04-09-12

City Hall

7:00pm

 

 

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Miller, McClure and Friend.  Guests present included Steve Didier, Herb Lindsey, Sheriff Doug Giddings, Suzann Endsley, Robin Boyce, Jon Wilson, Paul Stevens, Susan Hollenbeak, Brenda Tilley, Chad Whippermann, and Charlie Amell.

 

The minutes of the previous meeting were presented.  Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were approved as presented. 

 

The financial statement was read detailing $19,222.87 bills paid after the March meeting, bringing the total March disbursements to $39,831.80.  Bills in the amount of $88,632.07 were then presented for payment.  After review, motion was made by Friend, seconded by McClure, to approve the financial report and allow the bills.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.  A copy of the financial report is attached and hereby made a part of this record.

 

Mayor Crump indicated that the following items should be added to agenda:  (1) Water and Sewer Ordinance Revisions, (2) Fireworks regulation, (3) F&G Report on the deer, (4) Catering Permit Application, (5) Digline Notification, and (6) the Clerk’s computer.  Motion was made by McClure, seconded by Miller, to add the listed items to the agenda.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

At this time several candidates seeking election visited with the Council and guests: Republican Steve Didier, running for Idaho County Commissioner, introduced himself stating his qualifications and experience.  Republican Herb Lindsey, running for Idaho County Sheriff also introduced himself reporting on his qualifications and experience, stating he had care and respect for people and would zealously guard constitutional rights. 

 

Suzanne Endsley and Robin Boyce, from BLM, visited with the Council about their plans for Shorts Bar and Island Bar over Rodeo weekend.  Due to the increasing drug use, underage drinking and violence in these camping areas, BLM is working with universities and fraternities and plan to have a more visible presence in the area to educate users about the laws to curb the abuse.  When asked about placing extra toilets in these areas over the busy weekend, they indicated they would talk to O’Neill about additional facilities. When asked by Mayor Crump about more campground development in these areas, Boyer indicated that BLM had no site development plans at this time.  Jon Wilson inquired about the property near Time Zone Bridge  and the progress of its transfer to the Gun Club.  Boyce indicated that Congressional action is required to transfer the land, so it was out of BLM’s hands.

 

Idaho County Sheriff Doug Giddings, who is running for re-election this year, visited with the Council reporting that the Sheriff’s Office is running smooth, with no problems reported.  He reported that they will have a special response team coming in over Jet Boat race weekend, and BLM will have additional personnel in the area as well.

 

Paul Stevens visited with the Council about the JUB General Engineering Contract.  PWD Amell indicated that he felt the City should have someone available who is familiar with the City utility systems, and recommended the contract.  The Council and staff will review the contract proposal for the next meeting.

 

Librarian Susan Hollenbeak invited the Council and guests to attend a musical night of history with William Rossiter, who will be performing “All the News that’s Fit to Sing” at theRiggins Community Center on Tuesday, April 10th at 7:00pm.  Hollenbeak also visited with the Council  about the Library Board, reporting that they had not met recently, with some board members resigning.  Since the State requires a valid Library Board to be in place, she recommended that our Library Board be restructured, with the following appointments: 

            1-Year Term – Frances Ford

            2-Year Term – Teresa Mignerey

            3-Year Term – Joyce Stapleton

            4-Year Term – Denise Laritz

            5-Year Term – Tracy Travis

            City Representative – Glenna McClure

Regular meetings will be scheduled, suggesting the first Wednesday of the first month of quarter.  After discussion, Mayor Crump made the Library Board Appointments, as recommended above.  Motion to confirm those appointments was made by McClure, seconded by Friend.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

Charlie Amell gave the following project report:

(1)    Jeannie Vanderpool needs to be contacted about the park bathrooms during event weekends.  The bathrooms should be cleaned several times a day, with extra paper provided.

(2)    He recommended that the security lights be removed from the outside of the park bathrooms, with LED lights installed on a pole.  He will include those costs in the upcoming budget process.

(3)    It was reported that John Pottenger plans to be away on a family trip April 19-30, with Ross covering the plant in his absence.

(4)    The Jet Boat Race Committee has asked to use the City’s garbage cans, the Council agreed, and “City” will be stenciled on the cans for easy identification.

(5)    Idaho County Waterways has dropped a load of road mix on the park boat ramp, and Charlie will spread it.

 

There was no CCC or EMS reports received.

 

Councilor Akins reported that the title to the old unused Dive Team Van had been found, and the vehicle had never been transferred to the City, so the Dive Team would take care of its sale or disposal.

 

At this time, Resolution #12-4 waiving Ordinance #53 to allow open containers of alcohol in designated areas was read.  After discussion, motion was made by McClure, seconded by Akins, to pass and approve Resolution #12-4 as presented.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.  A copy of Resolution #12-4 is attached and hereby made a part of this ordinance.

 

The City has been given the opportunity to submit a letter to the Court, requesting that Kelly Hinkley be required to pay restitution to the City.  It was agreed that a letter should be written to request reimbursement of all costs associated with purchases made for personal use after the theft of the City’s credit card.

