RIGGINS CITY COUNCIL
April 8, 2013 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure. Councilors present were Friend, Akins and Miller. Guests present included Jeremy Sterger, Brandi Damon, John Belton, Susan Hollenbeak, Jeff Joyce, Jon Wilson, Laurie Schmidt, and Charlie Amell.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes.
FINANCIAL STATEMENT: The financial statement was read detailing $9,381.33 paid after the March meeting, bringing the total March disbursements to $43,943.16. Bills in the amount of $29,504.35 were then presented for payment. After review, motion was made by Friend to accept the minutes, approve the financial report and allow the bills; seconded by Akins. Voting yea, Friend, Akins and Miller. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
REQUEST TO WAIVE ORDINANCE #53: Brandi Damon from Summerville’s Bar requested that Ordinance #53 be suspended to allow open containers of alcohol in designated areas. Reviewed the four major events scheduled – Jet Boat Races, Riggins Rodeo, Big Water Blowout, and Hot Summer Nights. Mayor McClure requested that tables not block sidewalks; and that barriers be used for crowd control throughout the weekend. She also addressed the issue of vendors and assured that our Clerk’s office staff will collect the appropriate license and fees throughout the weekend events. Motion was made by Miller to waive Ordinance #53 and approve Resolution #13-02 to allow open containers of alcohol in designated areas during the event dates and times specified; seconded by Akins. Voting yea, Akins, Miller and Friend. No nays; motion carried. A copy of Resolution #13-02 is attached and hereby made a part of this record.
NEW POSTMASTER: Riggins new Postmaster, Laurie Schmidt, was introduced and welcomed by the Council. Schmidt requested to attend this meeting to inform the Council of a policy that addresses mail delivery and fees that affect all residents south of the Post Office; those customers will be faced with the decision of getting their one free form of mail delivery by carrier to a mailbox placed along the carrier’s line of travel, or to pay for a Post Office Box. Schmidt requested approval for mailboxes on the sidewalk, or a cluster of mailboxes at designated areas at the residents cost. Discussed the sidewalk, which is State property, and that the City only maintains the sidewalk. The request to place mailboxes on the sidewalk was denied. Schmidt stated she is notifying residents of the policy as their rent comes due rather than all at once; this month, only 3 residents are affected. Schmidt will check on the possibility of getting those who have had a free mailbox grandfathered in. She stated that the carrier must stay on the highway; however, if there is a drive-thru type driveway, the carrier could deposit mail in a mailbox that was near the highway. Friend requested information from Schmidt on the number of residents south of the Post Office who currently pay for a Post Office Box versus those who have no fee boxes. Schmidt stated she would work on possible locations for clusters of mailboxes.
SHERIFF’S DEPT REPORT:
FIRE DEPARTMENT REPORT: Chief Joyce reported the following:
EMS REPORT: No report
RIGGINS COMMUNITY CENTER: Miller stated the lift is complete; needs some adjustment made. The carpet is also completed. The doors were framed incorrectly and will have to be fixed. An electric stove is also needed. The fee structure and policy was tabled.
STORM DRAIN – RIGGINS ONE STOP: Mayor McClure reported that she contacted Jim Carpenter with ITD who does recall the situation; Carpenter is researching easement with ROS. McClure has also contacted Roy Chisom with Interstate Petroleum; he was very informative and suggested installing an automatic shutoff valve in the drain.
AMBULANCE BUILDING: Tabled until next meeting.
BACKFLOW INCIDENT RESPONSE & CROSS-CONNECTION CONTROL PROGRAM PLANS: These plans were developed in order for the Water Department to be in compliance with the Sanitary Survey. Akins made a motion to adopt the Cross-Connection Control Program and Backflow Incident Response Plans; seconded by Miller. Voting yea, Friend, Miller and Akins. No nays; motion carried.
CITY COUNCIL SEAT VACANCY: Mayor McClure reported that Robert Crump is interested in serving on the City Council for the remainder of this year, but requests a waiver of the Council monthly salary; tabled until the May meeting. The appointment of a Council President was also tabled until the May meeting.
PET WASTE DISPENSER/BAGS: Clerk had researched options which were distributed for review. Motion made by Friend to purchase a Dispenser Box/Bags for approximately $85 (mounts to the wall) for the City Park; seconded by Miller. Voting yea, Akins, Friend and Miller. No nays; motion carried.
JANITORIAL CONTRACT: Mayor McClure reported that Janitorial Contractor, Jeanne Vanderpool, has resigned. City Staff are currently maintaining the City Park and City Hall. Upon completion of the Riggins Community Center project, the Janitorial Contract will be put out for bid, including the Heritage Center, Community Center and City Hall. Discussed janitorial needs at the City Park; possibly have contractor deep clean twice a week, with City Staff keeping supplies stocked and daily cleaning. Janitorial specifications will be reviewed at the May meeting.
BUDGET MEETING SCHEDULE: Clerk will develop a meeting schedule for the 2013-14 Budget and distribute. County Clerk will be notified of the Public Hearing date.
SAVAGE PRIDE DAY: Akins described his idea for Mayor McClure to sign a Proclamation designating May 15th Savage Pride Day in the City of Riggins; he would like to invite the Principal, Coach Shepherd and Savage athletes to the May 13th City Council meeting to present them with a plaque commemorating the event. Mayor McClure read the Proclamation. Motion was made by Akins to authorize the Mayor to sign this proclamation; seconded by Friend. Voting yea, Miller, Akins and Friend. No nays; motion carried.
LAKE SHORE DISPOSAL:
MAYOR’S DAY OF RECOGNITION PROCLAMATION: Mayor McClure read the proclamation that designates April 9, 2013 as a day of recognition for National Service and Volunteerism. Sarah Bovey is an Ameri-Corp volunteer for the ASK Program; the Mayor would like to make a presentation to Sarah tomorrow at ASK. Motion made by Friend to authorize the Mayor to sign the proclamation; seconded by Akins. Voting yea, Miller, Akins and Friend. No nays; motion carried.
GO BOND – EXTRA PAYMENT: Akins made a motion to make an extra payment of $20,916 for the General Obligation Bond; seconded by Miller. Voting yea, Miller, Friend and Akins. No nays; motion carried.
SALMON RIVER PEDESTRIAN BRIDGE: tabled until May meeting.
DEQ – ANNUAL ASSESSMENT FEE: Clerk will research further and report at next meeting.
DELINQUENT WSG BILLINGS: Reviewed by Council. Clerk will contact past due accounts this week regarding upcoming shut-offs.
PARK USE APPLICATION: Akins stated a Park Use Application for the Big Water Blowout on Saturday, June 1st is being circulated for signature. Motion made by Friend to approve the Big Water Blowout Park Use Application; seconded by Miller. Voting yea, Miller, Akins and Friend. No nays; motion carried.
CONSULTANT – CHARLIE AMELL: Charlie had requested to speak with the Council regarding his Consultant Agreement. Charlie stated he would like to retire completely. He suggested working with JUB Engineers to get an individual operator to contract with and train Ross and John; JUB should be able to provide an estimate for cost of contractor. Charlie indicated he would be willing to help as much as possible during the transition.
IRRIGATION FLUME PROJECT: Charlie stated Prairie Fab should have the structure completed April 19th. He will finish ordering the glu-lam, culvert and bolts, etc. He suggested scheduling a pre-construction walk-through with Cook and Sons Construction; Mayor McClure will schedule that for later this week.
At 10:00 p.m., motion was made by Friend to go into Executive Session per Idaho Code 67-2345c to discuss the sewer operator resignation; seconded by Miller. Mayor McClure individually polled Councilors Akins, Friend and Miller with all indicating ayes. No nays; motion carried. At 10:25 p.m., the Council returned to regular session by motion made by Friend and seconded by Akins. Mayor McClure individually polled Councilors Akins, Miller and Friend with all indicating ayes. No nays; motion carried.
CLARIFIER PAINT PROJECT: Mayor McClure reported that she had discussed the clarifier paint with Brett Converse of JUB. It appears that the paint is bubbled on the scraper, but not on other components of the clarifier. If the paint does flake off, the question is how long will it take to deteriorate to the point of replacement. Brett suggested contacting West-Tech and get a quote on replacing various clarifier components, and to consider settling with JC Constructors/Sherwin-Williams for a certain amount which would be saved to cover future replacement costs. Mayor McClure will gather information and contact Nate Croft with JC Constructors.
There being no further business, the meeting was adjourned at 10:35 p.m.