Council Meeting Minutes

 

 RIGGINS CITY COUNCIL

April 13, 2015 – 7:00 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins, Wilson, and Miller.  Councilor Friend was absent.  Guests: John Belton, Karen Akins, Julie Hofflander, Linda Heiter, Devon Barker-Hicks, Linnea Sohrakoff, Ross Campbell, and Susan Hollenbeak.

MARCH MINUTES:  March meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Akins to accept the minutes as presented; seconded by Miller.  Voting yea, Wilson, Akins and Miller.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $1,654.29 paid after the March meeting, bringing the total March disbursements to $41,479.03.  Bills in the amount of $22,797.31 were then presented for payment.  Motion was made by Wilson to approve the financial report and allow the bills; seconded by Akins. Voting yea, Wilson, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

ADDITION TO AGENDA:  At this time, Mayor McClure requested two items be added to the agenda – Budget Schedule and Volunteer of the Quarter Selection.  Motion was made by Akins to add the two items to the agenda; seconded by Wilson.  Voting yea, Wilson, Akins and Miller.  No nays; motion carried.

CITY PROJECTS REPORT:

WATER/STREET/PARK – Ross Campbell

1.    Ross and John attended the Idaho Rural Water Association Conference in Boise in March, attending various Water and Wastewater training sessions with CEU’s.

2.    Signage for the Park has been received from ITD; sign indicates that a Public Restroom is located with an “arrow”. 

3.    Arbor Day Grant has been received in the amount of $300.  The Arbor Day Celebration will be held on Monday, May 4th at 10 a.m. in City Park.  Discussed tree types and possible locations.  Akins suggested purchasing special buckets of seeds for the hillsides around the Park.  Planting anything on the hillsides is problematic; a watering system would be necessary.  Mayor McClure reminded the Council of the commitment to cleanup Main Street following the Arbor Day Celebration; City Council members and City Clerk were requested to participate.

4.    Irrigation Ditch – progress continues; water should be through the rock cut and to Seven Devils Road by the end of the week.  May 1st is the target date for water through town.  Ken Samuels has been hired on a temporary basis to work on the ditch.  The other work crew is halfway through town.  NICI Work Crew – have notified Ross that they will not be providing workers for the ditch since the City currently pays temp laborers.

5.    Ross and John are scheduled to take the WasteWater II Exam on April 29th. 

6.    Cemetery Hill – work on the fence will begin in May; Ken Samuels will be working with Ross on this project. 

WASTEWATER – Ross reported in John Pottenger’s absence:

a)   The Fats, Oils and Grease (FOG) issue was discussed; situation developed at the plant in March related to the release of FOG into the system; Ross described the conditions that lead to the problem at the plant.  Correcting the situation over the past month has been costly and labor intensive.  The Wastewater plant is now running at better efficiencies allowing the guys to see when a problem is beginning to develop.  Ross recommended that Sewer Ordinance #206 be updated to include maintenance of grease traps including a regular maintenance schedule, and a requirement regarding accessibility and inspection of such traps.  Ross would also like to see information posted at sinks in restaurants.  Also discussed that specialty coffee shops are a major contributor of FOG in a system. 

FIRE DEPARTMENT – Jeff Joyce absent.

EMS REPORT:  Curt Brimacomb absent.

OLD BUSINESS

BOAT RAMP RENOVATION PROJECT:  tabled

NEW BUSINESS

COLOR THE CANYON 5K FUN RUN (ASK – Salmon River PTO):  Karen Akins visited with the Council regarding the Color the Canyon Fun Run scheduled for Saturday, May 9th at 10 a.m. with a duration of 2-3 hours. This is a fundraiser for the Salmon River PTO, and is open to the public; entry fees are $25 for adults, and $15 for youth; fee includes a shirt and color packet.  The race will be held in City limits on the west side of the highway only.  Mayor McClure has requested that the School District add the City as an additional insured for the event.  Karen indicated the School District has been notified and will forward a certificate to the Clerk in the near future.  Councilor Wilson recommended race organizers contact Dispatch and request the event be added to the schedule.  Signage for the highway was reviewed. 

SCHOOL CONSOLIDATION:  Julie Hofflander addressed the Council regarding the School Board’s recent discussions regarding consolidation.  Julie expressed her concern as to what a huge loss this would be for the City, and questioned what the City Council’s involvement was in the decision, and wondered if there was anyway to bring in more jobs in the area.  The Council expressed their appreciation for Julie’s time and concern, but indicated this was a School Board decision, and that the Council had no input in the decision-making.  Julie stated the next School Board meeting will be April 20th.  

