12-10-07

City Hall

7:00pm

 

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Council present were Anderson and McClure.  Councilors Barnard and Underwood were absent.  Guests present included Richelle Barger, Doug Crump, Jonny Wilson, Id County Deputy Doug Giddings, Carolyn Friend, Adam and CC Johnson from Lakeshore Disposal, Butch Walker from Walco, and Charlie Amell.

 

The Mayor noted that due to the absence of two Councilors, there was not a quorum present.  However, Councilor Barnard had reviewed copies of the documents under consideration by the Council this evening, and would be contacted by telephone conference before the close of the meeting, to render his vote on the matters.

 

The minutes were presented, Councilors polled and both agreed that they had read the minutes.  The Mayor noted typing corrections, and Richelle Barger’s name was stricken from the list of guests attending. The minutes will be further reviewed, and approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

The Financial Statement was read detailing $15,718.64 bills paid after the November meeting, bringing the total November disbursements to $40,947.70.  Bills in the amount of $27,176.74 were then presented for payment.  The Council reviewed the financial report with approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

Mayor Crump reported that due to the death of Bob Harper there is an opening on the URA Board.  After discussion, he appointed Council-elect Carolyn Friend to complete Harper’s term, and requested that the Council be thinking about someone to fill the vacant citizen position which will become available in January.  He also indicated that two citizen positions could be appointed, if desired, to increase the board to seven members.  He suggested that the increase in members may make it easier to gather a quorum. The Council agreed, and the matter will be further reviewed, and approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

At this time Deputy Giddings gave the monthly police report.  There were 80 calls during November, with 23 being in the City.  There were 30 citations issued, of which 8 were in the City.

 

Jonny Wilson gave the monthly CCC report:

(1)    He had attended a 501c3 workshop, and reported it would take approximately six months to complete the process for the CCC’s.  When that process is completed, the City would no longer be required as the group’s fiscal agent.

(2)    Shooting Range – The group had been meeting with BLM about various sites for the range.

(3)    Craft Fair – The event had a great turnout, and was a successful fundraiser for CABS

(4)    CABS – The group has put in two bids for used equipment.  The bid deadline was Friday, December 7th, but they had not yet received any information about the results of the opening.

(5)    CRATE – He reported that the November 16th meeting in Grangeville was very successful, with many area agencies, politicians and citizens present.  There was good information shared about the community’s recycling efforts.  Wilson indicated that they had not yet heard from Browns Industries about locating the recycling on the mill site property, and they may have to look for a site elsewhere.

(6)    Economic Development Team – This is a new committee formed with a mission statement to increase development of existing businesses and to create new business opportunities in the community.  Brad Sawyer, of Hunter Home Construction, is the committee’s project manager.

 

Mayor Crump reported that, upon the advise of City Atty Albers, he had gone to RiverVillage RV Park to personally contact Folwells about the trailer encroaching the City’s sewer easement on that property.  He indicated that Jim Folwell was not home at the time, and he visited with his wife, Tonya, who was non-committal about the removal of the trailer.  He suggested that the Council consider contacting C&B Towing in Grangeville, to get a cost estimate for moving the trailer and he would continue to work with Folwells.  The Mayor indicated that the problem may be that there is not another suitable space available on the property.  The Council agreed.

 

The Clerk reported that Travis Hollon had agreed to the Council’s request to construct a 5’ wide sidewalk, with two 40’ curb cuts, and was prepared to grant an easement for the sidewalk, as requested by the Council. 

 

A letter was received  (FAXed  today, December 10th )  from Idaho Dept of Fish & Game,  notifying the City about a depredation hunt being conducted on private property west of town, on property owned by Marvin Thach, Diane Thach, Marty Clay and Joe Scott.  F&G indicated that it is a doe only hunt, for kids, accompanied by an adult.  The hunt will run for three weeks, December 10-31, and was scheduled in response to the calls received about the deer problem in town. 

