RIGGINS CITY COUNCIL

January 13, 2014 – 7:00 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins and Miller.  Councilor Friend attended via telephone.  Guests: Ross Campbell, John Pottenger, Stefanie Brimacomb, Pamela Bogan, Jeff Joyce, Susan Hollenbeak and John Doty.

NOVEMBER MINUTES:  December meeting minutes were presented.  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Miller to accept the minutes; seconded by Akins.  Voting yea, Friend, Akins, and Miller.  No nays; motion carried. 

FINANCIAL STATEMENT:  The financial statement was read detailing $5,199.34 paid after the December meeting, bringing the total December disbursements to $45,385.22.  Bills in the amount of $28,261.03 were then presented for payment.  Motion was made by Friend to approve the financial report and allow the bills; seconded by Miller. Voting yea, Friend, Miller and Akins.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

OATH OF OFFICE:  At this time, City Clerk Brenda Tilley administered the Oath of Office to Mayor Glenna McClure, and Councilors Roy Akins and Jonny Wilson.  Glenna McClure welcomed new Councilor, Jonny Wilson, to the City Council. 

CITY COUNCIL PRESIDENT:  At this time, Miller made a motion to appoint Roy Akins the City Council President; seconded by Wilson.  Voting yea, Friend, Miller and Wilson.  No nays; motion carried.

COMMISSIONER APPOINTMENTS:  At this time, Mayor McClure appointed the following Councilors as Department Commissioners:

Gary Miller – Sewer          

Jonny Wilson – Water

Roy Akins – EMS, Fire, Dive Team and Police

Carolyn Friend – Street, Park and “everything else”

Motion was made by Akins to accept these appointments; seconded by Wilson.  Voting yea, Friend, Akins, Wilson and Miller.  No nays; motion carried.

PUBLIC OFFICIAL APPOINTMENTS:  At this time, motion was made by Akins to appoint the following Public Officials:

Brenda Tilley – City Clerk-Treasurer

Jeff Joyce – Fire Chief

Adam Green – City Attorney

Curt Brimacomb – EMS Director

Susan Hollenbeak – Deputy City Clerk

Motion was seconded by Miller.  Voting yea, Friend, Wilson, Akins and Miller.  No nays; motion carried.  At this point, Councilor Friend excused herself and ended the call. 

 OLD BUSINESS

EMS REPORT:  Stefanie Brimacomb reported in Curt Brimacomb’s absence.  A report was distributed, along with a breakdown of the 2013 calls:

  •  2013 – 139 calls; 6 calls sent to New Meadows for response; 12 patients transferred to McCall EMS.

  • Two students passed Module 3 – congratulations to Susan Hollenbeak and Heather Cullin.  Classes start again on January 14th

  •  New crack in the windshield of Ambulance A; needs replaced; Curt will order.

  •  Last item purchased for State EMS Grant.

  •  Upcoming State Grant items – Ambulance A remount, and stretcher lifter.

  •  State Highway Grant applied for and amounted to $1,345; equipment – 18” chain saw, 2000 watt generator for Extrication Vehicle, 300’ rope, and electric winch for Extrication Vehicle.

 FIRE DEPARTMENT REPORT:  Fire Chief, Jeff Joyce.

  •       Firefighter I and II training is starting.  This will raise the level of skill volunteers have significantly.

  •       FY15 budget – would like to get a pickup, and dispose of the big red truck.

  •       Fire Academy will be held in Orofino in March.  Requested that lodging and registration be covered for 3 to attend from Riggins; approved.

  •       Jet Boat Races – Fireworks:  Marlene Mignerey is contact person for Jet Boat Race Committee.  Any monies donated last year, and this year, for fireworks should be sent to the Committee.

  •       4th of July Fireworks – manpower the issue; SRRFD is willing to setup personnel across the river and have 5 trucks in town.

CITY PROJECTS REPORT:

WATER/PARKS – Ross reported the following:

a)   Vacation request – February 14-21; approved.

b)   Cemetery Hill Project – advised the Council regarding the Idaho Code requirement for engineering supervision; JUB Engineers was consulted and advised that as long as the project was a “replacement” engineering supervision is not required.  The line cannot be within 10’ of sewer/irrigation lines.  After discussion, it was decided to proceed with the project, and there was no need to consult DEQ. 

a.    Ross reported that City Attorney, Adam Green, is working on the easement documents for the Cemetery Board and Chuck Boyd; both are agreeable to the project and easement.

b.    C-900 Pipe – cost is dependent on petroleum prices; need to purchase before petroleum prices rise.  Pipe can be stored at the plant.  Proceed with purchase of pipe.

