The regular meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Barnard, Friend, and McClure. Guests present included Michelle Simpson, Linnea (Beetle) Sohrkoff, Jean Welch, Bill Bieren, Sheryl Yurick, Jim and Margaret Medley, Sam and Jerry Cloninger, Dave Tucker, Cliff Mead, Duane Lambrum, Susan Long, Jonny Wilson, and Doug Giddings.
The minutes of the previous meeting were presented. The Council was individually polled and all confirmed they had read the minutes. There were no corrections or additions offered to the minutes, and they were approved as presented.
The financial statement was read detailing $20,565.71 bills paid after the March meeting, bringing the total March disbursements to $67,530.16. Bills in the amount of $33,461.84 were then presented for payment. After review, motion was made by Barnard, seconded by Friend, to approve the statement and allow the bills. Voting yea, Anderson, Barnard, Friend and McClure. No nays. A copy of the financial statement is attached and hereby made a part of this record.
At this time the public hearing was held for the consideration of Ordinance #186, which amended Ordinance #174, clarifying the definition of “Caterer” and “Prepared Food”. The ordinance was read, and Mayor Crump explained that the ordinance was to clarify the term “Caterer” to include businesses, such as deli’s, bakeries, convenience stores and coffee shops, that were preparing food for consumption in the same manner as cafes and catering services, but were not actually titled as a café, bar or catering service. It was intended to provide administration of the law fairly and equally to all businesses preparing and offering prepared food for sale. There was a sizeable group in attendance with no public input or comment offered on the ordinance proposal.
Jerry and Sam Cloninger visited with the Council, leaving an updated development plan for their property, in which the 10,000 sqft store was not changed, but the number of residential lots was reduced from seven to four. They explained that, since a turnaround is required on a dead end street, they had eliminated the need for a separate street by reducing the number of lots planned, with each one now having access from the parking area located behind the store. The revised plan was left for the Council’s review, and Cloningers will meet with the Council and JUB Engineers at a later date to discuss them further. Mayor Crump indicated that he and the Council were very supportive of their plans and the new store, and would do what they could to make it possible.
Dave Tucker, of Tucker Construction, met the Council about their proposal to build a 12 Plex apartment building where the Riggins Hardware Store now stands. They planned 12 units, all with two bedrooms and one bath. He indicated that they would need to upgrade to a 1 ½” water connection and would use the one sewer EU from the present building, and requested 11 additional EU’s for the sewer hookup. Tucker reported that their plumber indicated that all 12 units could be served by a 4” hookup. Mayor Crump explained the current problem with the sewer plant, which is restricting the approval of that number of sewer hookups. He indicated that the housing was very much needed in the community, and the City would support his plans also, but advised Tucker that the development plans would have to be submitted to JUB Engineers for their review. He invited them to attend a meeting with the Council and JUB also, if one is scheduled in early May. Charlie Amell indicated that he would also check with DEQ on the water and sewer requirements.
Michelle Simpson requested that the City garbage cans be used for trash and recycling over Jet Boat Race and Rodeo weekends, and representing the business community, requested that Ordinance #53 be waived for both weekends, from 5:00pm Fridays until 6:00pm on Sundays. Upon that request, after discussion, City of Riggins Resolution #08-02 was read, waiving Ordinance #53 from 5:00pm Friday until 6:00pm Sunday, in the designated areas for both Jet Boat Race and Rodeo weekends. After discussion, motion was made by Barnard, seconded by McClure, to pass and approve Resolution #08-02. Voting yea, Anderson, Barnard, Friend and McClure. No nays. A copy of Resolution #08-02 is attached and hereby made a part of this record.
Mayor Crump reported that Tim Heath had offered his assistance in repairing the clarifier. Heath had replaced the bearing once while employed with the City. Charlie Amell reported that the clarifier must be bypassed in order to complete the repairs, and the City had no authority to use the overflow pit. Amell will contact Heath, and reported the Geo-Tubes are helping. The solids are being removed, and Amell thinks the tubes will be more effective when solids level are more normal and the proper amount of polimer is used. He indicated that it will just take a little time to work out the system.
Amell reported that water will be turned into the irrigation ditch next week, if the weather warms. If the weather remains cool, the water will be turned into the ditch after rodeo weekend.