 

At this time the bid proposals for garbage service were read.  Proposal packages were sent to Walco from Grangeville,  LakeShore Disposal from McCall, and Simmons Sanitation from Kamiah.  Simmons Sanitation did not respond, and the proposals from Walco and LakeShore were as follows:

 

                                                 

 

 

LakeShore                   Walco

 

Residential Carts                                 $ 15.90                        $ 17.85

Commercial Carts

    1st Cart                                            $ 15.90                        $ 26.95

    Each Additional Cart                         15.90                           22.25

 

Dumpster/Container (Once a week dumping)

     2-Yard                                            $ 79.01                        $ 93.00

     3-Yard                                            $ 90.29                        $ 139.05

     4-Yard                                            $ 153.49                      $ 278.10

     8-Yard                                            $ 203.17                        No bid

    10-Yard                                             No bid                       $ 463.50

 

The proposal also contained the following information about comp service for the City:  Walco agreed to provide 95-gallon green carts, one each for the City Hall, the Heritage Center and would remove the 3-Yard dumpster at the Park, replacing it with one 95-gallon green cart.  LakeShore’s proposal indicated they would provide two 95-gallon green carts, one each for the City Hall and Heritage Center, and would continue the 3-Yard Dumpster at the City Park.

 

The Council agreed that LakeShore was the apparent low bidder, and Adam Johnson confirmed that the price stated included all related fees, including dumping, tipping etc. 

It was reported that LakeShore’s parent company, Waste Connection, was also into recycling, and Lakeshore is willing to work with the community and their recycling efforts.    The bids will be further reviewed, and approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.  Mayor Crump advised that both companies will be contacted following the Council’s decision.

 

At this time, Charlie Amell gave the following project reports:

(1)   The sewerline cleaning project is underway.  He indicated that the line from Tate’s to Crump’s contained a lot of grit, and that a 4’ crack was found.  He indicated that it should be repaired.  There was also a lot of grit in the line from the Salmon River Medical Clinic to the north end of town.  Amell reported that the lines need regular cleaning scheduled every two years to save the existing pipes.  If they are not cleaned regularly, and it is another ten years, the lines will have to be replaced, as the build up of H2S (hydrogen sulfide) erodes and breaks down the pipe material.  He indicated that the cost was approximately 72¢ per foot to clean and camera the lines, and that they had budgeted $5000 for approximately 6000 feet.  The Council agreed that it should be considered in the upcoming budget.

(2)   Amell reported that he had not prepared the skid loader bids, but anticipated that he would have them available for the January meeting.

(3)   The clarifier repairs are underway at the treatment plant.

(4)   The Geo-tubes, for solids removal, have been received, and a foundation area for the bags is being prepared with the extra help of Mike Kennedy and Steve Woodley.  The bags should be on-line next week.

(5)   He invited the Council to come look at the sewerline cleaning operation, or review the tapes, so they could see and understand, first hand, the need for the regular cleaning process.

 

Mayor Crump reported that he had attended the recent Ida-Lew meeting.  The next meeting is scheduled in Riggins, at Summervilles on January 22nd, and would have information about economic retention and available tax incentives and training.  He encouraged the Council to attend.

 

Mayor Crump also attended a Homeland Security meeting, representing the City. He explained that the City must be represented and be a part of the committee, to maintain our eligibility for future grant funding.  Meetings are scheduled once a month, for the next nine months, to plan for area disasters.  He indicated that he will push for better emergency service communication in the canyon and cited the area’s potential threat from fire, floods, wind, water-spouts, loss of power, and it’s location on the only north-south highway through the state.