c)    Ross and John will be attending a Wastewater Treatment class in McCall on January 21st; Gary Miller will be covering the plant.

d)   Water line was replaced at Tilton’s; vault and meter were replaced; 200 psi pipe was installed from meter to above break; section from there to mainline will need to be replaced in the future.  Budget for this in FY15.

e)   Robert’s Tree Service – in August of 2013, bid $1,300 for City Park and HeritageCenter tree removal.  Submitted a bill totaling $1,370 ($1,000 for Park and HeritageCenter, $270 for Hattie Stinnett’s trees, and $100 for Trudy Klegstad’s) which was approved for payment earlier.  After discussion, it was decided that the City would bill the two property owners accordingly.

f)    City Park walkway – elm tree roots have ruined the walkway at Park.  After discussion, it was decided to replace the walkway with concrete.  Akins requested that the bike rack be reinforced with concrete when the walkway is repaired. 

g)   Need some fill dirt to fill in spots at both the Park and HeritageCenter.

h)   Snow & Ice Removal – City’s Municipal Code #9, Chapter 2 states “It shall be the duty of the owner or tenant of any premises abutting or adjoining any public sidewalk to remove all snow and/or ice from such sidewalk.”  It was decided that a letter would be drafted to send to the separate property owners clarifying the Code.

SEWER - John reported the following:

a)   Jason Wereley will be assisting in rebuilding the lift station.

b)   Discussed the possibility of developing a rental policy for the city’s Sewer Machine/Cable.  It was decided there was a great deal of liability with this dangerous equipment, therefore it would not be rented out.

RIGGINS COMMUNITY CENTER:  Councilor Miller reported that refinishing of the upstairs floor would begin January 14th.  Two mirrors are needed along with mounting fixtures.  Restroom dispensers need to be located (City Hall?).  Discussed flooring concerns downstairs – the spot stained in front of the refrigerator is growing; testing will be done January 14th to determine the cause; there is also a concern about the vinyl seam separating.  Miller will check into getting a 6’ stainless steel table for the kitchen.

CLARIFIER:  Mayor McClure reported Jim Cox with JC Constructors had responded that he would be out of town until January 16th, and would respond upon his return.

STORM DRAIN – RIGGINS ONE STOP:  Clerk reported that Kim Zolman dropped off an absorbent pillow for the Council to see.  Zolman stated she has three of these pillows in the storm drain by the fuel dispenser at Riggins One Stop.  Mayor McClure reported that Roy Chisom has not returned her calls about reviewing the vault piping, etc.  Miller stated he felt Ross and John could change out the vault piping in the summer.  

DEER MANAGEMENT PLAN:  Councilor Akins reported the following: 

Fish and Game is not interested in supplying someone to harvest the deer.  Akins is continuing to try to locate someone interested in harvest and dressing out the deer. 

NEW BUSINESS

SENIOR CITIZENS and IDAHO FOOD BANK:  Pamela Bogan visited with the Council regarding the idea of partnering with the City to store and distribute food at the Community Center for a non-denominational Emergency Food Bank.  Bogan stated the mobile pantry will remain at the Assembly of God Church.  The Senior Citizens would like to finish the room by the lift where the rock stairwell is.  It was decided that the Council needs to discuss the idea with the Senior Citizens Board Officers.  The Senior Citizens did not receive any grant funds in July 2013.  Bogan reported she has received two bids for insulation and sheetrock - $3,100 and $2,200.  They have a separate bid for $800 to put wood stairs over the current concrete.  Electrical work will need to be done in the room.  The Council informed Bogan that the Community Center renovation project must be completed and closed out through the grant administrator before any remodeling work could start on the storage room by the Senior Citizens.  Bogan requested approval to put in a freezer in the stairwell room to keep Food Bank frozen goods in the meantime; she clarified that in the event of a power outage resulting in spoilage, the Senior Citizen’s insurance would cover any loss.  The request to bring in a freezer in the stairwell room was approved.  Discussed the need for a space heater in the stairwell room in the future since there is no heat.  Discussed cleaning of the Community Center.  Mayor McClure clarified that each renter, including the Senior Citizens, are responsible for cleaning up after using.  The restrooms will be cleaned thoroughly once a week by the City.

CITY FLAG:  John Doty visited with the Council regarding his suggestion to have an official City Flag designed which would be displayed during the summer months on Main Street alternating with the US Flag and Idaho State flags; Doty and Dave Dean put up these flags every summer, rather than the Chamber of Commerce as some had thought.  Doty described his idea which would incorporate all four logos (City, EMS, Fire and Dive Team) with the letter “R”.  Discussed the possibility of using such a design for the City logo on letterhead, etc.  Doty stated he intends to get donations and use private funds to have the design formatted and applied.  The City Council agreed to have the final vote on the design selection.

