The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard, Friend and McClure. Guests present included Richard and Linda Hieter, Curt Brimacomb, and Jonny Wilson.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes accepted.
The financial statement was read detailing $21,660.00 bills paid after the December meeting, bringing the total December disbursements to $48,457.91. Bills in the amount of $29,920.16 were then presented for payment. During the bill review, it was noted that there were several items to be completed on the Little Salmon River bridge utility project and the costs for JUB engineering inspection continued to accrue. It was suggested that the bills incurred to-date be submitted to Bill Spickelmire and Browns Industries, along with a letter requesting them to complete the remaining items to prevent any further JUB expense. The costs for warning signs being placed on the water tank were also reviewed, and it was suggested that news articles warning that vandalism of the water system was a federal offense be placed in the city newsletter and the Current. After completing the review of the bills for payment, motion was made by Barnard, seconded by McClure, to approve the financial report with the transfer corrections noted and allow the bills. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
Linda Hieter visited with the Council requesting their support for several projects and making a proposal for the use of the Heritage Center. She reported that CABS now have 501 3C status and no longer need another agency for administration assistance or fiscal sponsor. They expect that Mountain Community Transportation (old TVT) will transfer the new bus back to CABS in April 2012, and they will continue the routes to New Meadows. CABS is applying for operation funding from ITD, beginning 2012, and are now seeking match for that application. She reported that CEDA is on board with their project, helping them with the application and will act as their grant administrator. Also St Gertrude’s is now partnering with CABS, who are also seeking a Humanities grant. Hieter indicated that CABS was requesting the Council to consider the following:
(1) Letter of the City’s support for the CABS Idaho Humanities Council grant application to provide transportation to St Gertrude’s historical museum and activities, due Friday, January 14, 2011.
(2) Letter of the City’s support for the CABS Idaho Community Foundation grant application to furnish the CABS transit office, also due on Friday.
(3) CABS use of the Heritage Center for their transit office. They proposed to use the back room of the building, extending the ramp access and constructing a new entry door into that room. They proposed to use the back room only, keeping the remainder of building open daily for visitors and to continue the normal use. She indicated that CABS would install additional phone lines in the building making wifi available, and would pay the utility bill. She suggested that the City could donate the rent (estimated to be $500 per month) and this donation could be used as grant match.
(4) Requested the Council to submit a Letter of Intent (LOI) to partner with CABS on the ITD Funding application. The LOI presented stating nothing specific about the level of partnership, and was not binding in any matter, only that the City intended to partner with CABS on the services funded. This document was due on February 7th.
The Council thanked the Hieters and indicated that they would take the requests under consideration.
Curt Brimacomb gave the following EMS Report:
(1) 2010 set a new record of 173 runs, and 2011 was off to a busy start with five runs to- date, with one death and one lifeflight.
(2) A $583 grant was received from McCall Hospital Aux for the purchse of IO Dummy.
(3) The Idaho Community Foundation Grant application is due Friday, and a $5000 application has been submitted for the power cot. He reported that there has been about $4400 donated so far. It was suggested that an article be put in the newsletter and signs made indicating the progress of donations made for the cot.
(4) He reported that he is replacing the ambulance stethoscopes with better equipment so that the EMTs can hear better during transport. Also that the satellite phones are working well, and their use has provided better communication - improving the Riggins Ambulance professional image with McCall Hospital ER staff.
(5) Curt reported that while he is taking LCSC classes, he may do ride-alongs with the Lewiston Fire Department to gain more experience.
(6) Rocke Wilson has been certified as a new driver, but because of physical limitations will be scheduled only when there are two EMTs available to lift patients.
(7) Curt will be reviewing the ambulance billing schedules, and may request some changes in the upcoming budget process. He will review all change proposals with Cammack Billing also for their input.
(8) Curt will have shoulder surgery March 9th, and will not be able to lift for 8 weeks.
Councilor Friend brought up problems with the meter reading. She indicated that her meter reading was very high, and Romine had checked their residence, the real estate office and Rich’s rental, and all the meter readings being billed were higher than the actual reading, creating a $48 overpayment on her residential bill. She also indicated that all the meters were covered with dirt and had to be cleaned before the meter could be read. Robert Ader indicated that most of the meters had to be cleaned each time they were read, especially if it had rained. Charlie Amell indicated that most of the meters were very deep and difficult to read, and they were now selling a pipe instrument with a magnifying glass to make reading easier. Councilor Friend stressed the need to be sure that the meters are being read accurately and the Council requested Charlie to purchase the pipe instrument.
