04-11-11

City Hall

7:00pm

 

 

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Barnard, Friend and McClure.  Guests present included Rick and Maggie Hopkins, Sara Espeland, and Charlie Amell.

 

 

The minutes of the previous meeting were presented.  Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes accepted. 

 

The financial statement was read detailing $24,187.03 bills paid after the March meeting, bringing the total March disbursements to $56,069.02.  Bills in the amount of $36,032.04 were then presented for payment.  The Council questioned the billing for unemployment being paid for part time employees who are still working.  Sara Espeland, from the Dept of Employment explained that employees are eligible for unemployment benefits if they are underemployed and only working part time.  She explained employment status versus contract workers, and suggested that the Dept of Employment office in Grangeville be contacted for more information.  After review of the bills for payment, motion was made by Barnard, seconded by McClure, to approve the financial report and allow the bills.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.  A copy of the financial report is attached and hereby made a part of this record. 

 

REP’s invoice for the final work completed on the White Water Park Design was discussed.  They requested that unused funds from the “Bid Documents” contract line item be transferred to the “Additional Items” and “Meetings” to cover the cost overruns for those items.  They explained the additional costs to be those of the extra pre-application meeting and their time spent in addressing questions about the 404 Joint Permit Application.  After discussion, motion was made by Barnard, seconded by Akins, to transfer the funds from the line item “Bid Documents” to cover the cost overruns in the “Additional Items” and “Meetings”.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried. 

 

Rick and Maggie Hopkins visited with the Council requesting a refund of water, sewer and garbage charges made to their property.  They purchased the property in 2007, and in February 2010, reviewed the commercial assessment of their property.  The utility rates being charged were for commercial use that was no longer being conducted on the property, indicating that there was only a single residence being used as a vacation rental, one RV hookup, and an unused sewer connection. Because the City had not been notified of the commercial use change, the utility assessment for an office that previously operated on the property, had continued on the bill.  Hopkins indicated that they were not aware of the commercial assessment until February 2010.  At that time, the utility billing was corrected to reflect the current use, but Hopkins requested that the Council consider refund of the excess water, sewer and garbage paid from 2007 until February 2010, which totaled $2264.67.  The Clerk reported that $1095.63 of that amount was garbage charges, and had been paid to the garbage company, a portion of which was paid to the former contractor, Walco.  After discussion, the Council agreed to take the request under consideration, and would have to contact LakeShore about any refund of garbage overpayment. 

 

Sara Espeland, from the Dept of Employment and the Case Manager of the Workforce Investment Act (WIA) visited with the Council.  The WAI is a State employment program assisting adults and dislocated workers.  There are several programs available to cities, the 250 hour internship and the 500 hour work experience program.  The City is currently the sponsor for one intern working at the sewer plant, but she reported that there are funds for additional workers who are low income, Idaho residents and underemployed. She indicated that there were also programs to financially assist workers who are attending school.  She recommended that the Employment office be contacted for further information, if the Council, or anyone was interested in the program.

 

There was no police report, or CCC report, or EMS report presented.

 

Mayor Crump visited with the Council about the Sewer Renovation Bond.  He reported that the City had applied for the 35% refund of BAB Bond interest, which will be approximately $14,000.  Also that the sewer bond payment or $68,497, will be automatically withdrawn from the City’s account each May 14th.    He urged the Council to consider paying the bond off in twenty years, rather than the thirty-year term, to save the interest payments and to take advantage of the URA assistance.

 

The White Water Park was discussed, and Mayor Crump reported that U of I will make their park presentation on Monday, May 2nd.   He urged the Council to attend.

 

The EECBG Well Pump Replacement project was discussed.  Challenger’s payment invoice #1 in the amount of $29,592.50 was presented for payment, along with a letter from JUB recommending payment.  After discussion, motion was made by Barnard, seconded by Akins, to approve the payment request and submit it for grant reimbursement.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried. The following Challenger Change Order requests were presented:  Change Order #3, $5040 to clean the Well #1 casing and Change Order #5, $1980 to camera the well after cleaning.  After discussion, motion was made by Barnard, seconded by Akins, to approved Change Orders #3 $5040 and #5 $1980, as presented.  Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.  After discussion, motion was made by Barnard, seconded by McClure, to use the $1000 Pump Replacement Reserve and $6,000 from the Water Hookup Reserve to fund the Change Orders.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.

 

Mayor Crump reported on the recent town deer meeting.  The meeting was well attended and the majority present indicated that they would like to see the deer numbers reduced and treated for the louse infestation.    F&G officials expressed concern about the louse also, but that they indicated that they could not treat the numbers of deer currently in town.  If the numbers could be reduced substantially, they may be able to treat the remaining town deer.  They suggested (1) A City ordinance prohibiting intentional feeding of deer; (2) A city-sponsored deer hunt with agents of the City shooting the deer and donating the meat to local families, and (3) A F&G sponsored depredation hunt on the land adjacent to the city limits.  After discussion, the Council agreed that they would favor the F&G hunt on adjacent land rather than a City sponsored hunt.  It was agreed that a deer count was needed to provide the F&G a better number of the deer involved, and that the Council would like to see a commitment from the F&G to treat the remaining deer, if the numbers are reduced.  It was reported that information was needed about deer resistant plants and shrubs, and the Council agreed to consider a proclamation to discourage deer feeding at the special meeting scheduled later in the month.

 

Charlie Amell reported that he had purchased a leaf blower for $30 at the local auction, and a $200 builders level.  The Council agreed to reimburse him for those purchases.

 

The Idaho County Title $1822 bill for riverbank title search will be addressed the next budget cycle.  The Water and Sewer Ordinance revisions will also be considered along with the new budget, in order to conduct the public hearings necessary for the new fees and interest charges being considered.

 

Mayor Crump reminded the Clerk and Council that the proposed Water and Sewer Ordinances should be reviewed, with any proposed interest charges, new fees, etc., considered in the upcoming budget. 

 

Several items concerning the old Mill Bridge were brought up.  Idaho County Sheriff’s Office needs keys to the ballards for emergency use.  It was suggested that keys be signed out to them.  Also “No Parking” signs were needed on the west side, to keep the turn-around and private drives open.  The Council agreed to mark and sign the “No Parking” area before Rodeo Weekend.  Mayor Crump also suggesed signs indicating “No Grey Water” in the newly installed storm drains on the east side of the bridge.  The Council agreed.

 

The following budget schedule was tentatively set:

            May 9th – Regular meeting to hear contractors, department head needs

            May 10th – Special meeting to set preliminary rates, fees, projects, etc.

            June 21st – Special meeting to review proposals, adopt tentative budget

            July 11th – Regular meeting to hold public hearing

Mayor Crump will check his schedule, and the budget meeting dates will be discussed again at the special meeting scheduled later in the month.

 

The Council was reminded of the U of I presentation scheduled for Monday, May2nd, where students will present their ideas for the park proposed along the River Park development.

 

The Council revisited Hopkins request for a refund of overpaid fees.  It was agreed that LakeShore should be contacted to see if they would consider any refund of fees, and the matter will be revisited again at the special meeting scheduled later in the month.

 

The waiver of Ordinance #153 was discussed.  Since there was no one present to request the waiver, the business owners will be contacted to attend the special meeting scheduled later in the month.

 

A special meeting of the Council was scheduled for Thursday, April 14th at 9:00am to address waiver of Ordinance #153, River Rock’s catering permit for the Jet Boat Race BBQ, Hopkins utility refund request, town deer feeding prohibition, the budget schedule, and any other unfinished city business included in the agenda. 

 

There being no further business, the meeting was adjourned.

 

 

 

________________________________        _______________________________

                                    Mayor                                                              Clerk

 

 

 

4-14-11

City Hall

9:00am

 

A special meeting of the Riggins City Council was called to order by Mayor Crump.  Guests present included Ray Sterger.

 

The purpose of the special meeting was:

(1)   River Rock catering permit application

(2)   Waiver of Irdinance #153

(3)   Jet Boat Race/Rodeo weekend events

(4)   Park Use applications

(5)   Ambulance fee waiver request

(6)   2012 Budget schedule

(7)   Hopkins utility fee refund request

(8)   Letter of Support – Farmers Market

(9)   Proclamation – Deer Feeding prohibition

 

Ray Sterger met with the Council, requesting waiver of Ordinance #153 for the Jet Boat Race and Rodeo weekends.  After discussion, Resolution #11-1 was read, waiving Ordinance #153 for the following periods:

            Jet Boat Race Weekend – 5:00pm Friday April 15 thru 6:00pm Sunday April 17

            Rodeo Weekend             - 5:00pm Friday May 6 thru 6:00pm Sunday May 8

            Big Water Blow Out       - 5:00pm Friday June 3 thru 10:00am Sunday June5

            Hot Summer Nights       - 5:00pm Friday July 21 thru 10:00am Sunday July 24

Motion was made by McClure, seconded by Akins, to pass and approve waiver of Ordinance #153 for the periods stated above, with the understanding that if any concerns or issues arise with the weekend events, the Council will reconsider the approval of the remaining periods.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.