REQUEST TO WAIVE ORDINANCE #53:  John Belton of Seven Devil’s and Linnea Sohrakoff of Summerville’s American Bar requested that Ordinance #53 be suspended to allow open containers of alcohol in designated areas during the four major summer events.  Reviewed the four major events scheduled – Salmon River Jet Boat Races, Riggins Rodeo, Big Water Blowout, and Hot Summer Nights.  Belton also requested that the annual Women With Bait Fish Dance be included in the 2016 waiver request.  The Council indicated the 2016 waiver request will need to be made at the March City Council meeting.  Sohrakoff requested that the Council consider changing the starting time to 12:00 Noon on Friday, extending the ending time to 10:00 p.m. on Sunday.  Motion was made by Wilson to waive Ordinance #53 with a starting time of Noon on Friday and ending time of 10:00 p.m. on Sunday, and approve Resolution #15-01 to allow open containers of alcohol in designated areas during the event dates and times specified; seconded by Akins.  Voting yea, Wilson, Akins, and Miller.  No nays; motion carried.  A copy of Resolution #15-01 is attached and hereby made a part of this record.

DARE TO KAYAK – WILD RIVERS GRANT:  Devon Barker-Hicks visited with the Council regarding the Dare to Kayak program, and the Wild Rivers License Plate Grant.  The Salmon River Dive Team has been awarded a $700 grant for the Dare to Kayak Program; effective date March 1, 2015 through March 1, 2017.  The program is a spin-off of the DARE drug education program, and is designed to introduce approximately 20 students to all the opportunities surrounding them for paddling as a means to live a healthy, drug-free life and to teach water safety and conservation on the Salmon River.  Mayor McClure expressed concern with the city’s liability; Barker-Hicks indicated all participants will sign a waiver, and that liability insurance will need to be through an outfitter (Barker Outfitters) showing the City as an additional insured.  Timeline for the program to take place is mid-July to mid-August.  Discussed areas of the river that would work best including Short’s Bar and possibly Box Canyon. 

SALMON RIVER SENIORS – ORGANIZATION UPDATE:  Linda Heiter distributed a report and visited with the Council updating them on recent developments:

1) Volunteer Management Policy Implementation – all prospective volunteers are required to fill out a form listing contact information, etc.  In addition, they are encouraged to fill out a Volunteer Contract outlining terms and conditions under which they are offering their assistance.  These forms will provide a database of volunteers for event planning, etc.  Copies are available to the City Council upon request.

2) Statistics are available for Salmon River Transit’s Friday Bus – average ridership has been 6, with 40 total riders as of April 1st.  Resources accessed include St. Luke’s appointments, eye doctors, pharmacy, grocery shopping and eating out. 

3) Taco Feed and Bake Sale Fundraiser will be held Friday, May 15th.

4) Community and Mobile Food Pantry progress –

  •  Mobile Pantry (February 12th to April 9th) served 286 families and 492 individuals.
  • Community Pantry (February 24th to March 24th) served 57 families and 109 individuals.
  • Emergency Food Pantry – 1 person served.  A clear policy needs to be developed on emergency food assistance; the SR Senior Citizens are requesting input on establishing the preferred channels and processes for accessing the pantry storage to meet this emergency need.  Discussed the availability of food through the Clergy Welfare Fund; a Deputy Sheriff completes a check on the individual and if there are no warrants, etc. then provides a voucher to local vendor for fuel, food, motel or bus fare.  The City then processes payment to the vendor.
  • With the growth of the two pantry distributions, the Idaho Food Bank is increasing the amount of food delivered for the Mobile Pantry, and orders are increasing for the Community Pantry.  The RCC is no longer adequate for storage of pantry items.  A movable storage building has been purchased; size is 12x32; no foundation necessary – on skids; connected to separate electrical meter.  SR Senior Citizens are requesting permission to locate the building next to the Riggins Community Center, and are requesting specific measurements for setback and placement and color of paint to match the RCC.  It was determined there would be approximately 8 feet between the RCC and storage building; tree will need to be removed.  

RIGGINS COMMUNITY CENTER – SECURITY:  Discussed the need for a Security Checklist for all facility users; include details on using and securing the elevator.  It was recommended that all facility users initial the checklist indicating their compliance having received a copy of the checklist.  Discussed concerns with the Emergency Food Bank accessing the building beyond the Senior Citizens weekly rental schedule; Mayor McClure will clarify this with Pamela Bogan.  Council discussed key security and concerns that more individuals have keys than are authorized.  Since the Community and Emergency Food Pantry’s will be vacating the Riggins Community Center in the near future, it was recommended that new locks be installed once the move is complete, including the Heritage Center.  All key holders will be expected to sign a form when given the key indicating they will not make copies of the key and will maintain security of the building; a list of key holders will be maintained at City Hall. 

Clay property east of Riggins Community Center – discussed Clay’s easement into the RCC parking lot; need to research this easement and request a easement release prior to when Crump Chevron’s sale is completed this summer. 

IRRIGATION ORDINANCE REVISION:  Councilor Wilson reported that Idaho County provided an assessment report showing square footage of all properties.  This data has been included in a spreadsheet of properties with access to the ditch.  An acre is 43,560 square feet.  Discussed a possible breakdown of irrigation rates by square footage; Rate A – up to 9,000; Rate B – 9,000 to 43,999; Rate C – over 100,000 will be assessed on an individual basis.  Wilson will determine a revenue analysis and draft for review at the May meeting. 

