The regular meeting of the Riggins City Council was called to order by Council President Glenna McClure, in the absence of Mayor Crump. Other Councilors present were Anderson, Barnard and Friend. Guests present included Council-Elect Roy Akins, Claudia Delaney, Linda Hieter, Romine Scott, Gary Lane, Chris Johnson and Jon Wilson.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered. Motion was made by Anderson, seconded by Barnard, to approve the minutes as presented. Voting yea, Anderson, Barnard, Friend and McClure. No nays. Motion carried.
The financial statement was read detailing $22,249.37 bills paid after the December meeting, bringing the total December disbursements to $43,992.78. Bills in the amount of $27,229.77 were then presented for payment. After review, motion was made by Barnard, seconded by Anderson, to approve the financial statement and allow the bills. Voting yea, Anderson, Barnard, Friend and McClure. No nays, motion carried.
Council President thanked outgoing Councilor Tom Anderson for his service to the City during the last four years. She read a statement from Mayor Crump outlining all the accomplishments made by Anderson and the Council during that time, and presented him a Certificate of Appreciation as he left the Council table.
At that time Council-Elect Roy Akins was asked to join the Council in the position vacated by Anderson and the Clerk administered the oath of office to the two newly elected officials, Roy Akins and Glenna McClure. A Certificate of Election was presented to each.
The first order of business for the new Council was to elect a Council President. Motion was made by Barnard, seconded by Friend to nominate Glenna McClure, and that the nominations cease. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
At the request of the Mayor, Council-President McClure appointed the Councilors to the following commissions: Carolyn Friend – Water; Larry Barnard – Sewer; Roy Akins – Emergency Services; and Glenna McClure – General Government, City Hall, Library, Streets, Recreation and Sanitation. Motion was made by Friend, seconded by Barnard, to confirm and approve the Council appointments as requested. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Also, at the request of the Mayor, Council-President McClure appointed the following city officials:
June Whitten, City Clerk Treasurer; Charlie Amell, Public Works Director; Dan Catherman, Fire Chief; and Adam Green, City Attorney. Motion was made by Friend, seconded by Barnard, to confirm and approve the city officials appointments as requested. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
At this time Council-President McClure made the following appointments to the Riggins Urban Renewal Agency: Robert Crump and Glenna McClure, both four year terms to expire in January 2014; and Roy Akins to replace Tom Anderson and complete his term which expires January 2013. Motion was made by Barnard, seconded by Friend, to confirm and approve the URA appointments as stated. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
The Council was made aware of the following items after the original posting of the preliminary agenda:
(1) Guest Gary Lane and Chris Johnson – Salmon River Road Project
(2) Damaged Emergency Services sign – Romine Scott
(3) Library Carpet Inspection
(4) Carpet Replacement – Idaho County
(5) CABS – Linda Hieter
After review, motion was made by Barnard, seconded by Akins, to add the listed items to the agenda. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Claudia Delaney visited with the Council, requesting that she be allowed to “intern” or volunteer at the sewer treatment plant to learn the wastewater operation. She is on the McCall City Council, and wants to learn about the operation of the sewer system to assist with her Council activities and to see if it would be a career opportunity that she may want to pursue in the future. The Riggins system was recommended to her by JUB Engr Brett Converse, since it is a rather sophisticated system. She proposed to work 15 to 20 hours per week, depending upon Charlie Amell’s work schedule and needs. She left a resume for the Council’s review.
Romine Scott visited with the Council about the Emergency Services sign, which has been damaged by the wind, with a portion of it falling off. He proposed to replace the sign with metal material at a cost of $734. He said he would build the sign, but would not be able to install it. However, he could assist. The Council took his offer under advisement.
At this time Gary Lane and Chris Johnson addressed the Council about the Salmon River Road Project. They expressed concern about the road improvements planned above Lake Creek Bridge and the first two miles to Shorts Bar. They expressed concerns that outfitters are losing business due to the current project, ongoing now for three years, with two more years of construction planned. Also that it may violate environmental assessments and that the scenic value of the river is compromised by the use of cement barriers, rip rap to the river, large retaining walls, etc. They reported they have contacted Federal Highways officials requesting a public meeting and were told that they should work through the City and County. Lane and Johnson requested that the City and County arrange a meeting with Federal Highway officials and the engineers for public input prior to the next project bid. The Council suggested that Lane and Johnson contact the Federal Highways directly, but indicated they would take their request under advisement for further discussion.
