RIGGINS CITY COUNCIL

April 14, 2014 – 7:00 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Wilson, Friend, Akins and Miller.  Guests: Vicky Lowe, Kelly Thompson, Norm Klobetanz, John Belton, Linnea Sohrakoff, Ross Campbell, John Pottenger, Jeff Joyce, and Susan Hollenbeak.

MARCH MINUTES:  March meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Wilson to accept the minutes as presented; seconded by Akins.  Voting yea, Friend, Wilson, Akins, and Miller.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $6,126.66 paid after the March meeting, bringing the total March disbursements to $43,317.85.  Bills in the amount of $43,379.67 were then presented for payment.  Motion was made by Friend to approve the financial report and allow the bills; seconded by Miller. Voting yea, Friend, Miller, and Akins.  Councilor Wilson abstained.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

CHAMBER OF COMMERCE:  Vicky Lowe and Kelly Thompson presented the following proposals:

  1. Chamber WEBCAM on the river; the Chamber would like to mount the webcam behind City Hall and link it to the Chamber website.  The cost will be less than $1,000 to setup the webcam; a $500 grant is being obtained from the WildRiver license plate fund.  There is a significant savings if the Chamber can piggyback on the City’s Frontier account; cost would be $10 per month.  If the Chamber gets a separate account, their cost will be $80 per month.  Installation can be completed by Four Corners Communication and will involve a 10-15 foot tall post with a camera mounted on top.  The Chamber would like the City Council to consider allowing them to piggyback on the City’s Frontier account.  Motion was made by Wilson to allow the Chamber to connect to the city’s Frontier account and install the webcam; seconded by Akins.  Voting yea, Friend, Akins, Wilson and Miller.  No nays; motion carried. 
  2. Christmas SNOWFLAKE LIGHTS – in past years, the lights were billed through the City’s Idaho Power bill at a cost of $400 per year which was split between the City and the Chamber.  The Chamber has researched replacing the bulbs in the lights with LED’s.  Casey Medley is willing to donate his time to convert the lights and replace the wiring, etc.  There are 62 LEDs in each of the 11 snowflake lights; cost is $2 per LED.  It will take approximately 4 years to see a return on investment.  The Chamber is requesting that the City cover the cost of half of the LEDs ($650-750).  Mayor McClure stated that the Council will consider the proposal during the FY2014-15 Budget process.   
  3. Green fencing for HOT SUMMER NIGHTS – the Chamber is finding it difficult to get volunteers to put up the temporary fencing at the Park.  They would like to install chain link fencing from the sidewalk to the restrooms. 

OLD BUSINESS

CITY PROJECTS REPORT:

WATER/STREET/PARK – Ross reported the following:

  • Street Signs – Ron Bowman has requested that a 2-sided street sign be installed at the intersection of Borah and South Street on top of the Yield sign.  The issue is there is only printing on one side of the sign, and the sign is mounted below the Yield sign on the post; Ross circulated a photo of the area.  Councilor Wilson expressed his concern with emergency vehicles not being able to locate an address during an emergency.  After discussion, the Council requested that Ross proceed with installing a 2-sided sign to be displayed on the Yield sign at this location.
  • Smart Phones – Ross requested that the Council consider purchasing two Smart Phones for himself and John Pottenger.  They both use their personal cell phones for work.  Verizon has a 2-year contract at a cost of approximately $160 per month for both phones.  Ross described situations where a Smart Phone would be a benefit to he and John:  1) PLC at the Sewer Plant – would be able to access the system on their Smart Phone and make corrections as necessary; 2) they would have the capability to take a picture of a problem and send it immediately in order to get feedback quickly; 3) would allow them to communicate with City Hall, the City Council and each other.  DC Engineering would be able to configure emergency notification between the Plant and Smart Phones. 
  •  DC Engineering will be sending the City a thumb drive or CD with a backup of the plant PLC for safekeeping. 
  • Cemetery Board – clarified that the Cemetery does have potable water; water is used mainly for the drinking fountain.  They use an irrigation pump for the majority of watering.  They have a service valve but no meter, and have not been charged for water usage.  A meter setter with backflow prevention is required.  It was determined that if consumption goes over 8,000 gallons in a month, the Cemetery Association would be billed for water usage. 
  • Arbor Day – the City did not receive a grant from the Idaho Nursery and Landscape Association.  However, the Department of Lands has funds available from the Idaho Timber Special License plate sales.  DOL is offering up to $200 to the City of Riggins for trees.  Arbor Day is scheduled for May 5th.  After discussion, it was decided to proceed and get a maple tree for the Park. 
  • Service Request – a new Service Request form has been implemented at City Hall.  When a Public Works type issue is called into City Hall, a form will be initiated which will track the issue and document what was done. 
  • SKIDSTEER – discussed selling the skid steer and using the proceeds to purchase a backhoe which would be more useful.  Burks Tractor estimated the skid steer’s worth at $23,800 with the attachment; there is a possibility they would be interested in buying it.  Motion was made by Miller to declare the Skid steer and attachment surplus, and to have the Clerk prepare a request for bids announcement; seconded by Akins.  Voting yea, Akins, Miller, Friend and Wilson.  No nays; motion carried.
  • Schedule – will be repairing the culvert leak at Wilson property this week; a work crew from NICI will be here to work on the ditch soon; would also like to use the NICI crew to paint the Riggins Community Center; will be painting the restroom floors at the Park.    

