RIGGINS CITY COUNCIL

January 13, 2016 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Wilson, Friend, and Akins.  Councilor Miller was absent.

Guests:  Mike and Melissa Blimka, Joe Cladouhos, Al Bolden

Staff: John Pottenger, Jeff Joyce, Susan Hollenbeak, Ross Campbell

DECEMBER MINUTES:  December meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Wilson to accept the minutes as presented; seconded by Akins; voting yea, Akins, Friend, and Wilson; no nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $1,506.08 paid after the December meeting, bringing the total December disbursements to $76,852.30.  Bills in the amount of $24,952.89 were then presented for payment.  Motion was made by Wilson to approve the financial report and allow the bills; seconded by Friend. Voting yea, Friend, Wilson, and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

OATH OF OFFICE:  At this time, City Clerk Brenda Tilley administered the Oath of Office to City Council Member Carolyn Friend. 

CITY COUNCIL PRESIDENT:  Tabled until February meeting.

SYRINGA HOSPITAL & CLINICS:  Joe Cladouhos, CEO, and Al Bolden, Board Trustee, addressed the Council regarding the recent renovations at Syringa Hospital; handouts showing before and after pictures of the renovations were distributed showing the entrance, waiting room and registration desk.  $1.3 million was donated by the Webb family making the renovations possible; Economic Development grants were also awarded which were used to match the $1.3 million.  Staff are being added and the Board is excited about changes.  Information on the hospitals financial statement was also distributed, along with statistics.  The Council expressed their appreciation for the information and presentation.

SUMMERVILLE’S and SALMON RIVER INN:  Mike and Melissa Blimka informed the Council they should get rid of the EU Schedule for billing, and that the City should be billing using a different method such as how much sales tax a business pays; Blimka’s indicated the biggest user of sewer in their opinion was the Gem Stop due to the number of travelers using their facilities.  The Council reviewed the EU (Equivalent Unit) Schedule and attempted to determine if Blimka’s had been “double-billed” as claimed.  The Clerk indicated a Commercial Business Assessment form used to determine seating capacity and billing had been sent to Blimka previously, but was not returned.  CAFÉ EU is based on “per 30 seating capacity-1.25 EU” (minimum 2 EU); BAR EU is based on “per 30 seating capacity-2.0 EU” (minimum 2 EU).  Blimka stated as of January 1, 2016 the Summerville’s Café, Bar and Salmon River Inn is all under one business, and that the Salmon River Inn maintains a separate liquor license.  Blimka concluded the seating capacity for upstairs is 45, café is 35, and downstairs is 64 for a total of 144.  After extensive discussion, Councilor Friend indicated billing should remain in accordance with the City’s Sewer Ordinance #206 until such time the ordinance was amended.  The Council advised Blimka the EU Schedule would be reviewed.

CITY DEPARTMENT REPORTS

WASTEWATER –John Pottenger

a)    No violations; plant operating well; have experienced some pH issues due to wasting.

b)    Have used some concrete blankets which keeps frost off sand so beds drain.

c)    Discussed getting rid of some old materials including sweeper; need to recycle if possible and look at alternate ways of getting rid of some things.  Motion was made by Wilson to declare extra scrap metal that cannot be used and the old sweeper at the plant surplus; seconded by Akins; voting yea, Akins, Friend, and Wilson; no nays; motion carried.  John will go through scrap and work on recycling or getting rid of unusable materials.

d)    Excavator Extended Warranty – reviewed pricing and specifics; must purchase within 1 year of original purchase.  Put on FY17 Budget for discussion and decision.

e)    Excavator Trailer – discussed the need for a trailer rather than driving excavator to job sites.  The Council requested that John get some pricing information to review at the February meeting.

FIRE DEPARTMENT – Jeff Joyce:

¥  Fireman’s Ball is February 13th at Hoot’s.  Jeff will be requesting donations from businesses for the auctions.  Information will be put in the February City Newsletter.

¥  Requested permission to attend the Clearwater Fire Academy in March.  Jeff would like to have four volunteers from the City’s department attend the Academy. 

¥  Is planning a ceremony for Areona, a local 10 year old girl battling leukemia, to make her an honorary firefighter.  Information for the newsletter will be shared once the ceremony is complete. 

WATER/STREET/PARK – Ross Campbell:

1)    Cross Connection – since this is a new ordinance, discussed the timeline for annual inspection; should be in the spring before startup.  It was decided to set May 1st for a target date for inspection.  Information will be put in upcoming City Newsletters. 

2)    Storm Drain – described a Canal Gate that is placed inside the vault and can be activated in the event of a spill, etc.