Jonny Wilson reported on the following CCC projects:
(1) CRATE – The committee is still assisting the Idaho County Solid Waste Committee and working with LakeShore to try to get a temporary station. They will be meeting Thursday about making recycle cans available over Jet Boat and Rodeo weekends.
(2) Farmers Market – Opens May 1st with a Craft Fair at the Confluence
(3) Economic Development Team – This effort is web based, and working with the Chamber of Commerce
(4) Gun Club – They are still seeking a location and are looking at Aaron Wilson’s property near Pollock.
(5) CAB’s – The ITD grant for a new vehicle had been submitted, as presented and informally approved at the March meeting. However, since the grant was written listing the City as a co-sponsor, Wilson requested a formal approving vote from the City Council. After discussion and in consideration that the action was informally approved as presented in March, motion was made by Barnard, seconded by McClure, to formally approve the ITD grant requesting funds for a new handicap van, with the City named as co-sponsor, retroactive to the date of grant submission. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
(6) Light-the-Courts – Wilson reported that the outdoor basketball courts at the elementary school are used heavily by the community and they would like to renovate them with lighting, replace the backboards and repaint the court lines. They are talking to the school board about the project, which is estimated to cost $1100. They have $200 donated to the cause, and hope to complete the project by the end of the school year. After discussion, motion was made by Anderson, seconded by Friend, to donate $200 to assist with the ‘Light-the-Courts” project. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
(7) 4th of July Celebration – They are planning a community party at the park with the “Rocking Hippee” band from Boise, games, food, etc. Since there will be no fireworks, Wilson requested the balance of the fireworks fund, which is $267, be donated to the CCC’s to help fund the celebration. After discussion, motion was made by Barnard, seconded by McClure, to donate the balance of the fireworks fund to the CCC’s for their July 4th celebration. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
(8) Wilson reported that the CCCs were working on their legal 501C3 status, with a quote of $500-$1200 from Kirk McGregor to prepare the documents.
At this time Idaho County Deputy Doug Giddings gave the following police report for March: There were 70 calls for the office, 26 of those being in-City, with 16 citations issued by the office, of which 8 were in the City. He reported that most of those citations were speeding. Mayor Crump commended the Sheriff’s Office on their work during the Jet Boat Race and Rodeo weekends last year. He indicated his appreciation for their low key approach, and hoped that this year would be the same.
It was reported that, due to its unsafe condition, the school’s surplus play equipment was disposed of, so relocating it was no longer an option.
It was reported that Ace Barton had requested that the City consider sponsoring the community Food Bank, if the program was dropped by Idaho County. He would continue to administer the program, but needed an official sponsor to receive government funding, etc. He was also concerned about liability issues for himself and other Food Bank volunteers. The Clerk reported she had checked with Northwest Insurance, and the addition of this activity would be covered under the City’s present policy, with no additional premium expected. After discussion, motion was made by McClure, seconded by Anderson, to act as the Food Bank sponsor, if the program is dropped by Idaho County and Ace Barton thinks it is necessary. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Larry Barnard’s City Beautification program was discussed. The Chamber of Commerce had been contacted, and had not offered to take on the project. It was suggested that the CCC’s be contacted, and Susan Long agreed to bring it up with the CCC Board.
At this time, replacing the City Hall chairs was discussed. Two of the chairs are broken and it was suggested that all six be replaced. The Clerk reported that the present chairs cost $150 each in 2000, so replacing them would be a $900+ purchase. It was suggested that chairs may be available for as little as $70, and after discussion, it was agreed that further research would be done.
Councilor Anderson presented the information on the Speed Indicator sign. The sign cost is $5852, that information will be considered in the upcoming budget, also current funding will be reviewed to see if the purchase would be possible this year.
Charlie Amell reported that the Chamber’s Christmas street lights and parade signs are being stored at the sewer plant and wellhouse, and need to be moved, due to the upcoming construction and maintenance issues. He indicated that there was room for a storage building to be located at the sewer plant, near the Dive Team building, if the Chamber would like to build one there. The Chamber will be contacted and Councilor Friend thought there may be room at the Storage Unit #12, which is shared by the Chamber and Dive Team.