Amell gave the following project report:
(1) He requested that Mike and Connie Kennedy begin working 19 hours each on the irrigation ditch, weather permitting. He plans to widen the ditch from the NRA office south to Squaw Creek. He also indicated that he had not yet measured the flume to provide a material cost estimate to replace the existing structure.
(2) The final walk through the sewer renovation project was done with the O&M manual and copies of As-Builts still needed from JC Constructors. Also, before the City releases the final payment to JC, a letter from the SR Community Church is needed stating that they are satisfied with JC’s response to the sewer backup. Representatives from Borgen are scheduled January 12th for training on the rotary lobe pumps and DC Engineering is scheduled to be onsite to finish programming the PLC and SCADA computer.
(3) Engr Paul Stevens has been in continued contact with Spickelmire and Browns Industries to complete the Little Salmon Bridge utility project. They have been requested to replace the flushing valve with an above ground hydrant that drains automatically, provide As-Built plans and proof that it was completed substantially as designed and DEQ has accepted the project before the City accepts the utility line dedication. After discussion, it was agreed that the City should bill Spickelmire/Browns for the City’s costs incurred to date with the connection and request them to complete the items ASAP, advising them that the continued contact by JUB will only increase the reimbursable costs being incurred by the City.
(4) The pre-bid meeting for the Well Replacement Project was held with excellent attendance. The bid opening is set for Wednesday, January 12th, and Councilor Friend will attend to represent the Council, in the absence of the Mayor. An estimate of $3283 has been received from Al Slichter to complete an addition to Wellhouse #2 to house the MIOX unit. The unit should be moved away from the well piping, as the close proximity of the MIOX now is destroying the duct tile. After discussion, the Council agreed that Charlie should work with Al to reduce the costs as much as possible with the City crew doing some of the work, such as removing the roof, etc
(5) JUB has prepared a Letter of Intent for a DEQ grant for a Water Facility Study. The total cost of the study is estimated to be $85,000, with the City responsible for 50%. He indicated that this application will keep the City in the loop for funding, but the City is not obligated to accept the monies if for some reason, the cash match is not available. After discussion, motion was made by Barnard, seconded by McClure, to approve the Letter of Intent, and authorize the Mayor to sign the document. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(6) The City has been contacted by Browns of New Meadows, to remove and clean up the pile of scrap at the sewer plant. The scrap includes old gasoline meters, valves, electrical motors, pumps and piping that holds little or no value to the City. It was agreed that it would be to the City’s benefit that the scrap pile be cleaned and removed. After discussion, motion was made by Barnard, seconded by Friend, to authorize Amell to determine and identify the material in the scrap pile as excess surplus material with no value and have those items removed and the area cleaned up. Also, a letter from Brown will be requested, that they take full responsibility for the material, that it will be disposed of properly, according to regulation, and that the City will be held harmless of further responsibility of the material. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(7) A list of non-working, or non-read meters totals about 90, and the Council stressed that meters should be read if possible or replaced if not working. Amell felt that the list included meters from vacant houses, etc., and that some of the meters listed actually work. He reported that new residential meters cost about $200, with larger commercial meters much more expensive. After discussion, the Council agreed that the non-working meters should be replaced and authorized Amell to purchase six residential meters to begin. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Id County Deputy Jon Wilson gave the following police report for the month of December: Calls: City 13, Area 53 and Citations: City 8, Area 14 with most being speeding. 2010 totals were Calls: City 335, Area 865 and Citations: City 142, Area 265, again mostly speeding.
The sewer renovation project was then discussed:
(1) The following payment requests were submitted: JUB PPE#14 totaling $5631.97 and JC Constructors PPE#11 in the amount of $41,441. After review, motion was made by Friend, seconded by McClure, to approve the payments to be made from the bond proceeds. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. (CLERKS NOTE: JUB PPE#14 corrected, reduced to $2944.47. The amount shown, $5631.97 included $2687.50 previously paid on PPE #13.)
(2) The sewer back up problem at the Salmon River Community Church was discussed, and it was agreed that City should install a low flow valve in the parsonage’s sewer line to prevent the problem of the sewer plant backing up the line again in the future. It would also be recommended that they plug the floor drain in the parsonage basement to further protect the building. Motion to install the back flow valve and request that their floor drain be plugged was made by McClure, seconded by Barnard. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(3) The Clerk presented the grant match documentation totaling $54,310.69, which detailed the City’s cash match required for the Block Grant. Motion was made by McClure, seconded by Akins, to submit the documentation to CEDA and Rural Development as evidence of the cash match expenditures. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Mayor Crump reported on the White Water River Park:
(1) The comment period for Joint Application for the in-stream work is now open until January 18th, and support letters had been requested from various agencies and entities interested in the project.