 

The Clerk reported that the SEP-IRA contributions for the period January thru August has been made, with the exception of the $60 due Bob Harper and Suzann Underwood, which could not be made.  Bob Harper’s IRA account had been closed upon his death and a new account could not be opened for Suzann Underwood, due to the minimum contribution required.  Since the City is now covered by PERSI, and this would be the last year of the SEP-IRA’s, it was suggested that $60 be paid directly to the individuals as salary in lieu of the contribution.  The Council agreed, and this matter will be further reviewed, and approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

A request has been received from Suzann Underwood for garbage credit on her rental property located at 329 N.  She indicated that the house has been vacant since October 2006.  The Clerk reported that, since the vacancy had not been reported earlier, Walco had been paid for the service through September 2007, with the final fiscal year end adjustment and reconciliation paid.  Charges for the service were removed October 07, upon notification of the vacancy.   After review, the Council present indicated that it would be difficult to credit the account back to October 06, since Walco’s final payment for that fiscal year had been made, but the matter will be further reviewed, and considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

The Clerk reported that Brown’s Industries had not yet responded to the URA bill sent for the $5000 Plan prepared by PAC, and $1000 preliminary Water Study completed by JUB, as agreed upon in the signed URA MOPA agreements.  It was reported that a second reminder of the amount due had recently been sent Browns, but that the $5000+ bill received from PAC in September, was still unpaid.  The Clerk requested the Council to consider paying the amount owing to PAC, and signing a MOPA agreement, if Browns payment is not forthcoming.  The Council present agreed that PAC should be paid, and the matter will be further reviewed, and approval considered during a teleconference call with Councilor Barnard scheduled later in the meeting.

 

Councilor Anderson reported that he had visited with Fire Chief Dan Catherman about the fire engine.  He indicated that the City needs to be looking for a replacement vehicle, and he would contact Catherman again about the surplus vehicle available in Salmon.  Anderson and Mayor Crump plan to attend upcoming Fire Department meetings, as well as those by the Dive Team and EMS. 

 

Councilor McClure asked Mayor Crump to report on the November 16 garbage meeting held in Grangeville.  Mayor reported that the meeting had been attended by over 50 people from surrounding counties, related agencies and governments to gather ideas and see what could be done to encourage recycling and limit the amount of landfill waste.  The group considered the possibility of forming a solid waste district, proposed from Slate Creek to Pollock with the same boundaries as the Salmon River School District.  The newly formed district would have mandatory recycling, with curbside pickup offered at additional cost.  The operation goal would be the 3 R’s…..Reduce, Re-Use, and Recycle, and it is anticipated that landfill waste could be reduced by 60%.  It was agreed that such a district, if formed and operated properly, could be the model for the State.

The recycling effort, through CRATE and Idaho County will continue.

 

The subject of fighting and violence was brought up at this time.  Office Giddings reported that records indicate that there were eleven citations paid, six dismissed, and five continued or reduced to lesser charges.  He reported that some of these citations were issued to locals for repeat offences. Details of the citations were not discussed in the open forum, due to the ongoing nature of the cases.   Jonny Wilson, speaking as a private citizen, reported that an ordinance could be made charging a minimum fine up to $1,000 for disturbing the peace, and he felt that a higher fine would reduce the number of local offenders.  It was suggested that the City Atty should be contacted for information, and further research should be done in regards to a new ordinance.

 

At this time, a telephone conference with Councilor Larry Barnard was attempted.  When it was not possible to reach Councilor Barnard, a telephone conference with Councilor Suzann Underwood was attempted.  Neither Barnard nor Underwood could be reached for the telephone conference.  A second attempt to contact one of the Councilors will be made tomorrow, December 11, 2007 at 10:30am.

 

Because it is anticipated there will not be a quorum present when the meeting resumes in the morning, the following actions were taken:

 

(1)    Approval of the minutes – Motion was made by Anderson, seconded by McClure to approve the minutes of the previous meeting, as corrected.  Voting yea, Anderson and McClure. 

(2)    Approval of the bills and financial statement - Motion was made by Anderson, seconded by McClure to approve the bills and financial statement.  Voting yea, Anderson and McClure. 

(3)    Appointment of Carolyn Friend to URA Board - Motion was made by Anderson, seconded by McClure to approve the Mayor’s appointment of Carolyn Friend to serve out Bob Harper’s term on the URA Board.  Voting yea, Anderson and McClure. 

(4)    Garbage bid/proposal – Motion was made by Anderson, seconded by McClure to accept the bid as prepared by LaksShore Disposal for the City’s garbage service.  Voting yea, Anderson and McClure.