At this time the meeting with JUB Engineers was discussed. The Clerk was requested to set up the meeting in May with JUB, and invite Cloningers and Dave Tucker to the meeting, also, to discuss their development projects.
The Council reviewed the garbage contract, as amended by Lake Shore. After review of the changes, motion was made by Anderson, seconded by McClure, to approve the contract as amended, and authorize the Mayor’s signature on the document. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
At this time Ordinance #186, which amends the Resort Tax Ordinance was read:
AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, AMENDING THE LOCAL OPTION TAX ORDINANCE #174, SECTION 2. DEFINITIONS; PROVIDING FOR A REPEALER CLAUSE AND PROVIDING FOR AN EFFECTIVE DATE.
There was no public input or comment received during the public hearing held concerning the proposed ordinance. Motion was made by Barnard, seconded by Friend, to suspend with the rules requiring reading of the ordinance on three separate days. Voting yea, Anderson, Barnard, Friend and McClure. No nays. Motion was then made by Friend, seconded by McClure, to pass and approve Ordinance #186 under suspension of the rules. Voting yea, Anderson, Barnard, Friend and McClure. No nays. It was suggested that Riggins One Stop, Crump Chevron, T&J’s Espresso and Cloningers be written a letter explaining the amendment and definition of caterer and prepared foods to include their businesses and sandwiches, desserts, salads, hot foods, baked foods, etc.
The subject of the Cable TV franchise was brought up. The franchise agreement will be reviewed in regards to City approval of rates increase, etc., with information presented at the next meeting.
It was reported that more picture frames and matting were needed for the Riggins Old Time Gallery, which honors community residents over 80 years old. Previously Earl Brockman has done the photography and framing, with the City helping with the estimated $20 cost of frames and matting. After discussion, motion was made by Anderson, seconded by Barnard, to allocate $250 towards the project, reimbursing Earl Brockman, as needed, as pictures are prepared. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The 2009 budget schedule was reviewed. Since the Mayor may be out of town later in the summer, the schedule was moved up to the following:
May 12th, Regular City Council Meeting – Meet with Contractors, Department Heads to take their upcoming budget requests
May 15th, 3:00pm - Special Budget Workshop Meeting to tentatively set contract rates, salaries, fees, tax rates, special projects, equipment needs, etc., for the year.
June 4th, 5:00pm - Special Meeting to review proposed budget, makes changes if necessary and approve tentative budget, and set public hearing.
June 23, 5:00pm - Special Meeting to hold public hearing on budget, fee increases, etc and to pass Appropriation Ordinance.
Councilor Friend reported that the trailer has been removed from the City’s sewer easement on the Rivervillage property. It was suggested that a letter be written to Folwells thanking them for the removal and advising them that the area must remain clear of future encroachment, to allow the City’s access to the lift station.
Councilor McClure reported that she had been in contact with a nursery in the Boise valley that will deliver trees to our area. The information was given to Charlie, and he will call them with the order.
Charlie Amell gave the following report:
(1) Before the meeting with JUB about pending connections for Cloningers and Dave Tucker, he indicated that an updated list of approved, unused sewer connections be prepared and reviewed with JUB. They need to be aware of how many hookups the City has approved since the 2005 capacity.
(2) He also reported that a ¾” water line is used at the plant for rag cleaning, which adds an estimated 10,000 gallons of influent per day to the plant. When JUB and the Council are reviewing the capacity remaining, they must take this into consideration, as well as to leave adequate space for high tourist use in the reserve capacity.
(3) He indicated that, with repairs to the aeration system, the plant capacity may be expanded.
(4) Amell also indicated that if Cloningers intend to culvert the irrigation ditch, they must check the grade, to keep the culvert from filling with sand.
(5) Charlie advised the Council that they may have to consider a permanent sewer hookup moratorium. DEQ requires that if the City violates their permit by excessive flow or otherwise, in addition to EPA fines, the City would be required to build the plant to correct the violations at the City’s cost. (Those costs are estimated to be over $2M in addition to the $1.8M project now in progress.) By placing a moratorium on hookups, the discharge permit would not be exceeded, and costs to rebuild the plant to increase capacity would be the responsibility of developers desiring the connections, rather than the City’s.
