop vendors to protect the businesses.
Kate Maceachern, from Cattlemans Café – indicated that their sales were down, but that they were not in direct competition with the vendors, due to their hours of operation.
Melissa Blimka – Indicated that their outdoor food operation was open very late hours, and requested limiting the number of vendors and types of food offered.
Fred Ivey, as a citizen, suggested that a committee be formed, with a representative from all parties involved – the cafes, vendors, citizens and City – to come up with recommendations for the Council to consider. He said that everyone needed to work together to resolve this problem.
It was reported that the entire economy is down and people are camping more, not going to cafes and bars. It was noted that camping in town was now limited, so Shorts Bar and other area camping areas were crowded with most not coming into town. It was also reported that with the large number of police in the area, people were afraid to come to town. It was reported that there were 14 police in the Shorts Bar area alone. Sheriff Giddings reported that there were a lot of State Police, BLM officials, etc., that he had no knowledge of or control over. The County had four officers on foot patrol in the City, with the three local officers in cars. There were also four sets of County officers at Shorts Bar. He felt that this number of County officers was needed for the crowds experienced previously, but the number of visitors was down this year. It was also reported that officers were turning people around at the Mill Bridge, not allowing them into the City if they had been drinking. Sheriff Gidding denied this allegation, stating that there were few arrests over the weekend and, in fact, lots of courtesy transports given. He suggested that Capt Richardson, from ISP, be contacted about the large number of State Police officers in Riggins over the weekend.
Vicky Lowe, President of the Chamber of Commerce, reported that she and two others had been in Boise three days attending workshops to obtain grants for increasing Riggins tourism. All the grants received are used to promote Riggins activities and events and increase area visitors. She indicated that Hot Summer Nights, which is the Chamber’s major fundraiser, is coming up soon and requested the support of the businesses. She asked bar owners to schedule their bands at later hours that weekend, to support the fundraiser and not distract from that activity. Blimkas indicated that they need the band for those hours to operate their business – and Lowe indicated that the Chamber could work with them to stop the band at the park earlier, if the businesses would start their music later.
Vicky Lowe also visited with the Council about the RiverPath property. She reported that the riverbank from the park to the Little Salmon confluence was taken off of the tax rolls in 1941. The surveyed lots run to the edge of the riverbank with the exception of a few properties going to the high water mark. Ownership of the property can be obtained through the quiet title process, which requires a metes and bounds description and the identification of people with ownership interest in the property. She contacted Idaho County Title Company and they researched the records and prepared a litigation guarantee, which defines the property and identifies persons with ownership interest in the parcels. The City was billed $1822 for this service. To complete the quiet title process, an attorney uses the litigation guarantee document to sue the people identified with ownership interest in the property for quiet title. She indicated that the Idaho County Title bill would normally be paid when the suit was settled, that it did not have to be paid immediately. She also suggested that grant funds were available, possibly through Idaho Parks and Recreation, to pursue the quiet title on the property and would cover these costs. She suggested that the City send Linda Hieter to the Parks and Recreation grantwriting course scheduled in Lewiston in September. Payment of the $1822 bill was discussed. Since it was not included in the budget, and Lowe indicated that payment did not have to be made immediately, motion was made by Barnard, seconded by Akins, to table payment of the $1822 bill at this time. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
The following police report for April was given:
Calls: Area 74, City 35 including disorderly conduct, DUI, theft
Citations: Area 19, City 17 including speeding, batter, DUI, suspended driving
Sheriff Giddings visited with the Council about the upcoming 2010-2011 budget needs in regards to the City-County Police contract. He requested a 3% contract increase on the current $32,000 annual contract, and $1500 for the City’s share of the Alka-Sensor replacement cost. The Council will take his contract increase request into consideration for the upcoming budget process, but reported that $1500 Alka-Sensor cost had been budgeted in the current year, and could be paid upon submission of a County invoice.
Jonny Wilson reported that the CCC’s had ordered the speed indicator signs and they would be received soon. The CCC’s will install the units, and the City had agreed to pay the power costs. PWD Charlie estimates those costs to be $600 per year.
Curt Brimacomb gave the following EMS report:
(1) Since the Council feels that the community service project to identify houses in need of fire identification numbers is a good project, he will proceed.
