The regular meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Barnard, Friend and McClure. Guests present included Richelle Barger, Gary Wrightman, Adam Johnson, Bruce Bovey, Robert Beck, Jonny Wilson, Doug Giddings and Joyce Barnard.
The minutes of the previous meetings were presented. The Council were individually polled and all confirmed they had read the minutes and had no additions or corrections. The minutes were approved as presented. The financial statement was read detailing $18,700.99 bills paid after the April meeting, bringing the total April disbursements to $52,162.83. Bills in the amount of $19,829.01 were then presented for payment. After discussion, motion was made by Barnard, seconded by McClure, to approve the statement and allow the bills. Voting yea, Anderson, Barnard, Friend and McClure. No nays. A complete copy of the financial statement is attached and hereby made a part of this record.
Adam Johnson, of Lake Shore Disposal, visited with the Council about the 2008-2009 contract rates. They requested a 9% increase, citing increasing fuel costs that has risen 19%. He indicated that he appreciated the Council working with them as they settled into the new route. The Council indicated that complaints had been received about the thick diesel fumes recently coming from the garbage truck. Johnson reported that the truck had ripped a seam in route to Riggins that day, but that repair parts had been ordered and should be installed before Friday. When asked about a dumpster at the head of Ace’s Place to be used by several area residents whose properties cannot be reached with the large truck, Johnson agreed that, if it had not yet been done, it would be.
Bruce Bovey and Robert Beck visited with the Council about the possibility of constructing horseshoe pits at the Park. They felt they would be a great addition to the Park and would be used by the community and visitors alike. They would be willing to help construct them, etc., if the Council would approve them. After discussion, the Council agreed they would consider the request, if they could work with Charlie and the Chamber to see if a suitable location could be found.
Gary Wrightman, Federal Highways, visited with the Council reporting the summer schedule for the Salmon River road project. The road will remain open from 6:00am-4:00pm, with 30 minute delays from 4:00-9:00pm, and two hour closures between 9:00pm and 6am. This schedule should continue on until Labor Day. He reported that they will soon begin the wall construction. Wrightman indicated that there was little attendance at the Monday meetings, so he would like to attend the City Council meetings each month, to report on the construction progress. The Council agreed.
Idaho County Deputy Doug Giddings gave the April police report. There were 72 calls in the area, 30 being within the City, and 24 citations issued with 15 of those for Riggins.
Jonny Wilson gave the following CCC report:
(1) 4th of July Freedom Festival – There will be no boat parade planned, they are looking at alternative parade ideas. There will be lots of family activities planned.
(2) CABS – Provided shuttle for the rodeo, and broke even for the weekend, having 90 riders and spending $90 in gas.
(3) Gun Club – He reported that the Pollock site was not suitable, as test shots were too loud, so they are still looking for a location.
(4) CRATE – They are still looking for a location also.
(5) Light-the-Court – The remainder of the project is now fully funded. He is working with the school and shop teacher, and they would like to see the lights on all night. Idaho Power wants to help with the project also.
(6) Farmers Market – The season has begun, being held at Clyde Hirst’s Confluence property.
Joyce Barnard visited with the Council about the school’s water line. She indicated that the School Board would like to explore the possibility of the City putting a new line to the school, because their water is so bad and discolored. Charlie Amell reported that the problem is the school’s service line, running from the meter to the school, which is old galvanized pipe that contains iron bacteria. The City line to the meter is good, with few problems being experienced by others served by the line. They have tried to flush the line, but as long as the old service line contains the iron bacteria, the water will be discolored. He reported that the school must replace their service line, removing the old galvanized pipe to eliminate the problem, and although the water is discolored, it is safe. Since the service line runs from the north side of Ace’s Place through the parking lot to the school, it was suggested that they explore another access point. A new line has been installed to the Shop area, so possibly that line could be accessed, or the line to the hydrant in the lower parking area. It was also suggested that a feed line from the City water tank might be possible. After discussion, it was agreed that Charlie would talk with School Board member Eric Hook and plumber Gary Miller about the possible solutions.
Joyce invited everyone to attend the Tuesday evening Dessert Social held by the School Board to discuss the upcoming $495,000 levy.