SEWER - John reported the following:

a)    Clarifier – Jason, Ross and John drew down the clarifier and looked at the paint bubbling; photos were distributed to the Council earlier.  Jason has indicated his reservations about proceeding due to the timing of the project (fall) and weather concerns, and the need to build up inventory to assure the biological process through the winter.  In addition, there is always the possibility of the coating failing again.  Discussed accepting the $20,000 settlement Sherwin-Williams had previously offered.  Motion was made by Wilson to draft a letter to Sherwin-Williams to accept the $20,000 settlement; seconded by Miller.  Voting yea, Friend, Wilson, Akins and Miller.  No nays; motion carried.

b)    Advanced Control Systems submitted a bid to program the SCADA to access the City’s lift stations, etc.  Ross indicated purchasing Smart Phones would give them the ability to access Plant components only, and would be much less expensive. 

FIRE DEPARTMENT REPORT-  Fire Chief, Jeff Joyce, reported the following:

  • The back porch of the EMS building needs painted; Jeff will check with Ross about extra paint.
  • Attended the Clearwater Fire Academy; good information on pumps and maintenance.
  • Jeff has joined the Idaho-Lewis County Fire Chief Association.  The group has noted there is no Fire District in Riggins; form such a district could result in tax revenue to the Fire District.
  • Old Mill site – burning will be done all week at the main building in back; recycling boards.
  • Firemen are willing to help out the Dive Team during Jet Boat Race weekend.
  • Fireworks are scheduled for Saturday night of the Jet Boat Race weekend; approximately 9:30 p.m.  SR Rural Fire Department wants to do fundraising during the Jet Boat Races; proceeds will be split between the Rural Fire Department, Chamber of Commerce and City’s Firemen Fund. 
  • During Rodeo weekend, the City Fire Department would like to setup a hot dog stand in front of the Fire Station.
  • Discussed the Forest Service burn dates – no open burning from 5/10 to 10/5.  City Ordinance #185 needs to be revised to address consequences of burning outside of what is stated in ordinance.

EMS REPORT- No report

TOWN DEER MANAGEMENT PLAN: table until September 2014.

NEW BUSINESS

REQUEST TO WAIVE ORDINANCE #53 FOR SPECIAL EVENTS:  John Belton from Seven Devil’s Steakhouse and Linnea Sohrakoff from Summerville’s American Bar requested that Ordinance #53 be suspended to allow open containers of alcohol in designated areas for the four special events this summer.  Reviewed the four major events scheduled – Jet Boat Races, Riggins Rodeo, Big Water Blowout, and Hot Summer Nights.  Discussed the issue with the Salmon River Inn being across the highway from Summerville’s and Seven Devil’s and making sure individuals do not cross the street with an open container; special signage indicating such will be displayed.  Motion was made by Miller to waive Ordinance #53 to allow open containers of alcohol in designated areas during the four special events specified; seconded by Akins.  Voting yea, Akins, Wilson, Miller and Friend.  No nays; motion carried.  The Clerk will draft a Resolution for the Mayor’s signature. 

CHAMBER OF COMMERCE – SNOWFLAKE LIGHTS:  Discussed the proposal from the Chamber to split the cost of upgrading the snowflake lights with an approximate cost to the City of $700 (half the cost).  Motion was made by Wilson to budget $700 for the City’s share of the snowflake light upgrade in the FY15 Budget; seconded by Akins.  Voting yea, Akins, Wilson, Miller and Friend.  No nays; motion carried.

SALMON RIVER GUN CLUB:  Councilor Wilson reported that the Gun Club is requesting a letter of support from the City regarding the BLM turning over the property north of TimeZone Bridge to the Gun Club.  Wilson stated Roger Laughlin is Vice-President and is working on the transfer with Senator Crapo’s office.  Motion was made by Friend to have a letter of support for the property transfer drafted; seconded by Wilson.  Voting yea, Wilson, Friend, Akins and Miller.  No nay’s; motion carried.

