The regular meeting of the Riggins City Council was called to order by Council President Glenna McClure in the absence of Mayor Crump. Other Councilors present were Akins, Miller and Friend. Guests present included Jon Wilson, Chad Wippermann, Susan Hollenbeak, John Pottenger, Ross Campbell and Charlie Amell.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and motion was made by McClure, seconded by Friend, to accept the minutes as presented. Voting yea Akins, Friend, McClure and Miller. No nays, motion carried.
The financial statement was read detailing $18,053.09 bills paid after the January meeting, bringing the total January disbursements to $46,387.65. Bills in the amount of $22510.79 were then presented for payment. After review of the bills for payment, motion was made by Akins, seconded by Miller, to approve the financial report and allow the bills. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
It was noted that Jack Kappas did not attend the meeting for his scheduled business.
Charlie Amell gave the following report:
(1) The street light by the Salmon River Medical Clinic is out and needs a new ballast, which costs $750-$800. Amell would like to replace the light with LED at a cost of $1500. He indicated that the initial cost of the LED light is higher, but they last for years, actually saving money in the long run. He also indicated that grant funding may be available for LED lighting. After discussion, motion was made by Akins, seconded by Miller to replace the street light with the LED light and to check into any available grant funding. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
(2) He reported that the parking bumpers are available from Wilber Precast for $38.00, and for $41.97 delivered from C&M Lumber. The parking bumpers, as well as nose-in parking signs, had been suggested to stop cars and trucks from hitting Stolberg’s cabins when using the parking spaces marked on Berger Street. Eight bumpers would be needed for the Berger Street parking area, and Marty Stolberg had volunteered to pay half of the costs. There was discussion about problems with the bumpers, that they may place cars too far out in the street, etc. After discussion, Councilor Akins volunteered to visit with Mrs. Stolberg recommending that she install rails to protect her property, rather than using the parking bumpers.
(3) Immunizations for John Pottenger and Ross Campbell were discussed. There is no specific DEQ or EPA requirements, but Amell recommended that they get Hep A & B and TDP shots, due to their work at the treatment plant. The series of shots would cost $509, per each employee, from the Salmon River Medical Clinic and $471.96 at RiteAid. After discussion, motion was made by Friend, seconded by Akins, to have both Pottenger and Campbell get the immunization shots at the local clinic. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
(4) Amell reported that irrigation ditch work has started, with Fritz Kettenberg and Mike Kennedy both working. The Council authorized Charlie to hire Connie Kennedy also, and John and Ross will assist to learn the irrigation system.
(5) He reported that they cannot do the flume project this year, there is not time, but it will be reinforced this year, and the project planned for the fall.
(6) Amell inquired if time can be written down for checking the plant on the weekends, since someone has to check it several times a day. It was reported that former employees had been compensated for weekend work. The Clerk reported that the hours worked should be written on timesheet as worked, with comp time being earned if the hours exceed 40 in any week. The Council agreed that a minimum of 4 hours should be entered for the weekend checks at the plant.
(7) He reported that we need to purchase and replace more meters. Charlie has two meters to install now and wants to work on the larger meters, like those at Irwin Center.
(8) JUB has inquired about renewing the JUB General Engineering contract. Amell indicated that he would like to have the engineers on call for future projects. After discussion, motion was made by Akins, seconded by Miller, to table the discussion until the April meeting for further consideration. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
(9) Charlie reported that John Pottenger and Ross Campbell are taking the Water System correspondence courses from Sacramento State. They will also be signed up for the online courses offered by Idaho Rural Water Assoc, for the credits needed for the Small Water System Certification.
There was no EMS report submitted, and the Clerk had no information on the Idaho Access credit card system.