SHERIFF DEPARTMENT CONTRACT:  Mayor McClure reported that any contract negotiations for the Police Contract with Idaho County Sheriff’s Department must be completed by July 13th.  Discussed concerns with the lack of officer presence since the October 2013 contract was finalized at $15,000 per year.  Councilor Wilson feels confident that increased court and DOT check station fines will adequately fund a $10,000 increase in the contract if Council should choose to.  It was determined to negotiate increased coverage with two officers, and increase the contract to $25,000 per year if the County is agreeable.

SAVAGE PRIDE DAY – May 14th:  Information will be in the May City Newsletter alerting business owners and residents to decorate with Blue and Gold on Thursday, May 14th in honor of our Salmon River Savages accomplishments and success.

VOLUNTEER OF THE QUARTER:  Diane Thach will be featured in the May City Newsletter.

RIGGINS RODEO – VENDOR FEE:  Mayor McClure reported that she was contacted by the Salmon River Cowboys Association regarding the vendor setup fee of $120 to setup on the DeBoer property.  DeBoer is considering charging each vendor an additional $50.  The Cowboy’s Association requested the City Council consider paying a portion of this fee.  Following discussion, it was decided the City will not cover any of the vendor setup fee.

 

OP FUNDS – REPRESENTATIVES:  Discussed the purpose of these OP (Other People’s) Funds; these funds are not City funded, and do not contain City monies.  These funds are community owned and controlled, with the City acting only as the caretaker of these funds. 

  •  SR Disaster Fund – originally setup to provide emergency assistance as needed, as a result of a disaster situation.  City Clerk, Brenda Tilley, was appointed to control this fund.
  • SR Burnout Fund – originally controlled by a committee with funds provided to community members who have experienced a major fire; usually $500 for temporary housing, food, etc.  Appointed committee members Allan Yearsley from the Salmon River Rural Fire Department, Jeff Joyce from the City of Riggins Fire Department, and Brenda Tilley from the City.

ALCOHOL BEVERAGE LICENSE RENEWAL – BACK EDDY GRILL:  Motion was made by Akins to approve the Alcohol Beverage License renewal for Great Foods (dba Back Eddy Grill) contingent on the State of Idaho and Idaho County license renewals, and being current on all City utilities and Municipal Tax; seconded by Wilson.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

ID COUNTY MULTI-HAZARD MITIGATION MEETING:  Reviewed information on the Idaho County Multi-Hazard Mitigation meeting scheduled for Monday, April 20th at 6 p.m. at Riggins City Hall.  The Plan must be updated every five years; revision is being funded through a grant from FEMA.  The meeting is open to the public.  Goal is to identify hazards and potential improvement projects in the County. 

FISCAL YEAR 2015-16 BUDGET SCHEDULE:  Reviewed a draft schedule for Budget meetings.  Mayor McClure reminded Department heads that the Council will be accepting budget requests at the May 11th City Council meeting. 

PAST DUE WSG BILLING:  Reviewed by Council.  

FACILITY RENTAL APPLICATIONS

RCC:    Salmon River High School Awards Banquet – April 27, 2015

HC:     Pender Baby Shower – May 16, 2015

PARK:  Children’s Birthday Party – Schweich – April 25, 2015

          Veteran’s Picnic – June 28, 2015

          Salmon River Run – SR Chamber of Commerce – September 12, 2015

Motion was made by Wilson to approve the rental applications; seconded by Akins.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: 

Irrigation fee waiver request for Margaret Fessenden (Account #1-17).  Motion made by Wilson to grant 2015 irrigation fee waiver for Fessenden; seconded by Akins.  Voting yea, Miller, Akins and Wilson.  No nays; motion carried.

Roberta Hamell – Hamell requested a Pay Plan that was approved by the Council in January 2014; at that time, there was an account balance of $300.20.  Clerk presented letter from Hamell dated April 1, 2015 stating she has been struggling to pay the previous owner’s utility bill (Finley) for the past year.  Hamell also stated there is a tiny leak in the swamp cooler that previous owner had installed which she felt added up to $200 on her water bill.  Council directed Clerk to determine the amount owed by Finley when Hamell took over the property, and to research filing with small claims court on Finley to get payment. 

DIVE TEAM – REQUEST FOR LETTER OF SUPPORT:  Councilor Akins reported that the Dive Team had received a request for a letter of support to get satellite phones in school buses.  Cost to purchase is approximately $450 plus an annual contract fee.  Akins provided a letter of support stating it is a safety issue for students and the community.  Bus drivers may encounter emergency situations on their routes and would be able to request help if needed. 

GUN CLUB – PROGRESS REPORT:  Councilor Wilson reported a meeting was held with the BLM and other officials last week.  The property is expected to be signed over mid August. 

FRONTIER – PLAN REVISIONS:  Clerk reported that Frontier was contacted for an estimate on the cost to install Wi-Fi at the Riggins Community Center.  Plans were researched for all and it was determined the City could update packages at a substantial savings; plan updates have been completed. 

There being no further business, the meeting was adjourned at 10:30 p.m.

Respectfully Submitted,

Brenda Tilley

City Clerk-Treasurer