Charlie Amell gave the following report:
(1) The water is in the irrigation ditch, and there are no apparent leaks! The flume at Flume Gulch appears to be pretty stout, but they will plan work on it also.
(2) The culvert at the Elementary School has been inspected, and is solid, just needing more dirt cover. It had been reported earlier as needing attention.
(3) Clarifier is almost finished and is working. He is planning on draining it for further repair of the steady block. A crane will be required to lift it straight up, which will be spendy. He reported that the center ring has been welded, and he would like to remove it and replace the bearings. Work is also planned on the arm, replacing weld with chains and cables.
(4) Charlie asked that the Council review the Sewer Facility Plan, pages 22-32, prior to the meeting scheduled on Friday. He indicated that they could better understand the plant tour, after that review.
(5) Charlie would like to travel to different sewage treatment systems to see how they are working, to identify problems, etc., as recommended by JUB Engineers. The Council agreed.
(6) He recommended that the Council talk to Browns Industries about their proposed development size, so they would be better able to size the system renovations. It was suggested that the Geo-Tubes would work for existing capacity, but a screw press or other system may be needed for additional development. It was agreed that this would be discussed with JUB, and then maybe visit with Browns.
(7) The chlorination system, which uses tablets now, are working fine and are much more safe than the chlorine gas previously used. He reported that equipment can be added to regulate the motor and would adjust to an oversized system.
(8) He reported that due to slow water flow and little grade, some of the longer irrigation culverts are filling with dirt and silt. They will try to flush them by lowering the ditch level at the end of the culvert, but it may take some time.
At this time, new chairs for the Council room were discussed. After discussion, motion was made by Barnard, seconded by Anderson, to purchase six new chairs (green or black). Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The Council had received an inquiry questioning if the City’s franchise agreement with the TV cable company allowed the City to regulate or approve price increases. The Clerk reported that the franchise agreement had been reviewed, and provides no authority for the City’s regulation of cable fees.
The following upcoming special meetings were reviewed: Thursday, May 15th, 3:00pm for a budget workshop and Friday, May 16th beginning at the sewer plant at 1:00pm, for a plant tour with JUB Engineers, regrouping at the City Hall at 3:00pm to meet further with JUB. Break for dinner (which will be generously provided by Choo Choo BBQ) at 5:00pm, with the meeting resumed at 5:30 to meet with JUB and developers.
A Park Use Application was read for the Big Water BlowOut, June 7th. There will be alcohol served, with the Chamber providing the liquor license and insurance and Rodeo Club providing the alcohol. A Dutch oven cook off is planned, as well as Vendor Booths, games, and discounted river trips. After discussion, motion was made by McClure, seconded by Friend, to approve the application. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
It was reported that there was an interest in installing Clyde Hirst’s large signs at each end of town (by the Welcome to Riggins signs). The large signs would be used to announce upcoming events and activities. After discussion, it was agreed that those interested should identify the actual location site, then contact Bruce Bovey, ITD, about any state regulations concerning placement of the signs, and then meet with the Council and/or Chamber about assistance.
Recreation Planning & Engineering (REP) is planning their site visit for the White Water Park Study, and inquired if the Council would be available to meet with them during the last week of June. After discussion, the Council agreed that June 23rd would be a good choice, if the site tour could be done at 1:00pm, and the Council meeting scheduled to follow the budget public hearing at 5:00. The Clerk will contact REP for this schedule and notify the Council when it is confirmed.
Mayor Crump reported that he had received a complaint about the loud noise coming from the basketball court. The officers will keep an eye on activities there, and try to tone down the music, etc.
A question had also come up about citizens seeing the city truck driven on weekends. Charlie Amell informed the Council that both he and Robert Ader worked on weekends, since the plant, pumps and water system had to be checked seven days a week.
It was reported that the trailer encroaching on the sewer line easement on the RiverVillage property had been removed. It was requested that a letter be written to River Village thanking them for the removal of the encroachment, and advise them that the easement must remain open at all times.
