January 2, 2013 – 9:00 a.m.

City Hall




A special meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were McClure, Akins, and Friend.  Councilor Miller was absent. 


The purpose of this special meeting was to discuss recent developments regarding the clarifier paint issue at the Sewer Plant; the Safety-Kleen invoice budgeting issue; and the Resort Tax.


CLARIFIER PAINT: Mayor Crump reviewed the e-mail received from Jim Cox with JC Constructors stating “The coating failure was first brought up by Sherwin-Williams only, and many months after the warranty period was over.”   The timeline was reviewed: 

Notice of Acceptability of Work                                   May 11, 2011

City's Release of Retention to USDA                                       July 12, 2011

Nate Crofts Contacting JUB Indicating Possible Paint Issue         April 19, 2012

JUB Contacting the City that Clarifier Paint May Be Failing April 20, 2012

One Year Walk-thru USDA, Nate, Sherwin Williams Rep,          

     Charlie Amell and Bob Crump                                 April 24, 2012

One Year Warranty Period Officially Ends                       May 11, 2012


Mayor Crump will draft a letter to JC Constructors pointing out this timeline that clearly shows the warranty was still in effect, and that City will need another year of warranty on the NEW paint. 

It will take approximately 2-3 weeks to complete the project, and since it must be completed prior to Riggins Rodeo (May 3rd), should start work in March 2013.  Aeration basin will be used as a clarifier on a temporary basis while clarifier parts are being repainted. JC Constructors also stated that DEQ is “comfortable” with their plan on how to do this.  Mayor Crump will request that JC Constructors provide the City with written documentation from DEQ on this.  While plant is switched over to sequencing aeration, measuring and testing will need to be done twice a day by Charlie; discussed the need for Charlie to show Ross and John how to perform these tests to save costs.  JC Constructors stated they were unwilling to absorb costs incurred by Charlie or JUB Engineers.  Discussed proposing that the City cover Charlie’s costs up to $700 with JC Constructors being responsible for Charlie’s costs over $700. 

Regarding JUB’s expense, discussed the need for engineering expertise on this project; City will cover these costs on a limited basis. 

McClure requested that Charlie Amell attend the January 14th Council meeting to finalize the Consultant Agreement, and to review tasks with the Council. 


BUDGET – SAFETY-KLEEN INVOICE:  Clerk reported that the Auditor pointed out that the Safety-Kleen invoice (diesel spill cleanup) had come out of the General Fund when it should be in Street Fund (storm drain expense).  City will need to open the Budget and amend to include $36,388 in the Street Fund.  A separate Budget Hearing will need to be scheduled.  McClure made a motion to amend the Budget immediately to resolve this issue; seconded by Friend.  Voting yea, Friend, Akins and McClure.  No nays; motion carried.


RESORT TAX:  At 10:15 a.m. motion was made by McClure, seconded by Akins to go into Executive Session per Idaho Code 67-2345d to discuss a Resort Tax issue.  Voting yea, Akins, McClure and Friend.  No nays, motion carried. 


At 10:45 a.m., motion was made by McClure, seconded by Akins, to end the executive session and resume regular business.  Voting yea, Friend, Akins and McClure.  No nays, motion carried.


The Resort Tax Ordinance will be added to the January 14th Council meeting agenda; discuss adding a provision to shut-off the water service if Resort Tax past due.


Discussed changes needing to be made to the Resort Tax system:

a)    Clerk will report collection status at City Council monthly meetings

b)   Deputy Clerk will send out notices in a timely manner to coincide with the State Sales Tax report

c)    Payments not received by the 20th of the month will be deemed past due; a letter will be sent out on the 21st describing penalty now due, etc.


McClure made a motion to put the new collection system in effect, as well as place a lien on the property in question; seconded by Friend.   Voting yea, Friend, Akins and McClure.  No nays, motion carried.


There being no further business, the meeting was adjourned at 11:00 a.m.




__________________________                     ____________________________

          Mayor                                                                    Clerk