RIGGINS COMMUNITY CENTER:

  • Open House is scheduled for Sunday, May 18th.  Mayor McClure will contact the Rebekah’s to request their involvement in the event.
  • Pictures were hung at the RCC by the Rebekah’s without permission from the City Council.  Mayor McClure expressed her disappointment since the Rebekah’s were asked not to hang any pictures.  Mayor McClure reported that she removed the pictures.  The City Council will review possibilities on wall hangings during the upcoming Budget meetings.

CITY BOAT RAMP RENOVATION:  Councilor Akins reported that he discovered that the original ramp was built by Idaho County Waterways, and that Mark Hinkley drove the project.  Currently, there is a 5-person board; some funding is available.  Akins also reported that BLM has no involvement in the ramp.  On a side note, BLM’s Cottonwood office has been condemned due to asbestos; a new building is being built.  The Idaho Transportation Department has the property down to the ramp.  Installing a handicap access would be a challenge due to the slope.  Akins would like to see the upper area treated more as a rest area with a restroom added on the north end.  Currently, a lot of human waste can be found on the hillside.  Akins would like to see as many groups as possible brought together to work on this project, including Idaho County Waterways, Fish and Game, and Idaho Transportation Department.  The Clerk will research a title report for the property. 

OPEN BURNING – ORDINANCE 185:  Review and develop a resolution including an exemption for social fire pits. 

CEDA CALL FOR PROJECTS:  Clerk will add the City Boat Ramp Renovation project.

WASTEWATER COLLECTIONS LICENSURE:  Ross Campbell and John Pottenger passed their Collections exam.  Clarified that wage increases are contingent on receiving certifications, not passing exams.

SMART PHONES – PUBLIC WORKS REQUEST:  Will be discussed in Budget meetings.  Of note, discounts may be available for municipalities.

FY15 BUDGET SCHEDULE:  Meetings set as follows:

  1. Monday, May 12 – Regular City Council Meeting

Accept input from Departments.

  1. Tuesday, June 17 – 9 a.m.

Budget Workshop

  1. Tuesday, July 15 – 9 a.m.

Special Meeting – adopt tentative budget

  1. Monday, August 11 – Regular City Council Meeting

Public Hearing on Budget

REQUEST TO WAIVE IRRIGATION FEE:  Margaret Fessenden has requested a waiver of her $45 irrigation fee.  Following discussion, motion was made by Miller to waive Fessenden’s irrigation fee for 2014 only; seconded by Akins.  Voting yea, Miller, Akins and Wilson; opposed by Friend.  Motion carried; Clerk will draft a letter notifying Fessenden.

ARBOR DAY & CITY PRIDE CLEANUP – MAY 5TH

SAVAGE PRIDE DAY – MAY 15TH:  will be included in May’s City Newsletter; Clerk will contact Booster Club to get Savage gear vendor information to promote the Blue and Gold.

JANITORIAL:  Mayor McClure reported that Connie Kennedy will be unavailable June through September.  Discussed options.

GENERAL OBLIGATION BOND – EXTRA PAYMENT:  Discussed making the extra GO Bond payment of $20,916.  Motion was made by Friend to approve the extra GO Bond payment of $20,916; seconded by Akins.  Voting yea, Akins, Friend, Miller and Wilson.  No nays; motion carried.

VOLUNTEER OF THE QUARTER:  Councilors submitted their written nominations; Mayor McClure drew Gary Miller’s name.  Miller will be spotlighted in the May City Newsletter.   

PAST DUE WSG BILLING:  Reviewed by Council.  Council approved Payment Arrangement Plan.

FACILITY RENTAL APPLICATIONS:

  1. Farmer’s Market has requested to hold their weekly event in the City Park during the summer.  Mayor McClure reminded the Council of the ITD Permit provision which states, “No business or commercial activities are to be allowed, except community sponsored non-profit benefits.”  Discussed alternative locations including the area outside the Heritage Center; the group would need to rent a Porta-Potty which would make it cost prohibitive for the group.  The Clerk will contact ITD and request a ruling.
  2. Salmon River FFA would like to hold their Banquet in the RCC Lower Level on May 7th, and to sponsor a Family Dance in the Upper Level on May 10th.  They have requested approval to leave decorations up between these dates.  Motion was made by Wilson to approve the FFA’s request; seconded by Miller.  Voting yea, Miller, Akins, Wilson and Friend.  No nays; motion carried.

There being no further business, the meeting was adjourned at 10:10 p.m.