At this time the Riggins Community Center was discussed. A special meeting will be held at 8:00am, Thursday, February 16, 2012, to finalize the project scope and budget. Motion was made by Friend, seconded by McClure, to apply for a $150,000 Community Block Grant from Idaho Dept of Commerce, with CEDA preparing the grant application. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried. Motion was then made by Friend, seconded by Akins, to apply for a $5,000 Facilities Grant from USDA-Rural Development, with the City preparing the grant application. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried. Motion was then made by Akins, seconded by McClure, to schedule a public hearing to be held February 27, 2012 at 5:00pm at the Riggins City Hall, to provide information and take public input on the proposed project and grant applications. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
Id County Deputy Jon Wilson gave the following police report for the month of January 2012: Calls: Area 54, City 21, mostly suspicious people, medical, traffic with one DUI. Citations: Area 16, City 4.
It was reported that the State Vet, Marc Drew and other Idaho Fish & Game officials were in the area recently visiting with landowners adjacent to the City. Over the next few weeks, they plan to reduce the number of deer in town, in order to be able to treat the louse infestation on the remaining herd. They stressed that they will be targeting infested deer, that the purpose of their activity was to control the louse infestation, not to control the number of deer in town. They also indicated that all meat would be processed and given to needy local families. Drew requested that the Fish & Game, or their agents, be allowed to use firearms within the city limits, if necessary. They plan their operation outside of the City, but requested the waiver should it be necessary. After discussion, motion was made by Akins, seconded by Miller, to waive Riggins City Code 6-5-3 which prohibits the discharge of firearms within the City, in regards to the Fish & Game Department and their designated agents during this planned operation. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
Councilor Miller reported on the Waste Disposal site meeting in New Meadows. The proposal is to use dump waste to make charcoal and gas to produce power. They indicated that there was probably not enough waste produced in the area to make a profit at this time, but there was a lot of interest shown in the project. It was estimated that it would be five years before a plant would be possible.
City fireworks code was brought up, and motion was made by McClure, seconded by Akins, to table the discussion until a future meeting. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
The Hazardous Waste Disposal Days proposed by DEQ was discussed. It is proposed that the City could receive a grant to sponsor a day for hazardous waste disposal. DEQ will be contacted for more information on the subject.
It was reported that police and Rural Fire Dept vehicles are traveling through town at excessive speeds when responding to emergencies. There have been many complaints about the unsafe speeds and the Council requested that a letter be written to Sheriff Giddings and the Rural Fire Dept, asking that all private vehicles (even those with portable bubble lights) travel at regular speeds through town. They also asked that emergency vehicles equipped with regulation emergency lights travel at the speed limit if possible, and not exceeding10 miles over the speed limit in extreme emergencies. The Council agreed that the safety risk created by the excessive speed through the congested community far outweighed any benefit it may have to the response time.
The Chamber of Commerce has requested that they be allowed to place flags on the City’s street light poles during the upcoming World Jet Boat Races in April. After discussion, motion was made by Friend, seconded by Akins, to allow the flag installation. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
The subject of the janitor work was brought up. The Clerk suggested that the Council consider a cost reduction proposal for this work. Since there are now extra employees, they could clean the City Park bathrooms and Sharon Boggan, or another city employee, could be paid an extra $200 per month to do the City Hall and extra cleaning. This would save about $3600 per year, which could be put towards the extra salary being paid. It was also suggested that a cleaning checklist be made to insure that everything is getting cleaned, as needed, each week. No action was taken on the proposal.
The City has received a request to join the Association of Idaho Public Works. Since nothing was known about the organization, PWD will be contacted for his advice.
Librarian Susan Hollenbeak visited with the Council about the following:
(1) She will be having knee surgery on Wednesday, and will be taking three days off, plus the weekend and holiday.
(2) The Library has received a $1500 grant for books for youth 8-18 years old, from the Libri Foundation. She has the required grant match of $300-$350 which was collected previously through fund raising efforts.
(3) The Library would like to sponsor a historical presentation by Bill Rossiter, from the Idaho Humanities. He will be in the area in April, and could schedule a 50-minute presentation on April 10th. There is a $50 fee to the Idaho Humanities and $35-$50 fee to Rossiter, which could be paid by the Library. After discussion, the Council agreed and the Riggins Community Center was suggested as a possible site for the presentation.
