RIGGINS CITY COUNCIL

November 13, 2019 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present – Miller, Wilson, Akins and Friend. 

Guests:  Mariah Crump, Laina Walkington, Garret Visser, Brady Clay, Bob Crump, Linda Heiter and Bill Sampson

Staff: Jeff Joyce and Dan Wash

OCTOBER MINUTES:  Council members were individually polled and all confirmed they had read the October meeting minutes.  Motion was made by Wilson to approve the October meeting minutes as presented; motion was seconded by Akins.  Voting yea, Akins, Wilson, Miller, and Friend.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $930.81 paid after the October meeting bringing the total October disbursements to $51,928.87.  Bills in the amount of $27,296.74 were then presented for payment.  Motion was made by Miller to approve the financial statement and allow the bills for payment; seconded by Friend.  Voting yea, Akins, Wilson, Friend, and Miller.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

IDAHO WILDLIFE FEDERATION – SALMON & STEELHEAD RECOVERY:  Garret Visser addressed the Council regarding low fish returns and the decline in fish counts.  Visser referenced the 2001 fish return which resulted in approximately $10 million spent by anglers in Riggins alone.  With the closure of the Clearwater fishery this year, an estimated $8.5 million in revenue has been lost, along with 45 jobs.  Councilor Akins expressed his appreciation for the work Idaho Wildlife Federation is doing and their support of communities impacted, and that the Governor’s Task Force on Salmon and Steelhead Recovery came about as a result of Idaho Wildlife Federation’s efforts.  Visser asked for the Council’s support of a letter IWF has drafted to Governor Brad Little, Representatives Simpson and Fulcher, and Senators Risch and Crapo asking these leaders “to stop the downward trend of Idaho’s salmon and steelhead toward extinction”; samples of the letter were distributed to the Council for review. Visser stated other cities impacted by this issue are signing on to this letter requesting our legislators support.  Councilor Akins stated he would like to see the Council show solidarity and advocate for our community, and that there is a need for help from the State officials; the Governor’s Task Force website has a lot of valuable information on the issue.

After discussion, motion was made by Akins to be included in the letter to the legislators; motion seconded by Wilson.  Voting yea, Akins, Wilson, Friend and Miller.  No nays; motion carried.

PTO FUNDRAISER – “RIGGINS DOWNTOWN COURT PROJECT”:  Mariah Crump addressed the Council regarding the project at the courts across from City Hall.  Crump thanked the Canyon Community Coalition for their efforts in cleaning up the courts and installing lighting in 2009.  The Parent Teacher Organization (PTO) has a goal to raise $75,000 to create a safer space for our community at the courts, and tax deductible donations have started coming in.  The timeline for the project is 18 months.  She stated 45 people participated in the cleanup event held recently.  Since this location is on a major highway, travelers also use the courts.  They would like to restart the Alumni Games in the summer; also noting that 53% of children in our school district have parents who are alumni, and that 60% of pre-school through 5th grade kids have parents who are alumni. Other sports could include pickleball, badmitton, volleyball and tennis; a “bounce wall” is also being considered.  A net system to raise and lower the net is on the list of improvements.  Laina Walkington described a new court surface being researched.  Crump described the addition of lockers to hold various sports equipment.  After discussion, motion was made by Akins to donate $500 to the PTO Fundraiser Project, and to consider future donations as needed; motion seconded by Wilson.  Voting yea, Wilson, Miller, Friend and Akins.  No nays; motion carried.

ELECTION/COUNCIL:  Mayor McClure welcomed the newly elected City Councilors, Brady Clay and Bill Sampson.  Bob Crump expressed his appreciation to the outgoing Councilors… Carolyn Friend for her years of service on the Council, and to Gary Miller and his dedication to a number of projects including the Riggins Community Center.

STIBNITE REPORT:  Bob Crump reported that the Advisory Council meets tomorrow focusing on the workforce; applicants may apply now. Draft Environmental Impact Study comment letters are due in January 2020.  Crump will be drafting a comment letter for the City Council to review in January which will be sent to the Forest Service for the Council to review in January.

The Foundation will be requesting applications that benefit communities in the area in June 2020, and is required to donate 5% of cash and stock contributions from Midas Gold in 2020. In addition, Crump reported the Stibnite Foundation has hired a consultant through the Laura Moore Cunningham Foundation. 

RIGGINS COMMUNITY CENTER

LIFT ISSUES:

Pinehurst Quilters – complaint about inoperable lift:  Council reviewed the November 4, 2019 letter detailing their concerns about the lift not working during their Quilt Show in October.  Councilor Miller and Dan researched the issue and determined the door was forced open which caused the lift to quit operating.  Miller has been in contact with the lift repair service and repair is scheduled.

Linda Heiter addressed the Council as a Community Healthcare Worker and community advocate regarding improvements that could be made to make the facility more accessible, specifically permanent signage on the front of the building indicating that a lift is available. 

Discussed the need for City staff to provide in-person training to event coordinators on how to operate the lift prior to their event; Clerk will implement this with rental policy.

FEE REVIEW REQUEST:

Salmon River Art Guild – Clerk reported she received a request from the Art Guild asking that the Council would consider refunding a portion of their rental fee; the rental fee in the past was $200 but the 2019 fee was $312.50 (kitchen use included) which placed an unexpected burden on their non-profit group.  Clarified what constitutes a rental fee for the kitchen as this group does no cooking nor use of kitchen equipment; for future use, the kitchen will not be included in the rental fee.  After discussion, motion was made by Wilson to refund $112.50 to the Salmon River Art Guild; motion seconded by Akins.  Voting yea, Akins, Wilson, Friend and Miller.  No nays; motion carried.

EASEMENT ISSUE – GEM STOP/RIGGINS COMMUNITY CENTER:  Clerk reported that Ken Cook with Timberline Surveying contacted her about a 6 foot wide Ingress/Egress Easement (Instrument #397244) from Main Street to the IOOF Hall, which terminated when the IOOF transferred the property to the City (Riggins Community Center).  The Gem Stop is being purchased by Jackson’s (D. Shepherd Family Limited Partnership); Jackson’s would like to clarify that the City of Riggins is vacating any interest it may have in the easement.  City Attorney, Adam Green, has reviewed the Quit Claim Deed.  After discussion, a motion was made by Friend to approve the Quit Claim Deed; motion seconded by Miller.  Voting yea, Miller, Akins, Wilson and Friend.  No nays; motion carried.  Mayor McClure signed the Quit Claim Deed on behalf of the City. 

DEPARTMENT REPORTS

EMS – no report

LIBRARY – no report

PUBLIC WORKS – Dan reported the following:

Lab Testing Error – Dan presented three water samples for the Council, and asked which bottle contained a sample of what is being discharged from the treatment plant (Total Suspended Solids test). Anatek Labs, who does the testing for water and wastewater samples, reported a violation on the TSS count; Dan questioned the lab about the results; the lab reported back that an employee had switched the bottles resulting in the violation – lab error.  One of the samples in Dan’s demonstration was from the headworks (very cloudy/murky) which would result in a TSS count equal to what Anatek Labs reported. Dan revealed the sample of what is being discharged, clearly demonstrating the difference. The DMR (Daily Monitoring Report) had already been submitted to DEQ; Jason Wereley is working with DEQ to get the DMR modified and the violation corrected.

SCAT Project – the project has been delayed due to a 2” error in the size of the building constructed by the contractor; building is being rebuilt.  Project should be finished by rafting season 2020.

Ditch repair behind Cattleman’s is scheduled for next week.

Our new employee, Eric Coates, is fitting in well; jumped right in on a meter project recently.

FIRE – Jeff Joyce reported the following:

An Extrication Class was held in October; only 5 people attended.  He is planning another training in the future.

A total of 47 trick-or-treaters visited the Fire Bay on Halloween night.

The new truck is close to being up and running; should finish it up at tomorrow’s meeting.

Salmon River Rural Fire Department has purchased 4 new trucks through auction sites.

Fire Department will be delivering Santa Claus to the Christmas Tree Lighting on December 7th at Two Rivers Coffee.

Jeff would like to tour the Riggins Community Center during the meeting tomorrow night to develop an Evacuation Plan in the event of an emergency in that facility.

CHRISTMAS SNOWFLAKE LIGHTS:  Clerk reported that the Chamber of Commerce President, Karen Savage, was contacted about the status of the snowflake lights; Savage indicated that the Chamber could not use them any longer and that they needed to be thrown away or given away.  Mayor McClure would like to display these on the fence above the park… all agreed.

READERBOARD:  Clerk reported that ICRMP has remitted $12,062 for the claim on the readerboard (replacement cost less $500 deductible); Sign Crafters in Lewiston will be completing the replacement project.  Councilor Friend indicated that the Chamber of Commerce’s original computer and program for the original reader board had been given to Vicky Lowe (previous Chamber President). 

FY2019 AMBULANCE BILLING WRITE-OFFS:  Clerk reported that billing data has been compiled dating back a number of years - $87,504.09 has been submitted to the Credit Bureau for collection; $21,336.66 for insurance write-offs; and $29,542.19 are uncollectible due to death.  After discussion, motion was made by Miller to approve the ambulance billing write-offs; motion seconded by Wilson.  Voting yea, Wilson, Miller, Friend and Akins.  No nays; motion carried.

PERSONNEL POLICY MANUAL:  Council reviewed the draft Personnel Policy update.  After discussion, motion was made by Friend to adopt the updated Personnel Policy; seconded by Akins.  Voting yea, Akins, Miller, Wilson and Friend.  No nays; motion carried.

PAST DUE WSG ACCOUNTS:  reviewed

FACILITY RENTAL APPLICATIONS:

Heritage Center – Mary Lee Crump on December 8th from 1-5 p.m.

Park – Salmon River Chamber of Commerce for Hot Summer Nights on July 24-25, 2020.

CLERK REPORT

Hookup Fees: Big Eddy RV Park being separated upon sale of upper property; hookup fees will be due as well as a maintenance easement for water.

Michelle Khan is building a new home on the property at 1106 North Borah; additional EU’s will be billed; no hookup fees are required.

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 8:45 p.m.

Respectfully Submitted,  Brenda Tilley, City Clerk-Treasurer