Linda Hieter visited with the Council updating them on the CABS program. CABS is now up and running making scheduled trips to McCall and Grangeville each week. They are working with Treasure Valley Transit and have an office in Heath Realty open three days a week with Linda acting as the new Local Transit Coordinator.
Id County Deputy Jon Wilson gave the following police report for December:
Calls: December 09 12 45
2008 YTD 346 890
2009 YTD 292 856
Citations: December 09 11 13
2008 YTD 122 241 (47 speeding, 12-13 DUI)
2009 YTD 171 251 (148 speeding, 12-13 DUI)
Wilson also gave the following CCC Report:
(1) Price quotes for the speed indicator signs are being requested. The fundraiser was a success, and they may now have funds for both signs.
(2) The horseshoe pit project proposed for the park is now on hold, and will resume again in the spring.
Charlie Amell gave the following project report:
(1) A letter of intent has been submitted to DEQ for grant funding of a Water Facility Study. DEQ reports that there is doubtful that the project will be funded. Amell reported that costs for the water study run around $50,000, with an additional $5,000 to camera the well. JUB reported the costs to run around $60,000, plus $25,000 if an Environmental Impact Statement is required. DEQ Tom Moore suggested that the Council start setting aside funds each year for the study. Amell will also visit with Rural Development officials about possible grant funding.
(2) Energy Efficiency Grant Applications have been submitted for the replacement of the flume at Flume Gulch, new well pumps and new City Hall lighting. If the lighting is changed to the new florescent lights, there would be a 7900 kw saving, or $425 per year, plus Idaho Power offers a $1742 energy rebate.
(3) He reported that he would like to keep the Kennedys working in the irrigation ditch through the spring. The ditch from Flume Gulch to the Salmon River Motel needs extensive sod removal and leak repair.
(4) He inquired about recycling in Riggins. It is now available in other parts of Idaho County, and is needed in this area. It was reported that Idaho County may have to be contacted for more information.
(5) A cutting edge for the skidsteer was needed, at a cost of $400. Also, a repair kit and oil were needed for the chlorinator, at an estimated cost of $550. The Council agreed to the purchases.
(6) The second phase of the energy efficiency grants are now open for application. These grants for renewable resources are up to $250,000. Amell is looking to put solar panels on the sewer treatment plant and drying bed sheds, which would require 4300 sq ft of panel, and could be done within the $250,000 budget. DC Engineers will be here this week to look at the buildings and assist Charlie and JUB with grant plans. This project is estimated to provide the power for the treatment plant. After discussion, motion was made by Barnard, seconded by Friend, to pursue the $250,000 energy grant. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
(7) The sewer treatment plant renovation project pre-construction conference will be held January 13, 2010, at 10:00am, in the Council chambers. JUB, RD, CEDA, and the contractor will all be present, and the Council was invited to attend.
(8) Amell requested that the City timesheets be updated to include space to record leave taken.
The EMS report, prepared by Curt Brimacomb, was reviewed by the Council.
The Clerk reported that Pim Hoogland had looked at the Library carpet and would come up with a proposal for presentation at the next meeting.
It was reported that Idaho County had agreed to pay for the city costs incurred with the mercury spill in the police office last March. They will pay for the carpet in the Police Office, Council Room and Lobby/Hall, a vacuum and lobby mat, which all had to be removed as a result of the chemical spill. An invoice for those costs will be included with their quarterly contract payment.
The sign ordinance will be re-sent to everyone for their review and comment.