(4) She will be assisting with the “Save Idaho Property Workshop” scheduled in the Library on Saturday. She, along with other volunteers will help citizens compose letters, etc.
Councilor Akins reported that the Dive Team had been removing water heaters from the Little Salmon River. They are being dumped in the river, out near the Pollock dumpsters. He stressed the need to get the dumpsters fenced and the river access area blocked near the dumpsters to prevent future problems.
The Council agreed to the Clerks request for vacation March 12 thru the 23rd!
At 9:45pm, motion was made by Friend, seconded by Miller, to go into executive session, as provided in Idaho Code 67-2345B to discuss a personnel matter. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried. At 10:05pm, motion was made by McClure, seconded by Friend, to resume regular session. Voting yea, Akins, Friend, Miller and McClure. No nays.
It was agreed that the discussion of the personnel matter and possible theft would be added to the agenda for the special meeting scheduled for February 16, 2012.
There being no further business, the meeting was adjourned.
Acting Mayor Clerk
Riggins Community Center
A special meeting of the Riggins City Council was called to order by Council President Glenna McClure, in the absence of Mayor Crump. Other Councilors present were Akins, Friend and Miller.
The special meeting was called to review the scope of work and budget on the Riggins Community Center renovation and to discuss a personnel matter, during executive session if needed.
At 8:10am, motion was made by Friend, seconded by Miller to go into executive session to discuss a personnel matter, as provided for in Idaho Code 67-2345B. Voting yea Akins, Friend, Miller and McClure. No nays, motion carried.
At 8:40am, motion was made by Friend, seconded by Miller, to resume regular session. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
It was reported that employee Kelly Hinkley had been arrested for the theft and use of the City’s ambulance credit card. The card was found on his person and security cameras confirmed he used the card for fuel in his personal auto. It was also reported that Hinkley admitted to the theft. In light of his arrest and misuse of the card, motion was made by Miller, seconded by Friend, to terminate his employment, effective immediately. Voting yea, Akins, Miller, Friend and McClure. No nays, motion carried.
The Riggins Community Center renovation project and budget were then reviewed. After review it was apparent that additional funds and/or match would be required. The Council discussed using employees and volunteers for the demolition work, painting, etc., with the City purchasing the materials needed, acting as their own general contractor. It was also agreed that engineering design was not needed for the renovation project. The City could prepare the bid documents and write up the specifications with the help of local contractors. The Council also discussed a cash match of $10,000 for the project, and possibly a cash match from the URA, if the Center was located within those boundaries. In addition, Councilor Miller offered to donate his time to do the plumbing work. It was agreed, that with this “in-house” work and cash match, the project could proceed. These ideas will be reviewed with grantwriter Kelly Dalquist for her input.
A special Joint City/URA meeting was scheduled for 5:00pm, February 27th, in connection with the public hearing held for the renovation project and $150,000 ICDBG Grant application, to formally address cash and in-kind match proposed.
There being no further business, the special meeting was adjourned.
Acting Mayor Clerk
A special joint meeting of the Riggins City Council and URA was called to order by Council President Glenna McClure, in the absence of Mayor Crump. Councilor Miller was also present, and Councilor Friend joined the meeting via speaker phone later in the meeting. Guests present included Richelle Barger, Kelly Dalquist, Linda Hieter and Charlie Amell.
The special meeting was called for the following:
PUBLIC HEARING: Riggins Community Center – ICDBG Grant Application
CITY COUNCIL MEETING: (1) Riggins Community Center Renovation Project.
Match Commitment, Budget, Grant Application, Grant Forms, Assurances, etc
(2) Rural Partnership Review Visit, (3) Meadows Valley Fire Truck Donation and
(4) Executive Session – Personnel Matter IC 67-2345(b)
RIGGINS URA MEETING: (1) Riggins Community Center Renovation Project, match commitment.