 

Mayor Crump requested that the Water and Sewer Ordinance revisions be added to the agenda each month until they are complete.  The Clerk reported that City Atty Green was reviewing the sewer ordinance, but there was still one Appendix to be written for the water ordinance.

 

Mayor Crump will also prepare a sample waiver of the Fireworks code for the Council’s review at the May meeting.

 

At this time, Deputy Jon Wilson gave the following police report for March:  Calls:  Area 61, City 12; Citations 10, City 5, mostly speeding.

 

The Clerk brought up several issues with Vendor licensing for the Council’s input. 

(1)   Karen Sawyer, who owns property and resides part time in Pollock, has requested a Permanent Local Vendor License for 2012.  Although she is not a full time resident, after discussion, the Council agreed that since she owned property and resided part time within School District #243 (as required by the Vendor Ordinance) she would be eligible for the annual Vendor license. 

(2)   Frank’s Photos had been authorized by the Jet Boat Race Committee as a vendor at the BBQ scheduled to be held at the Best Western.  After discussion, since their sales were for personal profit, rather than on behalf of the Jet Boat event, the Council agreed that a Vendors License for the sales would be required.

(3)   The Clerk reported that the Smokehouse Grill had applied for a 2012 Vendor’s License for Rodeo, but had conducted their food vending operation without first obtaining a Vendors License or Resort Tax Permit last year.  The Council agreed that they should be contacted and told that if the 2012 Vending License was approved this year, the 2011 $50 Vending License fee and the 2011 estimated Resort Tax, which they had failed to pay, would be withheld from their deposit.

 

The Council approved the placement of 4 portable toilets for the Jet Boat Race - one at the Post Office lot and three at Cloningers Lot.  Also one additional at Berger Street, if the Jet Boat Race Committee did not place one there.  A total of 5 will be requested for Rodeo Weekend, 2 at the PO Lot and 3 at Cloningers Lot.  It was suggested that Kings Thrones be contacted for the Jet Boat Races, since they were contracting with the Jet Boat Race Committee.

 

The following 2012-2013 Budget Schedule was reviewed:

    Monday, May 14th at the regular meeting – Meet with Contractors for contract changes

    Monday, May 21st, 9:00am – Budget Workshop to determine rates, salary, projects, etc

    Monday, June 18th, 4:00pm – Adopt Tentative Budget and set Public Hearing

 Monday, July 9th at the regular meeting – Hold Public Hearing and Adopt Appropriation Ordinance, Resolutions for fees, etc.

 

It was reported that people were traveling the wrong way on Dalton Street, which is a narrow one-way street.  After discussion, it was agreed that there were sufficient signs in place, they just needed enforcement.

 

The Clerk reported that if the Council desired to make the extra $20,000+ payment on the BAB Bond this year, it should be done before May 14, to maximize the interest rebate received.  The proposed extra payment is being made by using the interest rebate (approximately $13,000) plus extra sewer funds, so that the bond can be paid off in twenty years, rather than thirty, reducing interest costs.  After discussion, motion was made by McClure, seconded by Akins, to make the extra payment on May 1st, so that it would be received prior to the scheduled May 14 payment date.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

The Idaho County Title bill for $1822 was discussed.  The bill was for work authorized by Vicky Lowe, rather than the City, researching the titled owners of the riverbank property through town, in preparation of any future riverpath project.  The bill was submitted several months ago, but since the work was not ordered or authorized by the City Council, no payment has been made.  After discussion, no action was taken on the outstanding bill.

 

The Clerk asked for more information about the “Biker Friendly” article requested for the newsletter during the March meeting.  The Council indicated that Jack Kappas had requested that the City install a bike rack at the Post Office.  Councilor Roy Akins reported that he had found a bike rack at Amazon for $69.98, and would inquire at the Bank and Post Office about a location.  The news article will be postponed until more information is received about the rack installation.

 

The following park applications were read:  Sarah Swift,  4-9:00pm April 27th, for a dinner; and McCall American Legion, 10:00am-2:00pm July 14th, for a picnic.  The $100 deposit was paid for each, with neither having alcohol served.  After discussion, motion was made by McClure, seconded by Miller, to approve the applications.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

A request has been received from Clyde Hirst for a credit on the water bill for Two Rivers Dental.  A leak was found, and repair had been confirmed by city personnel.  After discussion, motion was made by Friend, seconded by Miller, to adjust the bill back to the previous month’s use.  Voting yea, Akins, Friend, Miller and McClure.  No nays.

 

It was reported that Fish & Game officials would be in town the next few days, treating the remaining deer for the louse infection.

 

Application for a catering permit from Mac’s Bar, for the sale of alcohol by the drink, beer and wine at the Best Western 4-11:00pm on 4/21/12, during the Jet Boat Race Awards Banquet was submitted, along with the $20 catering fee.  After discussion, motion was made by Miller, seconded by McClure, to approve the catering permit as requested.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motions carried, no nays.