RECREATION DEPARTMENT:  discussed the future of the Recreation Department, and the possibility of eliminating the department and Recreation Director position.  Mayor McClure expressed concern with the lack of direction and dwindling resources to fund the department.     

Science Fair could be done through the school and ASK; Jeanette Klobetanz has contacted City Hall about donating ribbons.  Baseball could be managed by another community group.  Motion was made by Miller to eliminate the Recreation Department and Recreation Director position; seconded by Akins.  Voting yea, Miller, Akins, and Wilson.  No nays; motion carried.

PERSONNEL:

  •   Part-Time Office Clerk, Sharon Boggan – motion was made by Miller to eliminate this part-time position; seconded by Akins.  Voting yea, Akins, Wilson and Miller.  No nays; motion carried.

  •   Deputy City Clerk, Susan Hollenbeak – discussed the need to increase hours to full-time.  Motion made by Akins to increase hours to 40 per week; seconded by Wilson.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

  • Part-Time Janitorial – Mayor McClure reported that Connie Kennedy was hired to fill the janitorial position through March  2014 at $8.75 per hour; Kennedy has been doing a good job and compliments have been received.  Motion was made by Akins to approve the hire of Connie Kennedy for the janitorial position; seconded by Wilson.  Voting yea, Akins, Wilson and Miller.  No nays; motion carried.

PAST DUE WSG BILLING:  Reviewed by Council.  Payment Installment Plan from Roberta Stoddard reviewed.  Motion made by Akins to approve the Stoddard Payment Plan; seconded by Wilson.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

CITY CLERK APPOINTMENTS:  At this time, motion was made by Akins to appoint Brenda Tilley the City of Riggins ADA Coordinator, Citizen Review Committee Chair, and Grievance and Non-Discrimination Manager; seconded by Wilson.  Voting yea, Wilson, Akins and Miller.  No nays; motion carried.

2014 ALCOHOL BEVERAGE LICENSE RENEWALS:  Licenses will expire January 31, 2014.  Motion was made by Akins to approve ABL renewals and to give the City Clerk permission to process the remainder of basic license renewals, with renewals out of the ordinary to be brought before the Council for review; seconded by Wilson.  Voting yea, Miller, Akins and Wilson.  No nays; motion carried.

SALMON RIVER CHAMBER OF COMMERCE:  Clerk reported that she was advised by the Chamber Secretary there are no membership dues for the City.

AMBULANCE BILLING:  Hollenbeak reported that an Expedited Agreement Request had been received for a $964.85 ambulance billing with an expedited amount of $559.61, and explained that the insurance company is willing to pay the lesser amount quicker than the full amount billed.  Motion was made by Akins to deny the request; seconded by Wilson.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

INDOOR YARD SALE – GARBAGE:  Dan and Teri Bell will be having an indoor yard sale once a month in Gill’s vacant building by the Chevron.  They have requested a garbage fee waiver; this property is considered a Small Commercial property.  City Garbage Ordinance states that if property is inhabited one day of the month, the garbage fee will be billed.  Motion was made by Miller to deny the waiver for garbage; seconded by Akins.  Voting yea, Akins, Miller and Wilson.  No nays; motion carried.  Discussed the need for a temporary vendor license; it was clarified that yard sales are exempt.

OCTOBER 2014 CITY COUNCIL MEETING – RESCHEDULED:  October City Council meeting falls on Columbus Day (October 13th).  Motion was made by Akins to move the October City Council meeting to Tuesday, October 14th; seconded by Wilson.  Voting yea, Wilson, Akins and Miller.  No nays; motion carried.

FACILITY RENTAL APPLICATIONS: 

Salmon River Cowboys Association submitted application to use the Heritage Center at a discounted fee of $10 per meeting.  Motion was made by Akins to approve the rental application and waive the cleaning deposit; seconded by Wilson.  Voting yea, Wilson, Miller and Akins.  No nays; motion carried.

CITY SERVICE ADJUSTMENT REQUEST:

River Village RV Park has requested a garbage charge reduction.  Account billing rate was reviewed.  Motion was made by Wilson to deny the variance from city’s ordinance; seconded by Akins.  Voting yea, Miller, Wilson and Akins.  No nays; motion carried.

VOLUNTEER OF QUARTER SELECTION:  Rhonda Damon will be featured in the next City Newsletter in the Volunteer Spotlight.

There being no further business, the meeting was adjourned at 10:30 p.m.