 

River Rock is requesting an ABL catering permit for the Jet Boat Race BBQ, Friday April 15th, at the Salmons Rapids Lodge, 2:00pm-10:00pm, for the sale of beer and wine.

After discussion, motion was made by McClure, seconded by Akins, to approve the catering permit as requested.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.

 

Three park use applications were read:  Billie Jo Virgin wedding reception,  May 13th, Clay family reunion, June 25th, and Kendle Bowler church youth conference, August 5th.  All have no alcohol planned.  Motion was made by Friend, seconded by McClure, to approve the applications.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.  After discussion, motion was made by McClure, seconded by Friend, to allow the Clerk to schedule and approve all park use applications with no alcohol planned, and for those permits planning alcohol service, to obtain Council approval, either by a polling of the Council members by phone or scheduling a special meeting if time does not allow City Council approval at a regular meeting.  Voting yea, Akins, Barnard, Friend and McClure.  No nays.

 

Marissa Mendez has requested a waiver of the ambulance fees for a non-transport run on 2/22/11.  She was involved in an accident, unhurt, and did not request the ambulance service that was dispatched by Idaho County Sheriff’s Office.  After discussion, motion was made by Akins, seconded by Barnard, to waive the fee if her auto insurance does not pay, but to suggest a donation for $45 to cover the expense of the EMT response.  Voting yea, Akins, Barnard, Friend and McClure.  No nays. 

 

The following 2012 Budget Schedule was set:

    May 9, 2011  – Regular meeting to hear contractors, department head needs

    May 10, 2011, 2:00pm – Special meeting to set preliminary rates, fees, projects, etc.

    June 21, 2011, 3:00pm – Special meeting to review proposals, adopt tentative budget

    July 11, 2011, 6:45pm – Regular meeting to hold public hearing on budget, fees, etc.

Idaho County Auditor will be notified of the public hearing date, as required by law.

 

The Council discussed Rick and Maggie Hopkin’s request for refund of overpaid city utility services made at the regular meeting.  Hopkins overpaid the water, sewer and garbage services from 2007 until February 2010, which totaled $2264.67, due to an incorrect commercial assessment.  They explained that, until a commercial assessment of their property was made in February 2010, they did not realize exactly what they were being charged for. They indicated that they had never used the property for office space (as it was prior to their purchase) and until they were made aware of the commercial use still assessed to the property, thought that the regular utility charges in Riggins were just very high.  They indicated that they were non-resident land-owners and had not questioned the charges or notified the City of any changes to the property use.  After discussion, the Council agreed that it was an unfortunate situation, but that full refund of the $2264.67 was impossible, because a major portion of the fees paid was garbage charges, which had already been remitted to the garbage contractors.  It was pointed out also, that the charges prior to January 2008 were paid to Walco, with no possibility of recovery.  After discussion, motion was made by Barnard, seconded by Akins, to refund $500 of the city water and sewer fees to Hopkins as a credit on their current utility bill, and to contact LakeShore about a possible credit for the garbage fees paid.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.

 

It was also noted that provisions should be added in the new water and sewer ordinance proposals, about the refund of fees.  The Council agreed that the ordinance should include a provision restricting the refunding of fees to those fees incurred in the current fiscal year only, not refunding any fees paid during previous fiscal years.

 

A letter of support for the Idaho Community Foundation grant for the Farmers Market was discussed.  Motion was made by Friend, seconded by Akins, to send a letter of support for their grant application, as requested.  Voting yea, Akins, Barnard, Friend and McClure.  No nays, motion carried.

 

Since IDF&G have recommended that the City prohibit intentional feeding of deer in town, the Council considered issuing a proclamation to discourage that activity.  After discussion, it was agreed that a City Resolution should be passed.  Motion was made by Akins, seconded by McClure, to pass a City Resolution to prohibit the intentional feeding of deer within the city limits.  Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. The resolution will be prepared for the next meeting, and the information provided in the City Newsletter and Current.

 

The following items were requested to be added to the May agenda:

(1)   Inventory of all city equipment

(2)   Holes on McArthur Street, need to be filled

(3)   Discussion of street paving

 

There being no further business, the special meeting was adjourned.

 

 

 

_________________________________      _______________________________

                                    Mayor                                                              Clerk

 

 

 

 

 

 

 

 

 

.