(6) He repeated his request to gather a list of approved, unused connections for JUB’s review. Also, a list of pending applications, such as Cloningers, Tucker, and possibly Cereghino.
(7) Charlie had attended DEQ class, and found that grant funds may be available for water system studies. He advised that the City needs to have a water study done, at least a hydrologist to evaluate the wells, recharge time, depth of water, etc. After discussion, Charlie agreed to research the grants and locate the application.
(8) Charlie advised the Council that the buildup of solids in the system had not just been discovered by JUB’s engineering report. He had been working on it since 2005, researching ways to try to correct the problem. It was written up in the report as a result of the information he provided to the engineering firm. Mayor Crump and the Council acknowledged Charlie’s excellent work at the plant, and expressed their appreciation to him. It was suggested that information about the plant and Charlie’s expertise in its operation be written in the newsletter.
(9) Amell reported that the new SkidSteer was great equipment and working out well. He indicated that there may be LTAC may have grant funds available to assist with the purchase of a sweeper attachment.
Councilor Anderson reported that several Fire Department projects were completed for the snuffer truck, and Dave Tucker had finished the Emergency Service Building shelves.
Since there was no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Barnard, Friend and McClure. Charlie Amell was also present.
The purpose of the meeting was to consider a proposed resolution to clarify Ordinance #186 and to consider Cloningers request for sewer hookups.
The Clerk requested that the Council consider a formal resolution to establish city policy concerning which foods offered by businesses other than cafes and bars would be taxable. A formal written policy, created and approved by the Council, will provide the standards and rule which the Clerk’s office can apply to every business, making the law just and fair for everyone. A proposed draft of the resolution was reviewed, and the Council indicated the policy for items listed. After review, motion was made by Barnard, seconded by McClure, to pass and approve Resolution #08-03, as revised by the Council, to clarify Ordinance #186, and establish city policy concerning Resort Tax on various items of food. Voting yea, Anderson, Barnard, Friend and McClure. A copy of the resolution will be sent to the businesses affected by Ordinance #186, Riggins One Stop, T&J’s Espresso, Crump Chevron and Cloningers Family Foods. A copy of the resolution is also attached and hereby made a part of this record.
The subject of Cloninger’s sewer hookup was brought up. Mayor Crump reported that he felt is was very important to the community to have the new store on-line. Since Cloningers indicated that they would like to sell the four residential lots to provide financing for the new store, Mayor suggested to the Council that maybe the City should consider granting a variance from the mandatory sewer hookup, and allow Cloningers to install septic systems for those lots. This idea had met with some reservation, because of the precedence it would set. The Clerk suggested that maybe Cloningers could pay the hookup fees, install the sewer lines and stub out to the properties. Then, if the houses were ready to hook into the system before the sewer plant repairs were complete and the system capable of handling the extra flow, that only then they be allowed to install individual septic systems.
Charlie Amell indicated that there may be problems with septic systems in the small area because of the potable waterlines and the irrigation ditch located there. He wondered if there would be room for drain fields. Councilor Friend also expressed concerns about the precedence it would set, considering Dave Tucker’s request for 11 new hookups.
Mayor Crump reported that he had questions about the capacity study, in that JUB used the national average of flow per household, rather than city statistics. He indicated that according to Charlie’s statistics, Riggins does not use as much as the national average.
Charlie suggested that the decision should be postponed until we know if funding is received to determine the construction timeline. Also JUB should consider the actual flow now, and the approved unused hookups, as well as the flow generated by the sewer plant itself. He also reminded the Council that some capacity should be reserved for the water used in the plant and the fluctuation from the tourist use.
After further discussion, it was suggested that Cloningers be allowed to use the three EUs approved for that property and hookup three residential lots to the system. The fourth residential hookup could be approved when the plant renovation is complete. After discussion, motion was made by Anderson, seconded by Barnard, to allow the three approved EU’s to be used by the proposed subdivision, with the fourth connection made after Council approval. Voting yea, Anderson, Barnard, Friend and McClure. No nays. The Clerk was requested to contact Cloningers about this decision, and to explain the subdivision process.
A meeting with JUB to further discuss their development plans will be scheduled after the rodeo, during the week May 5-9.
There being no further business, the special meeting was adjourned.