RIGGINS CITY COUNCIL

March 9, 2016 – 6:30 p.m.

City Hall

 

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Miller, Akins and Wilson.  Councilor Friend participated via telephone for a portion of the meeting.

 

Guests:  Karen Akins, Boden Akins, Everly Akins, Julie Hofflander, Ron and Margaret Bowman

Staff: John Pottenger, Ross Campbell, Jeff Joyce, Susan Hollenbeak

FEBRUARY REGULAR MEETING MINUTES:  February regular meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Akins to accept the minutes as presented; seconded by Miller; voting yea, Akins, Wilson and Miller; no nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $6,586.05 paid after the February meeting, bringing the total February disbursements to $50,623.41.  Bills in the amount of $20,263.97 were then presented for payment.  Motion was made by Wilson to approve the financial report and allow the bills; seconded by Akins. Voting yea, Wilson, Miller, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

COLOR THE CANYON 5K:  Karen Akins and Julie Hofflander shared information on the Salmon River PTO sponsored event with the Council; will be held Saturday, April 23rd with registration at the Elementary School beginning at 8:30 a.m.; race will start at 10 a.m.  Entry fee is $20 for adults and $10 for youth and includes a shirt and color dust; registrations after March 26th increase $5 and the shirt and color dust may not be available.  The school district will get an additional insured certificate for the City of Riggins.  Race route begins at the Elementary School heading south to Ace’s Place towards the High School, then around on Hill Road to Blevins Agency turning north to the Cemetery then back to the Elementary School.  Motion was made by Wilson to approve the event; seconded by Miller.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

BOWMAN – WATER & SEWER CONNECTIONS:  Ron and Margaret Bowman addressed the Council regarding unused water and sewer connections on their property at 721 North Dalton; this lot has no need for connections with no plans for the future.  Currently, the Bowman’s are paying the minimum on Water and Sewer, and do have access to the Irrigation Ditch.  The Bowman’s requested to convert the account to the unconnected rate of $5.00 per month on both water and sewer.  Clerk pointed out that water usage has been significant during the summer months as well as January and February of this year.  Ross indicated the water will be turned off tomorrow and the meter will be pulled with the Council’s approval.  Motion was made by Akins to approve the Unused Water and Sewer Connection fee of $5 per month; seconded by Miller.  Voting yea, Miller, Wilson, and Akins.  No nays; motion carried.

CITY DEPARTMENT REPORTS

WASTEWATER - John Pottenger

a)    DMR’s in good range

b)    Jason has indicated Civil Dynamics will begin work on the EPA response next week.

c)    Discussed the increased amount of grease coming into the plant; causing some issues; described how the grease congeals in the pipes when cold, then once it warms up the grease releases into the system.  Have ordered a probiotic scrubber liquid which goes into lift stations as a pre-treatment to reduce FOG issues.  Also, the drying beds are not working due to grease issues; geo-tubes are being used currently.

d)    John requested vacation from March 17-28.  Ross will be on vacation also March 16-18; Jason will be covering the treatment plant these three days.

e)    John will be taking the Wastewater II exam on March 16th in Lewiston.

f)     Discussed request from Clyde Hirst with the Salmon River Chamber of Commerce to get approximately 12 cinder blocks from the City to improve the steps at the Visitor Center.  Motion was made by Wilson to declare 12 cinder blocks surplus and to donate to the Chamber of Commerce; seconded by Akins.  Voting yea, Akins, Wilson, and Miller.  No nays; motion carried. 

FIRE DEPARTMENT – Jeff Joyce:

¥  The custom turnout for Areona was presented to her at the hospital in Boise; seven firefighters from the Boise Fire Department participated in the presentation.

¥  The Firemans Ball and Auction in February resulted in $1,425 for each department (City of Riggins, City of Grangeville, Salmon River Rural, and City of White Bird). 

¥  There are five potential volunteers interested in joining.

¥  The Clearwater Fire Academy will be held in Orofino the weekend of March 18th; Jeff and Dustin Lewis are scheduled to attend. 

¥  Jeff will order five new sets of turnouts.

¥  There will be an Extrication Training in New Meadows in May; Riggins has been given first choice to attend; there is a minimal cost.  Councilor Wilson indicated he would like to attend the training.

¥  Jeff has been in contact with the Manning Crevice Bridge project foreman who indicated there will be a meeting scheduled in the near future for EMS and Fire personnel.

¥  Discussed burning the upper field at the high school during Spring Break.

¥  Ty Medley’s shop class at the high school is fabricating the wench for installation on the Extrication Vehicle.

WATER/STREET/PARK – Ross Campbell (written report):

1)    Ross and John attended a workshop sponsored by the DEQ on the Revised Total Coliform Rule which goes into effect April 1, 2016.  The revised rule requires updating and revising of testing sites, and changes monitoring requirements for small systems.

2)    The Idaho Bureau of Occupational Licensing audited the wastewater CEU requirements for both John and Ross; audit results were acceptable.

3)    The Lead and Copper Sampling report is due August 1st.