Charlie Amell reported that this was shaping up to be a busy year, with lots of work to be done, such as meter replacement and the pre-construction work. He requested that the Council keep Kelly Hinkley on the payroll to help with these chores. After discussion, the Council agreed that he would be kept on as needed through the summer, and it would be determined in October if the position would be made full time, eligible for paid days off, retirement, etc. After further discussion, motion was made by Anderson, seconded by Barnard, to raise all city laborers wages to $7.50 per hour. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
It was reported that a young family with children was having a hard time paying their water bill, since the husband had been laid off at work. It had been suggested that the man be hired as a temporary laborer, with his net wages applied to his delinquent water bill. After discussion, the Council agreed.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Barnard, Friend and McClure. Charlie Amell was also present.
The purpose of the special meeting was to work on the proposed 2008-2009 budget.
After review of the current expense, revenue along with the past five years of actual budgets, the Council tentatively agreed on the following:
Property Tax - $57,270 Same as last year – No Change
Water Monthly Fees – No change
Water Hookup Fees – Increase $500
Sewer Monthly Fees – Increase $7 per EU
Sewer Hookup Fees – Increase $700 per EU
Irrigation Fees – No Change
Garbage – 9% Increase to Lake Shore
Police Contract – Same as last year – No Change
Ambulance Rates – No change
Salary Rates – Mayor Increase to $200 per month
Council Increase to $100 per month
Charlie Amell 10% Increase
Other Employees 4% COL
Fringe Benefits – Health Insurance – No Change
Retirement – PERSI
General Fund - $6000 Speed sign indicator, if FS fund received, $1000 Jeep paint
Heritage Center - $525-Underground 220 & Pump switch
Ambulance - $2000 Training, $24,400 Radios, $1500 Computer, $2000 Equipment,
$550 ˝ Em Serv Bldg fans
Dive Team - $3000 Training, $3600 Bldg Electric, $45,000 Boat
Fire Dept - $297,000 Truck, $3000 Training, $24,000 Radios, $30,000 PU.
$550 ˝ Em Serv Bldg fans
Streets - $3000 Balance of Sign Project, $8775 Sweeper (If FS funds received)
Library - $1500 Books, $3000 Computer
Recreation - $7500 White Water Park Study, $400,000 URA Project
Water - $1350 Well #2 Meter/Heater, $1200 Well #1 Bldg, $2000 Cemetery Hill Easement, $2000 Meters, $550 12” Bucket, $230,000 URA Water Upgrade,
$40,000 URA Water Study
Also Reserve Contributions: Water Study $1000 & Pump Reserve $1000
Sewer - $1.8M Sewer Renovation, $550 Camera Lines, $1260 Chlorine Metering,
$550 LMI Pump $550, Tools $1050, $2M URA Sewer Upgrade
Major R/M: Ambulance $3600 Ambulance, $1500 on Equipment
Raise all Laborers salary to $8.00 hr
The tentative budget will be prepared using the information listed above, if possible, for presentation at the Jun 23rd Special Council Meeting being held to finalize the budget.
There being no further business, the special meeting was adjourned.
Riggins Sewer Treatment Plant
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Anderson, Barnard, Friend, and McClure. Also present were Charlie Amell, June Whitten, and Brett Converse of JUB Engineers.
The purpose of the special meeting was to tour the treatment plant to help understand the renovations needed, then to meet with JUB Engineers about the upcoming project and to address developer hookup requests.
The group toured the sewer treatment plant with Engr Brett Converse and Charlie Amell explaining the current process, the problems and the suggested renovations. After the lengthy site tour, the group re-convened at the City Hall at 2:45pm
Discussion of the treatment plant and the various types of renovations continued. The increasing flow to the plant was also discussed. It was suggested that the Council enact legislation to require low flow or tankless toilets in commercial buildings, only air-cooled compressors, low flow showers, etc. as means to reducing water consumption and influent to the plant. These types of water reducing measures would help with the capacity problem also. The size of the renovation planned was discussed. JUB Engineers indicated that the renovations now getting underway, which are being paid by constituents, are to address the problems currently being experienced at the plant and to correct as many maintenance issues as funds allow. The footprint of the new construction would be sized to accommodate the projected build-out area defined in the Sewer Facility Plan, but the actual equipment being installed or constructed would be sized to accommodate current capacity. He indicated that if increased capacity is desired for development, the Developer would pay all costs associated with the construction or equipment required for expansion.