3)    Tree Trimming – Roberts Tree Service submitted an estimate for removal of the following trees and stumps: 1) Well Street – 5 elm and 1 locust ($700); 2) City Hall – small elm and large elm ($1,000).  Ross indicated that labor has increased since last year and is now $300/hour.  Motion was made by Akins to approve Roberts Tree Service to remove trees as indicated on the estimates; seconded by Wilson.  Voting yea, Wilson, Akins and Friend.  No nays; motion carried.  Ross will schedule the removal and notify Gary and Barb Lane of the date for the City Hall trees.

4)    Heritage Center – there is an old septic system that was abandoned and not properly filled which is causing a sink hole in the parking lot; asphalt is not cracking yet.  Ross indicated that when weather permits, the area will be dug out and filled in. 

5)    Manhole Covers – stall mat has been purchased to be cut and installed on top of the manhole covers to make the surface level and prevent shaking when trucks go over. 

LIBRARY – Susan Hollenbeak:

 Francie Ford, Library Board President, suggested having an Adult Coloring event which has been scheduled for January 14th at 6 p.m.  Susan indicated she will be able to include this as an Adult Library Program in the statistical Library Annual Report.  She also stated there has been positive feedback on the idea.

EMS Susan Hollenbeak:

  •  Janeen is on vacation until mid-January.
  •  Currently only have one EMT and two drivers that are covering every shift.

 BOAT RAMP RENOVATION/ADA ACCESS PROJECT:  No report.

DARE TO KAYAK PROGRAM:  Councilor Akins reported that Devon Barker-Hicks, who is unable to attend tonight’s meeting, contacted him about requesting that the Salmon River Dive Team/City of Riggins again consider administering the Idaho Department of Commerce Wild Rivers Grant Contract for the Dare to Kayak Program. The program was a great success last year working with 23 students.  The amount of the grant is $700.  Motion was made by Wilson to approve the request to administer the Wild Rivers 2016 Grant for the Dare to Kayak Program; seconded by Akins.  Voting yea, Akins, Wilson and Friend.  No nays; motion carried.

RADAR SPEED SIGNS:  Councilor Wilson reported that the Canyon Communities Coalition is at the end of their funds and are in the process of dissolving the CCC Board.  They would like to hand over the maintenance and responsibility of the radar speed signs to another entity, preferably the City of Riggins.  Wilson stated the last repair was done two years ago at a cost of $125.  The cost of these signs is $5,500 to $6,000 new.  The issue was tabled until the February City Council meeting.  

ALCOHOL BEVERAGE LICENSE RENEWALS:  Council reviewed the list of establishments with licenses expiring January 31st.  Motion was made by Friend to authorize the Clerk to approve the 2016 Alcohol Beverage License renewals upon proper application and payment of fees, and contingent on having a current Resort Tax status and City utilities current; seconded by Wilson.  Voting yea, Akins, Friend and Wilson.  No nays, motion carried.

CITY ADDRESSES – MAIN STREET:  The Clerk reported a discrepancy between the physical addresses in the City’s billing system for properties on Main Street/Highway 95 which is causing some confusion with the Post Office and County.  After researching, it’s been determined properties within the City should have a Main Street address rather than Highway 95.  There are four properties on the south end of the City that were included in the Annexation yet still have a Highway 95 address; Clerk will update to reflect a Main Street address. The Clerk will notify both entities of the change, and will update the City’s billing system.  There are also some properties that are physically located on private side streets yet have a Main Street address; discussed safety concerns in locating these properties as well as delivery companies confusion when trying to locate property.  Clerk will research the issue and determine side streets and addresses affected.

RESORT TAX:  Discussed Public Hearing dates; Akins indicated he will be unavailable July and August, and would prefer holding a hearing in June.  Discussed the sewer bond payment, and that $50,000 comes out of Resort Tax revenue towards that annual bond payment.  At February meeting, review draft changes to ordinance.

VOLUNTEER OF THE QUARTER SELECTION:  Jeff Joyce was chosen to be featured in the February City Newsletter.

PAST DUE WSG BILLING:  Reviewed by Council.  

FACILITY RENTAL APPLICATIONS: 

Salmon River Gun Club – Riggins Community Center Upper Level; February 3rd at 6 p.m.

$25 Rental Fee; waived Sound System Fee.

SR Chamber of Commerce Hot Summer Nights – City Park; July 22-23; Alcohol Certificate

Deposits received; Request approved.

SR DIVE TEAM:  Akins reported the Dive Team received a donation of equipment from Boise Fire and Rescue.

FERAL CATS:  Clerk reported a request was received from Fern Benedict regarding the feral cats behind the Big Iron Motel; she is wondering if the City could do anything about them.  After a brief discussion, the Council agreed the only solution is to encourage residents not to feed the cats. 

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: 

Considered request from Account #1-40 to waive shut-off action to prevent water pipes from freezing, etc.  Following discussion, motion was made by Friend to deny the request; seconded by Wilson.  Voting yea, Wilson, Friend and Akins.  No nays; motion carried.  Clerk will follow through with shut-off action.

There being no further business, the meeting was adjourned at 9:50 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer