12-12-11

City Hall

10:00am

 

A special meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Friend and McClure.  Councilor Barnard was absent.

PWD Charlie Amell was also present.

 

The special meeting was called for the consideration of personnel matters.

 

At 10:15am, motion was made by Friend, seconded by McClure, to go into executive session for personnel matters as provided in IC 67-2345B.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

At 11:35 am, at the conclusion of the executive session, motion was made by Friend, seconded by Akins, to return to regular open session.  Voting yea,  Akins, Friend and McClure.  No nays, motion carried.

 

The Council discussed the application received for PWD Apprentice.  After review, motion was made by Akins, seconded by McClure, to select John Pottenger for the position.  Rate of pay was set at $13.00 per hour plus $1.50 per hour increase upon obtaining Small Water Certification, with hiring to be effective December 13, 2011, if the proper paperwork is completed through the Dept of Labor.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

Motion was then made by Friend to terminate Robert Ader from employment, and consider a replacement from the applications received for the PWD Apprentice position.

The motion died for lack of a second.

 

After discussion, motion was made by McClure, seconded by Akins, to table the discussion of Ader’s employment until the regular City Council meeting scheduled later in the evening.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

There being no further business, the special meeting was adjourned at 11:48am.

 

 

 

_____________________________                 _______________________________

                                    Mayor                                                                          Clerk

 

 

 

 

12-12-11

6:00pm

City Hall

 

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Councilors present were Akins, Friend and McClure.  Councilor Barnard was absent.  Guests present included Chad Slicher, Kelly Dalquist, Richelle Barger, Doug Crump, Cory Raquet, Susan Hollenbeak, Gary Miller and Johnny Pottenger.

 

The meeting was called one hour earlier than usual to have a community information meeting on the newly acquired Riggins Community Center. 

 

Mayor Crump explained that the ownership of the IOOF building had recently been transferred to the City.  The Council recognized the poor condition of the building and planned to seek grants for its renovation.  Slichter Architects had been hired to assess the building for construction and compliance needs, and CEDA had been contracted to prepare an application for a $150,000 Block Grant. The Council was requesting the community’s assistance and public input on the building needs, it’s use and future renovation.

 

Chad Slichter gave a presentation of the building in the current state, pointing out various ADA access options and reporting the electrical and plumbing renovation needs.  It was also noted that the kitchen would have to be renovated to comply with health regulations if a commercially approved kitchen was needed.  Additional uses identified by the citizens present included stage performances, dance classes, wedding receptions, dances and office space.  Slichter indicated that the renovation needs were extensive, and the $150,000 grant may not cover all the costs.  Kelly Dalquist, of CEDA, reported that Rural Development may have $10,000 grants available for community facilities, and that she would contact them for more information.  It was also noted that the Council may have to prioritize the areas of renovations, based on construction estimates.   Slichter will prepare a written report of his assessment for the Council, including the information received from the meeting.

 

At 7:20pm, the meeting ended and regular session opened. 

 

The minutes of the previous meeting were presented.  Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were accepted. 

 

It was reported that the following items had been brought to the Council’s attention, and should be added to the agenda:  Riggins TV Cable Company and CABS request for City assistance.  Motion to add both items to the agenda was made by Friend, seconded by McClure.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

The financial statement was read detailing $15,671.10 bills paid after the November meeting, bringing the total November disbursements to $35,522.15.  Bills in the amount of $22,238.78 were then presented for payment.  After review of the bills for payment, motion was made by McClure, seconded by Akins, to approve the financial report and allow the bills.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.  A copy of the financial report is attached and hereby made a part of this record.

 

Librarian Susan Hollenbeak visited with the Council about the new State laws concerning internet access that will take effect October 1, 2012.  The law requires that all public access computers be filtered, that they cannot access porn, etc., but that the filtering must be removed if requested by a patron.  She reported that the Idaho Library Commission is working to develop policies to help libraries meet the State laws.  Costs for the filtering systems run from free to $800 per year, with $300 per year being the average.

 

John Pottenger attended the meeting and Mayor Crump congratulated him after being hired as the City’s new PWD Apprentice, with the wages being $13.00 per hour, and $1.50 per hour increase slated upon receipt of his first State certification.  Mayor reported that Sacramento College offers online courses for water and sewer certification.  Pottenger needs to take 6 hr credits in water distribution and 6 hr credits for chlorination training, plus 88 hours of work in the water department in order to qualify for the test, which is scheduled to be given in March and June of 2012.  Pottenger will be signed up for those online classes.

 

It was reported that Pottenger and Robert Ader had attended a wastewater class in Boise November 29-30, incurring some travel expense.  Dept of Labor had indicated that they will pay the class registration fee for Pottenger, if the City would pay any additional travel expense he had incurred.  After discussion, since Pottenger’s travel expenses were minimal, since the motel and mileage were Robert Ader’s expense, motion was made by Glenna, seconded by Akins, to pay the travel expense incurred by both Pottenger and Ader while attending the class in Boise.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

The following water adjustments were considered:

Gordon Barner:  A letter was received from Mr. Barner concerning his water bill for August and September, which higher than normal.  He had previously requested adjustment of his bill, along with several other users in previous meetings. Barner questioned the meter readings and if the meter was certified for accuracy. The account was reviewed, and it appeared that since the meter continued to show higher readings in September, it was thought a leak may be present.  The Council had previously agreed to further check the meter.  There were no leaks identified, and since the reading had returned to normal in October, it appeared that the meter was reading correctly.  It was also reported that a new meter had been installed in September 2010, and all new meters purchased are certified for accuracy.  Since the City cannot guarantee the accuracy of the meter readings prior to August, motion was made by Friend, seconded by McClure, to adjust the August and September charges back to the minimum. Voting yea, Akins, Friend and McClure.  No nays.  It was also noted that Barner should be notified that this was a one-time adjustment, and if the water consumption increased next year during irrigating season, additional adjustment would not be made.

Brimacomb:  Stef Brimacomb had requested the consideration of adjustment on her bill at the November meeting, and that request had not yet been acted upon.  They suspected leaks in the irrigation system, and reported they had checked for leaks, finding nothing significant.  Their irrigation system had been turned off for the winter and the consumption dropped to normal levels.  After discussion, motion was made by McClure, seconded by Akins, to adjust their water back to the September 2010 consumption, but notify Brimacombs that the leak must be repaired since no additional adjustments would be made if the water consumption increases next year during irrigation season.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

Charlie Amell gave the following report:

(1)    He requested that the Council consider a written policy on the irrigation ditch and lateral maintenance.  For years, the city maintenance crews have cleaned the main ditch, but lateral ditches had always been the responsibility of the land owner.  However in many cases, the lateral ditch crosses property that really have no accessible use, and some landowners in that case will not repair or maintain the ditch through their property.  In that case, the city crew has previously helped repair those ditches in order to maintain access to downstream users.  He cited examples, such as Bullingtons, Hirsts, and McArthur Street.  City assistance with water and sewer line locations and repairs were also discussed.  He indicated that they had always tried to help, lending their expertise in a good neighbor fashion, but requested that the Council consider a formal written policy, since this activity had recently been questioned.  After discussion, Mayor Crump agreed to help draft a written policy for the Council’s consideration.

(2)    The Generator at the wellhouse was causing electrical problems, and Challenger Companies, with the help of CAT Repair solved the problem, but in the process determined that the generator is not adequate to run all the motors.

(3)    Meter reading is improving, with fewer meters having to be reread each month.

(4)    Mike Kennedy has been working on irrigation issues behind the Heritage Center.  He has addressed two abandoned irrigation lines in that area and is installing an irrigation box for the Heritage Center irrigation pump.

(5)    The park sewer lift station float system switch will be repaired by Medley Electric.

 

The following police report for the month of November was provided by Idaho County:

Calls:  Area 39, City 13; and Citations:  Area 14, City 11.

 

The Clerk reported that the State Treasurer’s Local Investment Pool is not insured by FDIC, but that they have assured the local governments that they are investing only in safe, non-volatile, highly ranked securities.  This type of investing is safer during these times, but the interest rate is very low.  After discussion, it was agreed to leave the city’s investments in the St Treasurers Pool, with no change.

 

Councilor Friend requested that the access to Berger Street be reviewed, as she feels that the curbs adjacent to the intersection may need to be painted for no parking, to provide a safer access to US#95.

 

Access Idaho, a company providing governments with the ability to accept credit card payments, has offered the City a trial membership.  It was agreed that the Clerk should get more information for the Council’s review.

 

The Riggins Community Center renovation project was revisited.  It was agreed that upon receiving the cost estimates from Slichter Architects, the Council would prioritize the building needs and forward all to CEDA for their grant writing purposes.  It was reported that a committee had met and discussed various building uses and rental issues.  The Clerk will prepare a summary of the committee’s recommendation for the Council for the January meeting.

 

The fireworks discussion was tabled for discussion at future meetings.

 

Mark Hinkleys have requested that their garbage charges be reduced to one cart.  They have always used only one, but have been paying for two, one for their residence and one for their business.  A request for the reduction in service has been submitted to LakeShore, and the Council indicated no objection, if LakeShore agreed.

 

At this time, the Council reviewed the Idaho County Commissioners canvas of the City election held November 8, 2011.  There were two four-year Council positions up for election.  The canvas, which was certified by the Idaho County Commissioners and Clerk, indicated that there were 289 registered voters with 127 ballots cast, or 43.9% of the registered voters voting.  There were four candidates running for the two offices with the following recorded votes:  Carolyn Friend 76, Jack Kappas 22, Gary Miller 95, and William David Tucker 44, with Carolyn Friend and Gary Miller being elected to the 4-year Council terms.  After review, motion was made by McClure, seconded by Akins, to accept the canvas as correct as certified by Idaho County officials.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.

 

Mayor Crump reported that CABS had requested that the City take ownership of their vehicles providing insurance coverage under the City’s policy, then lease them back to CABS for their operation.  The City’s insurance company had been contacted, and it was reported that ICRMP (the City’s insurance) will not insure the vehicles under the City’s policy, unless the City manages their operation and the vehicles are under the City’s control.  It was their opinion that this arrangement would be considered a “façade” – to insure the vehicles and lease back to CABS.  And in any case, CABS would not be insured, only the City would be covered in the event of a claim.  Mayor Crump indicated that COAST may work with CABS, to help provide the insurance coverage.  It was agreed that CABS could use the City parking lot behind the Chevron for their park and ride program, and that value could be used as in-kind grant match.  CABS officials will determine a reasonable value of the donation.

 

It was suggested that a checklist for the City Hall cleaning should be made to insure that all areas are being cleaned properly each week.

 

Mayor Crump reported that the Elk River TV Cable Company indicated that they were no longer able to continue with operation in the Riggins area.  They reported that they have 28 users, and would like to give the system to the City to operate.  After discussion, the Council indicated that they had no interest in taking over the system, due to the City’s limited manpower and lack of equipment.  Mayor Crump will visit with area citizens to inquire if anyone else had an interest in taking the system over.

 

At this time, Robert Ader’s employment was discussed.  After discussion, motion was made by Friend, seconded by Akins, to terminate his employment immediately, citing their loss of confidence in his work performance and that he had not met the conditions of his probation from October 2010, when he was required to obtain State water certification.  Voting yea, Akins, Friend and McClure.  No nays, motion carried.  Mayor Crump requested that the Clerk contact Ader to meet with him at the City Hall at 10:00am the following morning.

 

After discussion, the Council agreed to contact three of the candidates that applied for the PWD Apprentice position about their interest in the newly vacated position.  Ross Campbell, Lee Tumelson and Bryan Lowe will be contacted for re-interviews, if they are interested in the new position.  The interviews were set for December 16th, beginning at 9:00am.

 

The Council also discussed the need to purchase a trac-phone for Charlie Amell, as he is difficult to contact while working about town.

 

Mayor Crump reported that the City crew needed to locate the third meter for the Salmon River Motel.  Apparently it was covered in the highway construction and has been estimated since.  It was concerned that the meter being estimated was the service to the laundry.

 

There being no further business, the meeting was adjourned.

 

 

 

______________________________________       ______________________________

                                    Mayor                                                              Clerk