4)    Discussed concerns with rock cut area of the ditch where there are significant cracks that appear to be growing in the rock face making for hazardous conditions and the risk of a rock fall filling the ditch; one solution is the installation of culvert/buried pipe in the area; will discuss further during budget discussions.

5)    There are several areas that need repairs to the ditch completed; South Borah, behind the Salmon River Motel, and behind Cattlemen’s.

6)    Flume – laminated beams were not covered under any warranty if used outside; need to review how they are holding up.

7)    City Hall – fence is complete; painting needs some finishing up in the back; photocell may need replaced on the outside lighting.

8)    LHTAC Road Scholar Program was discussed; program offers training for Public Works employees on road maintenance issues; involvement and completion of the program results in additional points on LHTAC Street grants.  Most classes are local at a cost of $60 each class.  Miller stated he would like to see current needs focused on such as a scheduled maintenance program on every piece of equipment, and that Ross and John need to focus on basic tasks before taking more on.  If there are classes offered that are local and convenient with scheduling and time allows, take advantage of the opportunity, but don’t commit to the program at this time.

9)    2016 Arbor Day Grant – deadline March 18th.  Motion was made by Miller to authorize the Mayor’s signature on the Proclamation and to apply for the $300 grant; seconded by Wilson.  Voting yea, Miller, Wilson and Akins.  No nays; motion carried.

10)  Thermal Expansion Tank – discussed concerns surrounding the need for a thermal expansion tank;  when Cemetery Hill water project was completed, those residents installed a Thermal Expansion Tank; determined the need to notify the property owner prior to installing the new meter.  Clerk will check into the possibility of Adam Green drafting a Release of Liability form. 

11)  Treatment Plant – issues with pump earlier this week; Ross expressed his appreciation to Gary Miller for his assistance in adjusting the pump.     

LIBRARY – No report

EMS No report

CITY COUNCIL PRESIDENT:  Motion was made via telephone by Friend to nominate Roy Akins as City Council President for 2016; seconded by Miller.  Voting yea, Friend, Miller and Wilson.  No nays; motion carried.

ACE BARTON MEMORIAL BENCH:  Discussed the City making a donation to the Ace Barton Memorial Bench fund; bench will be placed at the Cemetery.  Motion was made by Wilson to donate $500 to the fund; seconded by Miller.  Voting yea, Akins, Miller and Wilson.  No nays; motion carried.

EQUIVALENT UNIT SCHEDULE (SEWER/GARBAGE BILLING) – COMMERCIAL ACCOUNTS:  Discussed scheduling a special meeting to review the assessment forms coming in from commercial accounts.  It was decided the meeting would be scheduled for Monday, March 28th at 2 p.m.

BOAT RAMP RENOVATION/ADA ACCESS PROJECT:  Akins reported that Scott Carlton from Senator Labrador’s office contacted him regarding the project.  In terms of funding, Carlton suggested corporate foundations in the northwest may be an option.  He also encouraged Akins to find help with grant-writing.  Fish and Game is still working on access issues for ADA. 

USDA – RURAL DEVELOPMENT SURVEY:  Clerk received a request from USDA-RD pertaining to water and sewer rates, number of gallons through the system in a year, etc.  Council reviewed the survey results which were compiled and submitted for the City of Riggins.

RESORT TAX:  The start date for amending the Ordinance is April 2017 (allows for quarterly reports to be done for the first quarter).  Will discuss in more detail at the March 28th special meeting.

UNDERWOOD RV PARK:  Council reviewed letter to Underwood drafted by Adam Green regarding the shared sewer line with Summerville’s.  Discussed revisions; Clerk will advise Adam Green to send the letter out after letter is amended.

PAST DUE WSG BILLING:  Reviewed by Council.  Discussed property tenant in North Riggins providing water to a neighboring property whose water service was terminated due to non-payment.  Clerk will send a letter and copy of the Water Ordinance to the property owner and tenant notifying them of the violation.

FACILITY RENTAL APPLICATIONS: 

Salmon River Gun Club – requesting use of the Upper Level of the Riggins Community Center for their monthly meetings.  A 50% discount will apply making the fee $25 per meeting.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: None

IDAHO TRANSPORTATION DEPARTMENT AGENCY SALE:  Reviewed list of surplus ITD vehicles and equipment being offered for sale in Lewiston later in March.  Replacing the pickup Mike drives is in this year’s budget.  The inspection is March 17th with the sale March 31st.  Councilor Miller offered to travel to Lewiston for the inspection.   

PARK RESTROOMS:  Akins requested that coat hooks be installed in the Park restrooms so folks can hang up jackets, etc.

FOREST SERVICE:  Wilson shared information on a new plan on the Nez Perce-Clearwater Forest which will close off more roads.  Wilson stated he would like to request a town hall meeting to explain this plan to the citizens affected.  He is concerned with further restrictions on ATV access, hunting, collecting firewood, etc.  Wilson will contact the Pathfinders ATV Club to get their feedback.

There being no further business, the meeting was adjourned at 9:25 p.m.

Respectfully Submitted,

 

Brenda Tilley

 City Clerk-Treasurer