(2) Reported that the rodeo weekend was successful in the EMS area, as there were few ambulance runs.
(3) Reported that there was one rodeo patient, from the cooler rides, that felt his liberties were compromised by the ambulance and medical care received, so that particular run may become an issue.
(4) He provided the EMS 2010-2011 budget information and needs.
(5) Reported that Larry Barnard had been appointed as the EMS Radio Manager.
Charlie Amell gave the following project report:
(1) Water in the irrigation ditch will be turned in Thursday.
(2) The park bathrooms are now open.
(3) For informational purposes, he reported that the sewer flows were 114,000 during the Jet Boat Races, and only 80,000 during the rodeo – indicating the reduced crowds.
(4) Wunsch’s are requesting a water and sewer hookup to their property in Hart Gulch. Water service to the property will be difficult with no access available from the south. The only options are to push the line under the highway to reach the main line on the west side of the highway or install the line along the state right-of-way in front of the Riverview Motel, accessing the main line servicing North Riggins. He suggested that a date be set to talk to Wunsches, and then visit with the owner of RiverView Motel about crossing their driveway, before making the formal application for the ITD right-of-way permit.
(5) He reported on the progress at the sewer renovation project. Construction is going well.
(6) He requested authorization to purchase a $1656 plate compactor for use in the water and sewer departments. After discussion, the Council agreed.
Review of the Sign Ordinance and Water/Sewer Ordinance Amendment was postponed until the June meeting.
Mayor Crump reported that the URA had recommended that the City hire CEDA to write a $500,000 ICDBG grant for the construction of the River Park. It is planned that the grant match will be the property donated by Browns Industries and the rock donation planned by DEBCO. Preliminary talks with CEDA officials indicate that the grant writing fee would be $3500, and advertised RFPs were not required. After discussion, motion was made by McClure, seconded by Barnard, to contact CEDA to write the grant for a fee of up to $3500, to be reimbursed by an Urban Renewal OPA. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
The Council agreed that May 24th would be the Riggins Cleanup and Paint day, since it had rained on the original scheduled day, May 3rd.
At this time the subject of the Cemetery Hill survey meeting was revisited. It has been brought to the City’s attention that Idaho County was granted, and accepted, Cemetery Hill Road in the 1990’s, with the stipulation that Idaho County would not be responsible for its maintenance. It would be just a public right-of-way. It was agreed that Mayor Crump would attend the meeting of Cemetery Hill property owners to discuss the proposed survey, but that the only interest the City had in the survey would be the waterline easement. Since the engineers have not yet identified the location of the proposed waterline, the easement could not be surveyed, and the City could not participate in the cost of survey of private property.
The subject of city vendors was also brought up for further discussion. The Council agreed that the business during recent events was down in the City, but thought that it had more to do with the economy and so many people camping out in the outlaying areas and not coming into town. They agreed to try to get public transportation to and from Shorts Bar to town during the large events making it possible for people to patronize the local businesses without having to drive. Updated results from the survey will also be provided to the Council, along with comments, for the next meeting. It was agreed that the Council may consider amending the vendor ordinance in the future, to increase fees, restrict vending in certain areas, or limiting the number of vendors allowed, etc., only after careful consideration. It was agreed that since the two major events bringing large numbers of vendors to town were over for the year, the Council would take the time to carefully consider any impacts any proposed ordinance amendments would have on non-profits, etc. It would also allow time for further research of other communities’s regulations. After discussion, motion was made by McClure, seconded by Barnard, to table the discussion for more information and consideration. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
Rodeo vendor William Atwood has requested refund of his $25 license fee, since he declined to travel in the bad weather conditions occurring in Utah at the time. After discussion, motion was made by Barnard, seconded by Akins, to deny the request, as the license had already been issued with all the administration costs incurred. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
A request from China Café for a $75.00 2010 Permanent Local Vendor license has been received. They requested that the $50 paid previously for two Temporary Vendor licenses (Jet Boat & Rodeo weekends) be credited towards the 2010 license, along with $25 submitted for the Big Water BlowOut. The Council approved the purchase of the $75.00 2010 Permanent Local Vendor Fee, but denied the use of the $50 fees paid previously. It was agreed that the China Café could add $50 to the $25 being held for the Big Water BlowOut and purchase the 2010 Permanent Local Vendor License.