 

The Council authorized email notifications from Digline, rather than FAXed notices.  The Riggins utilities account will be used.

 

It was reported that the Clerk’s computer used for internet related business had shut down.  John Sangster will attempt to repair, but if not easily repairable, motion was made by Friend, seconded by McClure, to purchase a new one.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

Mayor Crump reported that the Salmon River cleanup day was scheduled for Saturday, April 14th.  All volunteers are requested to meet at the Park at 10:00 am.

 

At this time, 10:25pm, motion was made by Friend, seconded by McClure, to go into executive session to discuss a personnel matter, as per IC 67-2345B.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

At 11:15pm, motion was made by Friend, seconded by McClure, to close the executive session and resume with regular business.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

After discussion, the Council agreed to the proposals made by the Public Works Director and Clerk for their retirements and transition period.  PWD Amell reported that our sewer treatment plant required an operator with a Class II certification, and may move up to a Class III upon its renovation re-evaluation.  Since he desires to retire, he suggested that effective July 1st, his hours be reduced to 25-30 per week.  This will allow  (1) his Class II Operators license and certification to remain on file with the City, (2) allow his oversight of the plant operations, (3) continue training with the PWD Apprentices until they can obtain their certifications, and (4) reduce the City’s payroll costs.   The Clerk reported that she, too, desired to retire and suggested that the Council seek her replacement, to be hired the latter part of May.  This would allow her to train full time with that individual until July 1st, when she requested that her workweek be reduced to 15 hours per week until January 2013.  At that time, she would retire completely.  Working the reduced hours for the extended period of time would provide oversight for the new Clerk, and training for the budget, yearend closeout, the audit and its preparation and yearend closeout, most of which is done only once a year.  The Clerk reported that the reduced number of hours would reduce payroll costs by the elimination of PERSI, paid holidays and leave accrual.

The Council indicated that they agreed that the transition period was needed for both positions, and after discussion, motion was made by Friend, seconded by McClure, to accept the proposals from the PWD and City Clerk-Treasurer, and to advertise the open City Clerk-Treasurer position in the Free Press and Current, with applicant interviews scheduled for May 7th.  Voting yea, Akins, Friend, Miller and McClure.  No nays.

 

There being no further business, the meeting was adjourned.

 

 

 

__________________________________       _______________________________

                                                Mayor                                                              Clerk

 

 

05-07-12

City Hall

2:00pm

 

A special meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Friend, Miller and McClure. 

 

The purpose of the special meeting was to discuss personnel matters and interview applicants for the City Clerk-Treasurer position.

 

At 2:05pm, motion was made by Friend, seconded by McClure, to enter into executive session for a personnel matter, as provided in IC 67-2345B.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

At 5:30pm, motion was made by Friend, seconded by McClure, to close the executive session and resume with regular meeting.  Voting yea, Akins, Friend, Miller and McClure.  No nays.

 

Seven applications for the City Clerk-Treasurer position were received and Debbie Baker, Nikki Jones, Heidy Mead, Kim Hackler, Brenda Tilley, Kim Friend, and Vicki Woodley had been interviewed.  Council members, with the exception of Councilor Friend, were given evaluation forms to complete for each applicant, and a meeting will be held later in the week to compile and review the evaluations.  Councilor Friend requested that she be excused from the evaluation and selection process, to prevent any conflict of interest issues.  The Mayor and Council members agreed.

 

There being no further business, the special meeting was adjourned.

 

 

 

__________________________________        _______________________________

                                    Mayor                                                              Clerk

 

 

 

05-10-12

City Hall

9:00am

 

A special meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Miller, Friend and McClure. 

 

The purpose of the special meeting was to review the results of the evaluation of the City Clerk applications, make the selection, and discuss the appointment, salary and effective date.

 

At 9:05 am, motion was made by Friend, seconded by McClure, to enter into executive session to discuss a personnel matter.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

At 9:40 am, motion was made by McClure, seconded by Akins, to close the executive session and resume regular business.  Voting yea, Akins, Friend, Miller and McClure.  No nays, motion carried.

 

After review of the evaluation process and results, Brenda Tilley was selected as the top ranking candidate, with Kim Hackler and Kim Friend completing the top three candidates.  After discussion, motion was made by Miller, seconded by McClure, to offer the position to Brenda Tilley, full time 40 hours per week, effective May 21, 2012, at a rate of $10.00 per hour during her training period - until July 1st, then raising the pay to $12.00 per hour.  Additional pay increases for obtaining State certification will be considered.  This would allow her to be involved in the budget process, as well as a city audit, which is scheduled the week beginning May 21st.  Voting yea, Akins, Friend, Miller and McClure.  No nays.  It was noted that Councilor Friend had no input in the evaluation or selection process, at her own request, to prevent any conflict of interest issues.

 

There being no further business, the special meeting was adjourned.

 

 

 

 

_______________________________               _____________________________

                                    Mayor                                                              Clerk