Charlie Amell requested that the emergency repair of the Well Street generator be added to the agenda. Consideration of this request will be addressed later in the meeting when Councilor Friend joins via speakerphone.
At this time the public hearing on the Riggins Community Center and $150,000 IDCBG grant application was held. Kelly Dalquist, CEDA grant writer, explained the grant application and Council reviewed the renovation plan which called for the addition of a lift for ADA compliant access, renovation of the kitchen and bathroom, upgrade of the electrical system, the addition of insulation, handrails, flooring, etc. Richelle Barger commended the Council, in support of the proposed project and said that being able to gather is the definition of a community. It was agreed that the former IOOF Lodge Hall was a very important Riggins gathering place, was much needed, and a worthwhile project. The City has also received letters from local businesses, governments, the school, etc. in support of the project, all which will be submitted with the grant application. There was no one present offering further input or objection to the project, so the public hearing was then concluded.
At this time PWD Charlie Amell reported to the Council that the generator providing backup power for the Well Street sewer lift station and both wells had failed. He had contacted Western States about the possible repair, and they indicated that they could try to isolate the problem and attempt to fix by replacing the controller, at an estimated cost of $7-$8,000. Due to the cost of replacing the generator, estimated to be $40-$50,000, Amell recommended that the Council have Western States do the repair immediately. Without the generator, there is no backup power available. Amell also advised the Council that they should be looking at replacement costs also, due to the age of the generator. Consideration of this request will be addressed later in the meeting when Councilor Friend joins via speakerphone.
Linda Hieter visited with the Council about the Idaho Community Review Application, which had been emailed to the Council for their consideration. The application was a City request for a review of the community, done by a committee from various groups around the State, to identify our economic, infrastructure, social (etc) needs. The process would require funding for meals, motels, etc., estimated to be $2500. Linda had prepared the application, which indicated that the three areas of concern were transportation, senior citizen services and the Farmers Market, and reported that it had to be submitted by March 1st. The Council indicated that they had all received copies of the application, and would address it later in the meeting when Councilor Friend joins via speakerphone.
The Clerk reported that Fire Chief Dan Catherman had received word that the Meadows Valley Rural Fire Department had offered to donate their 1973 LaFrance Fire Truck to the City. It is a large truck, very similar to the City’s main unit. Catherman reported that it would replace the pumper truck now housed in the Dive Team Building, and would need to be outfitted with some hoses and equipment. Consideration of this donation will be addressed later in the meeting when Councilor Friend joins via speakerphone.
The Riggins Community Center renovation budget was discussed. In order for the project to go forward, cash and inkind match for the ICDBG grant will be required. It has been proposed that $10,000 cash from the Resort Tax be committed to the project along with $25,427 inkind match from work by city personnel and volunteers. Consideration of this match proposal will be addressed later in the meeting when Councilor Friend joins via speakerphone.
A application to USDA-Rural Development for a $5,000 Facility Grant is also being submitted, requiring the execution of the following Council certifications and assurances:
(1) ID Guide 3b Certification that no funding, or direct loan is available for the project
(2) Form RD-1940-20 Request for Environment Information indicating that there is no environment problem identified
(3) Form 424D Construction Assurances
(4) Form RD-1942-54 Applicant Feasibility Report
Formal consideration of these documents will be addressed later in the meeting when Councilor Friend joins via speakerphone.
At this time, 6:15, Councilor Friend joined the meeting via speakerphone.
The Council reviewed PWD Amell’s request to add the emergency repair of the Well Street generator to the agenda. Motion was made by McClure, seconded by Miller, to add the item to the agenda as requested. Voting yea, Friend, Miller and McClure. No nays, motion carried.
The Council reviewed the request for the emergency repair, at a cost estimated to be $7-8,000, as recommended by Amell. Motion was made by Friend, seconded by Miller, to authorize the repair as requested. Voting yea, Friend, Miller and McClure. No nays, motion carried.