It was reported that the White Water Park Committee met with Dan Miller, from National Park Service, about their assistance with the project. They will provide technical assistance with the bathrooms, parking, signs, trails, etc. Miller also indicated that he would attend meetings with the agencies to offer support for the project. REP will soon have the permit application information ready for the Council’s review, and two options were being considered. Normally the information is reviewed by the Council, then sent on to Dept of Water Resources and the Corps of Engrs. They will review and send the information out to all the interested agencies, such as Fish & Game, NOAA, the Tribe, etc. for a 30-day comment period. Any comments received will be sent back to the City, along with Dept of Resources and Corps of Engr’s comments, changes, etc. to be further addressed. Since there is high interest in the fishery, and so many agencies involved, it was suggested that the City send the preliminary information out to all the agencies as well as Dept of Water Resources and the Corps, and schedule a meeting with them prior to the formal submission of the application. The City and REP can then hear issues brought up at the meeting and those concerns can be addressed in the application submittal. Dan Miller, the White Water Committee and URA have all recommended that the Council schedule a meeting with the agencies prior to the application submittal. After discussion, motion was made by Barnard, seconded by Akins, to follow that recommendation and schedule the agency meeting prior to the formal permit application submittal. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Discussion on the service line resolution and bonus-retirement policy was postponed for future meetings.
The Clerk reported that Dennis Albers had agreed to work on the park and riverbank acquisition, if the Council so desired. After discussion, motion was made by Barnard, seconded by Friend, to retain Albers for the legal work required. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
Mayor Crump’s proposed water and sewer ordinance was discussed, and it was requested that Council comments on the proposal be sent to the Clerk or the Mayor by the end of January.
In response to the City’s letter concerning a vicious dog complaint, Tom and Tracy Travis presented the Council with the following documentation, as requested: (1) A check in the amount of $244.76 for reimbursement of the victim’s vet bills, (2) Copies of dog tags and rabies vaccination, and (3) pictures of the gate repairs made to confine the dogs. The Council reviewed the material, and it was reported that the dog was out of the yard again, and that there may be a problem with the back fence. After discussion, it was agreed that another letter should be written to require that additional precautions are taken to assure that the dog is confined to their property.
At this time the 2010 Alcohol Beverage License renewals were reviewed. Motion was made by Friend, seconded by Barnard, to approve the renewal of the licenses upon proper application and payment of fees. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
The Census Bureau has asked the City to volunteer the use of the Council Room 15-20 hours per week to assist citizens with the census. After discussion, the Council agreed to volunteer the room for their use.
At this time the subject of Claudia Delaney’s internship was discussed. The Clerk reported that both Workman’s Comp and ICRMP had been contacted, and there was no insurance problem identified with the proposal. After discussion, motion was made by Barnard, seconded by Akins, to allow Delaney to volunteer at the treatment plant, as long as PWD Charlie Amell was in agreement. If Amell no longer approves, the internship would end. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried. A letter of this decision will be written to Delaney.
The Clerk reported that there are also two citizens that have court-ordered community service to complete, one male with 40 hours and one female with 30 hours. Workman’s Comp and ICRMP had been contacted about this service also, and there was no problem, only that the volunteered hours must be reported to Workman’s Comp and insurance paid at the community service volunteer rate. After discussion, the Council agreed to their work also, with Charlie Amell being contacted about potential jobs. It was suggested that they clean the storm gutters, remove puncture weeds and paint the fire hydrants.
At this time the Council revisited Gary Lane and Chris Johnson’s request for a public meeting on the Salmon River Road Project. It was noted that public meetings on the upcoming projects had previously been held at the Best Western Lodge. After discussion, it was agreed that the City would not request that another public meeting be held, but would relay the information on to Federal Highways, if a sizeable group of citizens indicated a desire to have additional public meetings.
The Council then reviewed Romine Scott’s proposal to replace the Emergency Services sign for $734. After discussion, motion was made by Barnard, seconded by Akins, to have the sign made, as proposed, with blue background and beige letters. Voting yea, Akins, Barnard and McClure. Councilor Friend abstained, due to conflict of interest. No nays, motion carried.
Councilor Akins reported that the Dive Team is seeking grants for education, safety tips etc. They are also submitting a whitewater grant for $5000 equipment including three full-face masks with wireless communication capabilities.
The Council reviewed Mayor Crump’s letter concerning issuing a receipt for boulders proposed to be donated by DEBCO for the White Water Park construction. After discussion, motion was made by Friend, seconded by Barnard, to issue the letter agreeing that the City would provide a receipt for the boulders that would include the wording “receipt for market value”, rather than to state any specified dollar amount. Voting yea, Akins, Barnard, Friend and McClure. No nays, motion carried.
There being no further business, the meeting was adjourned.
Acting Mayor Clerk