It has been brought to the Council’s attention that the dates requested for the Dart Tournament in the resolution to waive Ordinance #53, were wrong. The correct dates were May 22-23, not May 15-16 as requested. After discussion, motion was made by McClure, seconded by Barnard, to correct the dates listed on the resolution to May 22-23. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
The budget schedule was discussed, and the Council was reminded that the budget workshop meeting would be held Wednesday, May 12th at 2:00pm. This would allow time to work for budget preparation, with a special meeting set for June 7th to adopt the tentative budget and prepare the legal ads and notices. The public hearing on the budget has been set for June 28th at 4:00pm.
The subject of the cost of publishing official notices in the paper was brought up. Mayor Crump is still working on getting legislation passed to allow the posting of the entire notice and legal ad online, with just a short notice of the online posting published in the paper. He indicated that Riggins may be a test case for the proposed legislation. It was suggested that the City begin publishing notices of the online posting in the Current.
At this time Resolution #10-06 which authorizes the WaterSMART Water and Energy Efficiency Grant application as prepared by JUB Engineers was read. The resolution approves the application, provides capability of funding and agrees that the City will enter into a cooperative agreement with Bureau of Reclamation. The final budget total for the project is $211,636, with 50% grant funding of $105,818 and the City providing match of $38,112 In-Kind and $67,706 Cash. After discussion, motion was made by Barnard, seconded by McClure, to approve Resolution #10-06 for the WaterSMART Water and Energy Efficiency Grant. Voting yea Akins, Barnard and McClure. No nays, motion carried. A copy of the resolution is attached and hereby made a part of this record.
The letter has been received from Rick and Maggie Hopkins concerning their property at 1112 S. Main. The property was previously owned by Clyde Hirst and was used for a variety of commercial purposes, then classified using the large commercial water rate with the sewer and garbage EUs assessed according to that operation. In April 2008, Hopkins took over the property and continued to pay the utility rates established during Hirst’s ownership. In February, commercial assessments were sent out and Hopkins responded that the property use was now a vacation rental only. Based on their response, the utility rates were adjusted to small commercial with one EU assigned for sewer and garbage. In the letter, Hopkins requested a credit for the overpayment made by them from April 2008 until February 2010, and requested that they be reclassified as a residential property since they feel that their vacation home operation creates no more demand on the city utilities than a family residence. After discussion, motion was made by Barnard, seconded by McClure, to decline the request for credit for the period prior to February 2010, when the City was notified of the use change. Motion also denied the request to change it to a residential classification, since commercial activities are being conducted on the property, even though the operation may be limited. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
A letter from Kooyers was read requesting a water adjustment of $19.05. They left for AZ for the winter and had turned off their water and drained the water lines. The meter indicated that 40,500 gallons of water was used in December resulting in the $19.05 charge above the minimum. They feel that is was a meter error or faulty valve, and was the City’s problem. It was reported that the meter had been checked, and the water turned off at the meter at the time the leak was reported. There was no further water use recorded after the water was turned off at the meter. After discussion, motion was made to credit the account $19.05 as requested, and to notify Kooyers that the water must be shut off at the meter in the future. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
A request from Katie Knight has been received concerning the barbershop operation. They will soon be separating her residence along with the Alan Knight residence and barbershop from the Riggins Manor property. She requested that the Council consider reducing the EUs assessed to the barbershop, since it was only open two days per week. After discussion, the Council agreed that one full EU should be assessed, regardless of the limited operation.
At this time the following sewer renovation project billings were presented for the Council’s approval: (1) JC Constructors Partial Pay Estimate #3 in the amount of $143,735.00 and (2) JUB Engineers PPE#7 in the amount of $14,058.90. After review, motion was made by McClure, seconded by Barnard, to approve the pay requests as presented. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
Robert Ader has requested an emergency $600 payroll draw, and motion was made by McClure, seconded by Barnard, to approve the payroll draw as requested. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard, Friend and McClure. Guests present included Paul Stevens, from JUB Engineers and Charlie Amell.