When asked about sewer hookup requests from Cloningers and Tucker Construction, Converse indicated that they should be approved for hook up when the plant renovations are complete. He indicated that it was the City’s good fortune that the approximate 25 approved hookups were not yet activated. He indicated that any additional flow would further compromise the operation of the plant.
In determining the time line for project completion, the City should find out from CEDA or Dept of Commerce when the grant will be awarded. Converse also recommended that the City Atty be contacted about estimating a date for project completion, when addressing Cloningers and Tuckers hookup requests. After discussion, the following timeline was estimated, if everything fell in line with no problems:
June 1 – Authorization/Award of ICDBG Grant
July 1 – Engineering Contract signed
July 08 – Feb 09 – Eight months for Engineering Design
Mar 09 – DEQ Approval
April 09 – Construction Contract Bidding
May-Oct 09 – Six months Construction
Converse also requested that Charlie travel to visit other treatment plants, in Pasco and Nampa, to see how the Geo-Tubes bags are being used, and how effective they are. He should also look at plants with the screw press, such as those in Enterprise, Portland or Edmunton Utah. Another plant to be visited would be Payette, which has a vortex grit chamber. Information gleaned from those operations could be incorporated into the Riggins upgrade.
Converse answered technical questions about the Sewer Facility Study, concerning estimates of household sewage production, the peaking factor of two, etc.
In regards to Cloningers water and sewer line design and construction, it was determined that the City or JUB should act as inspector, with the developer paying all costs incurred. The City should provide Cloningers with their water and sewer main extension specifications and requirements. It was also suggested to check the Subdivision Ordinance to see if the cost of engineering inspection is addressed.
When asked about Hookup Fees, Converse suggested that the City may want to engage JUB Engineers for a complete rate study. As a rule, he indicated that the hookup fees should provide sufficient revenue for the re-make of the system after thirty years.
Converse also discussed the need for a certified operator for the plant. He indicated that there was a shortage of qualified, certified operators. Charlie is currently certified, but when he retires, if the City has no other employees certified, they will have to locate a certified operator from a very limited market. It was reported that Robert Ader was working towards certification in both water and sewer, but currently was not certified in either. After discussion, it was agreed that he and Charlie and Robert be asked to attend the June 4th Special meeting to discuss the training and certification needs. It was agreed that Charlie’s wages should be increased 10% in the upcoming budget, and some salary incentive be considered to encourage Robert in the certification process. Converse reported that the certification information can be found on the web at idahooperatorslicense.com.
At this time Sam and Jerry Cloninger joined the meeting and their proposed development project was discussed. Their plan is to have four residential lots at the back of the property, with the new store constructed in the front, with paved parking adjacent to the highway.
The sewer problem and proposed renovation was discussed, and Cloningers were advised of the problems the City was facing with proposed new development. After discussion, it was agreed that Cloningers had three hookups approved for the property, and the Council would allow those hookups. The fourth residential lot proposed could be installed, but connected only when the plant renovations were complete and the additional waste could be handled. The new store would also be approved to come on-line at that time, which was estimated to be Oct-Dec 09.
Cloningers were also advised that the water and sewer lines must be designed to meet city specifications and requirements, certified by an engineer and approved by DEQ. They are considered public lines, since they will serve more than one resident, and are built at the developers expense and then turned over to the City for ownership and maintenance. When questioned why they could not hookup to the mainline running along the highway, Charlie Amell explained that the line was in the street, which would require pavement cuts and sidewalk replacement. The constructed line would then be entirely under pavement, making future repair and maintenance costly. He stated that the water and sewer lines should be accessed from the lines in the Heritage Center Parking area. Storm water drainage was also brought up. There is a storm drain in the street, and Cloningers should have the present system evaluated to see if it would be adequate for the storm water anticipated from their development. An injection well site was also discussed as a means to dispose of storm water. These issues should be addressed in the Subdivision process, which would have to be completed before properties could be offered for sale. Cloningers were reminded that the process takes some time to work through, and that the City would be willing to assist them if needed. It was also suggested that Cloningers engineering firm meet with Charlie and look over the site to locate water and sewer access, storm drains, etc.
There being no further business, the special meeting was adjourned.