(5)    Approval of $60 salary payments to Harper and Underwood, in lieu of SEP-IRA contributions – Motion was made by Anderson, seconded by McClure to approve the payments as proposed.  Voting yea, Anderson and McClure.

(6)    Underwood’s request for garbage credit – Motion was made by Anderson, seconded by McClure, to credit any garbage charges made from October 2007, but to deny the request for credit during the period October 06 thru September 07.  Voting yea, Anderson and McClure.

(7)    City payment of $5000+ PAC bill for URA Plan – Motion was made by Anderson, seconded by McClure, to authorize city payment of the PAC bill for the URA Plan, with the creation of a MOPA agreement, if Brown’s Industries payment for the outstanding bill is not forthcoming.  Voting yea, Anderson and McClure.

 

 

Since there was no further business, the meeting was adjourned until 10:30 am, Tuesday, December 11, 2007, when it will be resumed and continued when Councilor Barnard or Underwood can be reached for a telephone conference to review and vote on the official actions taken above.

 

 

 

______________________________                 _______________________________

                        Mayor                                                                          Clerk

 

 

12/11/07

10:00am

City Hall

 

The regular meeting of the Riggins City Council was resumed and regular business continued, with Mayor Crump, Councilor Anderson and Clerk June Whitten in attendance.  Councilor McClure was not available.

 

Telephone contact was made with Councilor Larry Barnard, who was in Tennessee on a family emergency.  A telephone speaker conference was held to discuss the following official actions taken during last night’s session of the regular meeting.

 

(1)    Approval of the minutes – Motion was made by Anderson, seconded by McClure to approve the minutes of the previous meeting, as corrected.  Voting yea, Anderson and McClure.  Councilor Barnard confirmed that he had read the minutes of the previous meeting, and voted yea on the motion to approve them as corrected.  Motion carried.

(2)    Approval of the bills and financial statement - Motion was made by Anderson, seconded by McClure to approve the bills and financial statement.  Voting yea, Anderson and McClure.  Councilor Barnard confirmed that he had reviewed the financial statement and bills, and voted yea on the motion to approve them.  Motion carried.

(3)    Appointment of Carolyn Friend to URA Board - Motion was made by Anderson, seconded by McClure to approve the Mayor’s appointment of Carolyn Friend to serve out Bob Harper’s term on the URA Board.  Voting yea, Anderson and McClure.  Councilor Barnard voted yea on the motion.  Motion carried.

(4)    Garbage bid/proposal – Motion was made by Anderson, seconded by McClure to accept the bid as prepared by LaksShore Disposal for the City’s garbage service.  Voting yea, Anderson and McClure. Councilor Barnard confirmed that he had reviewed the bid proposals from Walco and LakeShore and voted yea on the motion to accept LakeShore Disposal.  Motion carried.

(5)    Approval of $60 payments to Harper and Underwood, in lieu of SEP-IRA contributions – Motion was made by Anderson, seconded by McClure to approve the payments as proposed.  Voting yea, Anderson and McClure. Councilor Barnard voted yea on the motion to approve the payments.   Motion carried.

(6)    Underwood’s request for garbage credit – Motion was made by Anderson, seconded by McClure, to credit any garbage charges made from October 2007, but to deny the request for credit during the period October 06 thru September 07.  Voting yea, Anderson and McClure.  Barnard reviewed the request for credit, and also voted yea to allow garbage credit beginning October 2007, as stated in the motion.  Motion carried.

(7)    City payment of $5000+ PAC bill for URA Plan – Motion was made by Anderson, seconded by McClure, to authorize city payment of the PAC bill for the URA Plan, with the creation of a MOPA agreement, if Brown’s Industries payment for the outstanding bill is not forthcoming.  Voting yea, Anderson and McClure.  Barnard also voted yea on the motion.  Motion carried.

 

There being no further business, the meeting was adjourned.

 

 

 

 

__________________________________          _________________________________

                                    Mayor                                                              Clerk