The purpose of the special meeting was to (1) Discuss the Sewer Renovation Project and possible change order needs and to (2) consider and establish preliminary 2010-2011 budget needs including tax certification, salaries, contracts, projects, grants, etc.
Paul Stevens, JUB Engineers, visited with the Council about upcoming change order needs, which were:
(1) Construction Observer – Original contract estimate was $40,116, and they now estimate that those costs will be increased $9256. This will cover 8 hours, 2 days per week, with no mileage charges. It will also cover Paul’s walk thru inspection and office work.
(2) Basic SCADA - $24,500
(3) Chlorine Analyzer - $9050 estimate
(4) Reline Basins - $58,000, which is an estimate that may be less, depending upon the extent of the work needed. This amount includes relining the entire basin, including the bottom.
The first three listed total an estimated $42,806, and combined with a 10% JUB charge added to some of the costs, are an estimated $45,706. After discussion, motion was made by McClure, seconded by Barnard, to authorize and approve the additional Construction Observer costs, Basic SCADA and Chlorine Analyzer to a maximum of $50,000. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. The change order for relining the basins will be presented later when a better estimate of the work needed is determined. Stevens indicated that the change orders proposed, along with the $58,000 for relining the basins, brought the project contingency down to $53,510. The Clerk reported that $31,151 of that contingency was city match, cash reserve funds, and Dept of Commerce and USDA-RD was being contacted about the need to expend all the funds. If it is determined that all the cash match (city cash reserve) does not have to be used, the Council will have the option of retaining the funds for future use.
At this time the 2010-2011 budget was discussed, and the Council agreed that the budget preparation should begin with the following preliminary budget items proposed:
(1) Property Tax Levy - $60,707 with the $3437 RT Property Tax Relief Fund deducted to total $57,270
(2) Water Rates – Increase $3 to minimum monthly fees
(3) Water Hookup – Increase $300 to $3000 plus $200 for each ½” meter increment
(4) Sewer Rates – no change
(5) Sewer Hookup – Increase $1500 per EU to $7500
(6) Irrigation – Increase $7.50 per lot to $45.00 per year, and $15.00 per acre to $60 per year
(7) Garbage – Increase 5%
(8) Police Contract – No change
(9) Ambulance – No change in rates, decrease number of runs budgeted to 100, add Subscription fees – 50 @ $100 each
(10)Salary Rates – No increase, $500 salary adjustment for 4 regular
employees, budget only one part- time laborer in WS
(11)Fringe Benefits – No change in rate, add $200 per month for Ader
(12)Retirement – Budget PERSI raise that will be effective 7/l/11
(13)Fire Dept-Dive Team – No change in fees, check on billings
$ 15,454 EECBG City Hall Lighting Project (City InKind $500)
Grants- $1500 Id Power, $12,954 OER Grant, City Cash $500
$ 16,000 BAB Rebate
$ 65,000 GO Bond Payment ($10,000URA, $50,000 RT, $5000 Sewer)
$ ______ Replace Eastside City Hall siding & paint
Fire Dept - $297,000 Fire Truck
Ambulance - $1800 State EMS Equip Grant
$55,000 State EMS Grant - Extrication Vehicle
$34,100 Local Fundraisers
Streets – Add $323 Christmas Lights & $600 Speed Indicator Signs
No Salary this year, budget excess to Mtnce
Library - $1,000 Computer
Park - $700,000 River Park Project
$ 10,000 Balance of River Park Engineering
Water - $59,400 EECBG Pump Replacement Project (City InKind $500)
Grants $1500 Id Power, $51,400 OER Grant, City Cash $6000
$211,636 Flume Replacement Project (City In-Kind $38,112)
Reclamation Grant $105,818, City Cash $67,706 (Resort Tax?)
Sewer - $500,000 Balance of Sewer Renovation
$ 5,000 BAB Bond Payment
$ 900 Well Street Compressor
$ 3,000 Clean & Camera lines
$ 2,000 Microscope
$ 2,500 BOD Incubator
$ 850 Steam Sterilizer
$ 4,000 Solids Disposal
There being no further business, the special meeting was adjourned.