(2) Tammy Goetz from the University of Idaho is conducting a survey through the Current, asking for comments and other needs ideas in connection with the River Park development.
(3) It was reported that the U of I is also working to find ways to sustain the park’s future maintenance and repair. Mayor Crump indicated that pay for parking may be a way to provide those funds. The Clerk had been researching the ownership of the east side roadway, which is the area planned for entrance and parking. Since preliminary information from Idaho County could not identify specific ownership, the Mayor requested that the Clerk travel to Grangeville to further research through the courthouse records and the title company.
(4) Mayor Crump reported that a $300 donation is available from Idaho Power for economic development. He had visited with Blake Watson about the funds, which may be donated to help cover the cost of REP’s response to comments received from the permitting process.
It was reported that the EECBG Well Replacement Project bid opening is scheduled for January 12th, with the pre-bid conference well attended. It was also reported that Medley was working on the City Hall lighting portion of the EECBG project, and had suggested that the current fixtures may be left in place, with only the bulbs and transformers needing replacement.
The subject of the town deer problem was brought up at this time. A public meeting will try to be scheduled for Monday, 7:00pm March 21st, at the Heritage Center with the Idaho F&G Vet in attendance to visit with the community about the deer problem and exotic louse infestation.
The Vendor Ordinance changes were reviewed, and a public hearing on the ordinance and fees will be scheduled for the regular March meeting. Public notice will be advertised as required in the Free Press with news articles also in the Current. Vendors, cafes, and other interested businesses will also be notified for their input on the proposed changes. With this schedule, it is possible that any changes approved could be in place prior to the vending season, which begins in April.
The Council agreed to have the Dog and Utility Ordinance changes complete for review at the April meeting.
The flume replacement project was then discussed. Since Charlie Amell has left the meeting, it was agreed that the subject should be put on the February meeting, to hear the schedule and procedure for the flume repair or replacement.
At this time the subject of 2011 Alcohol Beverage License renewals was brought up.
At the Clerk’s request, at 9:45pm, motion was made by McClure, seconded by Barnard, to enter into executive session as authorized in IC 67-2345d to discuss records that are exempt from disclosure. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. At 10:10 pm, motion was made by Barnard, seconded by Akins, to resume regular session. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Discussion of the 2011 ABL renewals was resumed. After review, motion was made by McClure, seconded by Barnard to approve the 2011 ABL renewals, when properly applied for and fees paid, with the exception of the Rodeo Club. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. Motion was then made by Barnard, seconded by Friend, to notify the Rodeo Club Licensee, Idaho County and the State Alcohol Beverage Control that the 2011 City of Riggins ABL license renewal for the Rodeo Club was being withheld at this time, due to non-compliance with City of Riggins ordinances, and would not be issued until compliance issues had been resolved. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
At this time the proposal and requests from CABS were revisited. The Clerk was requested to contact Rural Development and the City’s insurance agent about the proposed use of the Heritage Center for use as the CABS transit office. The Council wanted to be sure that the proposed use would not compromise the terms of Heritage Center construction grant, nor increase insurance costs or risks, before a decision was made concerning the building’s use.
(1) The Letter of Interest was reviewed, It was agreed that the Letter of Interest did not bind the City to anything specific, but should be addressed specifically to ITD. After review, motion was made by Barnard, seconded by McClure, to approve the Letter of Interest addressed specifically to ITD. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(2) The suggested letter of support for CABS Idaho Humanity Council Grant was reviewed. Motion was made by McClure, seconded by Friend, to approve the letter which contained no specific obligation to the City, and authorize Council President to sign. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(3) The suggested letter of support for CABs Idaho Community Foundation grant was reviewed. This letter did have a paragraph specifically committing the City to donate the use of the Heritage Center. After discussion, motion was made by McClure, seconded by Akins, to remove the paragraph containing the commitment and obligation of the City, and prepare it as a general letter of City support and authorize the signature of Council President McClure. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Mayor Crump brought up the subject of the TV Cable franchise and increasing cable fees. The Clerk was requested to review the franchise to see if the City Council’s approval was needed prior to fee increases.
The Clerk requested vacation from Feb 10-24, and motion was made by Barnard, seconded by McClure, to approve the vacation as requested. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried!
There being no further business, the meeting was adjourned.