The Council reviewed the request by Linda Hieter to submit the Idaho Community Review Application, which had previously been sent to them via email. Considering the cost of the process, the March 1st due date and the lack of time to adequately consider the application, motion was made by Friend, seconded by Miller, to decline at this time. Voting yea, Friend, Miller and McClure. No nays, motion carried.
The Council discussed Meadows Valley Rural Fire Department’s offer to donate their 1973 LaFrance Firetruck to the City, and motion was made by Miller, seconded by Friend, to gratefully accept the vehicle. Voting yea, Friend, Miller and McClure. No nays, motion carried. A letter of acceptance and appreciation will be written to Meadows Valley Rural Fire Department.
The budget for the Riggins Community Center renovation was reviewed. Due to the need for cash and inkind match for the ICDBG grant to make the project viable, motion was made by Friend, seconded by McClure, to commit $10,000 cash from the Resort Tax and $25,427 inkind match for work done by city personnel and volunteers to the project. Voting yea, Friend, Miller and McClure. No nays, motions carried.
The USDA-Rural Development grant certifications and assurances were reviewed by the Council. Motion was made by McClure, seconded by Miller, to approve the following certifications and assurances, and authorize Council President McClure to execute them on behalf of the City: 1) ID Guide 3b Certification that no funding, or direct loan is available for the project, (2) Completion of the RD-1940-20 Environment Information Request indicating that there is no environmental problem identified, (3)Completion of the 424D Construction assurances, and (4) Completion of the RD Form 1942-54 Applicant Feasibility Report. Voting yea, Friend, Miller and McClure. No nays, motion carried.
This concluded the City Council portion of the meeting, and the Riggins URA meeting, which was attended by Board members Gary Miller, Glenna McClure and Carolyn Friend, was opened.
The budget for the Riggins Community Center renovation was reviewed. It is a project beneficial to the URD and important to the community. The property is located within the URD boundaries, and without the renovation planned, the deteriorating building can potentially become slum and blight. Due to the need for cash and inkind match for the ICDBG grant to make the project viable, motion was made by Friend, seconded by McClure, to commit $5000 cash from the Riggins Urban Renewal District to the project. Voting yea, Friend, Miller and McClure. No nays, motions carried.
There being no further business, the special joint City/URA meeting was adjourned.
Council President/URA Board Clerk
An emergency special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Friend, Miller and McClure. PWD Charlie Amell was also present.
The purpose of the special emergency meeting was to consider the repair/replacement of the Well Street sewer lift station and well pump generator. PWD Amell reported that he had done further research on the repair of the unit, which is estimated to cost $7-$8,000. He reported that the research indicted that the aged equipment could be repaired by the installation of a controller, but that other parts are wearing out also. He now questioned the high cost of repairing the aging, worn equipment. By contacting suppliers Challenger Companies and CAT, he found that a new unit that had been ordered for another project, but not used, was available at the discounted price of $39,700 installed on a cement pad, with a diesel tank. Amell reported that the City had just recently had to spend $1500 on the generator repair, and now $7-8000 was needed to get it back online. He suggested that the Council consider its replacement, rather than repair, if City funds would allow. He stressed also, that the need for the equipment was critical, as it is the only backup power for the main sewer lift station and both wells.
After reviewing the information provided by PWD Amell, Mayor Crump declared that the failure of the generator created the existence of an emergency situation, that without its immediate repair or replacement, the health of the community and environment could be compromised in the event of power failure. Motion was made by McClure, seconded by Friend, to confirm the emergency declaration made by the Mayor. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried.
After consideration, due to the critical nature of the emergency repair or replacement of the equipment, motion was made by McClure, seconded by Friend, to purchase the new generator, as presented by Amell, for $39,700, as an emergency expenditure under emergency conditions as declared by the Mayor. Voting yea, Akins, Friend, Miller and McClure. No nays, motion carried. PWD Amell will do as much of the installation preparation as possible to keep the costs down.
There being no further business, the special meeting was adjourned.