RIGGINS CITY COUNCIL

November 14, 2018 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins, Friend, Wilson and Miller. 

Guests:  Anne LaBelle, Belinda Provancher, Tom Anderson, Bill Lenhart, Bob Crump, Diane Thach, Rich Friend, Colleen Muchoa, Mike Neal, and Don Smith

Staff: Dan Wash and Janeen Eggebrecht

OCTOBER MINUTES:  Council members were individually polled and all confirmed they had read the October meeting minutes.  Motion was made by Akins to approve the October meeting minutes as presented; motion was seconded by Wilson.  Voting yea, Friend, Akins, Wilson, and Miller.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $8,463.94 paid after the October meeting bringing the total October disbursements to $61,533.73.  Bills in the amount of $22,141.48 were then presented for payment.  Motion was made by Friend to approve the financial statement and allow the bills for payment; seconded by Miller.  Voting yea, Miller, Friend, Akins, and Wilson.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

MIDAS GOLD IDAHO – COMMUNITY AGREEMENT: Anne LaBelle updated the Council on recent developments including the communities that have agreed to sign the agreement (Yellow Pine, New Meadows, and Donnelly); meetings are being held next week with Idaho County and Adams County.  Valley County may have an addition to the Agreement specific to their permitting authority.  The City of McCall has been hosting a lecture series on various issues.

The Council reviewed the list of over 50 signatures in support of the Community Agreement.  Council also reviewed the letter received from Deborah Trent of Lucile in opposition of the City signing the Community Agreement. 

Mayor McClure thanked Bob Crump for volunteering to represent the Riggins community on the Advisory Council and Stibnite Foundation.  Mayor McClure then asked if there were any other volunteers for the Advisory Council or Stibnite Foundation.  Bill Lenhart and Mike Neal indicated they were interested in volunteering.  Mayor McClure thanked Bill and Mike for their willingness to serve on the groups and stated the Council would discuss the issue further.  It was noted that this is a long term project and alternates and replacements on the two groups will be needed in the future.

At this time, motion was made by Miller to agree to sign the Community Agreement with Midas Gold; seconded by Akins.  Voting yea, Akins, Miller, Wilson and Friend.  No nays; motion carried.

CITY BOAT RAMP – Grant Opportunity:  The Clerk reported that she attended the Idaho Parks & Recreation Workshop in Lewiston recently focused on State and Federal Grants.  Grant applications must be in by mid-January.  Research will need to be done to determine specifics of the project; Clerk will work with Akins and Dan to prepare. 

CHRISTENSEN – WATER METER INSTALLATION COST:  Mark Christensen addressed the Council regarding the November 2017 bill he received for water meter installation for $1,450.57.  The bill is for the labor and parts necessary to relocate Christensen’s water meter to eliminate leaks between the meter and building.  Christensen requested that the Council reconsider the bill because he believes the City took too long to complete the project; he asked for a 50% reduction.  After discussion, it was decided the Christensen bill would be reduced to $1,000 with the requirement it be paid in full by December 15, 2018 due to the delay in Christensen responding to written requests from the City Clerk. If payment is not received by the due date, the reduction will be voided and further collection efforts will be made.

DEPARTMENT REPORTS

EMS – Janeen Eggebrecht reported:

Plans are underway to have an EMT class provided by McCall Paramedics starting in January.  Only cost to the City will be books and the background check.  There are 10 locals who are interested in taking the class and becoming certified.  There are also folks interested in becoming drivers. 

FIRE – no report

DIVE TEAM – Akins reported he would like to surplus the old Dive Van and acquire a newer vehicle.  He would also like to move the old Fire truck out of the Dive Shop and relocate it in a shelter at the treatment plant. 

LIBRARY – no report 

PUBLIC WORKS – Dan Wash reported:

  •  Survey was completed on the east side of the treatment plant property today; the fence will be moved to make better use of the property.
  • Dan provided a meter assembly training for Shawn and Shane.  A new meter was installed at the Fitch property.  Will be able to make progress on meter replacement project.
  • Bailey Sewer Hookup – Dan has called and has not heard back on the status; will continue to attempt contact.
  • City Facilities have been winterized.
  • Fire Jeep is scheduled to go to the High School Shop class in January; class will reassemble the jeep as a project.
  • Stan Cline would like to build a cabin near the north lift station; Dan met with Cline and discussed hookups and easement issues.
  • Problems with the chlorine pump have been resolved.
  • In the process of getting bids for the roof replacement on the plant office.
  • Shane Harper has been working part-time; has been a good addition to the team.  Discussed the vacancy; Dan requested the Council consider making Shane full-time.  Council will discuss.
  • Reviewed Preventive Maintenance Agreements for generators (2); proceed.
  • Reviewed Work Orders and Project list.

SURPLUS EQUIPMENT:  Reviewed the list of equipment – a) Dive Team Van, b) 1997 Ford Pickup Bed and Box, c) Library Card Catalogs.  Motion was made by Friend to declare the three items surplus; seconded by Wilson.  Voting yea, Wilson, Friend, Akins and Miller.  No nays; motion carried.

HIGH SCHOOL GOVERNMENT CLASS:  Akins reported that the Government Class students are required to attend a City Council meeting by the end of the semester.

“MY TOWN IDAHO” CALL FOR PHOTOS:  Clerk reported that the Idaho State Historical Society is working on the 2019 Idaho Day (Monday, March 4) with the theme of “My Town Idaho”.  They are looking for photos to be used for the banners that are hung around the State Capitol and in marketing materials.  The photo may be a historic, recent, unique landmark, building or view of town.  The Clerk suggested submitting the photo by Conner Tomlinson taken from School Marm peak that shows the river and town.  The Council agreed.

MIDAS GOLD ADVISORY COUNCIL and STIBNITE FOUNDATION REPRESENTATIVES:  After discussion, motion was made by Wilson to appoint Bob Crump to represent the Riggins area on both groups; seconded by Akins.  Voting yea, Akins, Miller, Wilson and Friend.  No nays; motion carried.

POTTENGER – SICK LEAVE RESERVE BALANCE:  Mayor McClure reported that John Pottenger has resigned his position.  Clerk reported that all leave balances have been exhausted prior to resignation; there are 19.75 Paid Days Off remaining in John’s Sick Leave Reserve.  Personnel Policy states that any balance in the Sick Leave Reserve after termination will be forfeited.  After discussion, motion was made by Miller to pay John Pottenger the balance of his Sick Leave Reserve; seconded by Friend.  Voting yea, Miller, Friend, Akins and Wilson.  No nays; motion carried.

PUBLIC WORKS VACANCY:  After discussion, motion was made by Wilson to hire Shane Harper full-time @ $15 per hour with an increase to $18 per hour January 1, 2019; seconded by Akins.  Voting yea, Akins, Wilson, Miller and Friend.  No nays; motion carried.

CEDA – COMPREHENSIVE PLAN & ECONOMIC DEVELOPMENT TRAINING:  As a follow-up on the Council’s decision to participate in this grant-funded training, this is a 2-part program: 1) “Leading with Intention” is a 6-session, 3-hour training completed over six months focused on assistance to develop, implement and manage a Comprehensive Plan, and 2) enhance Council and staff’s knowledge of key elements of economic development and how to respond effectively to opportunities.  In addition, a one-day workshop on economic development will be offered to the community.  Training is free; the Clearwater Economic Development Association will reimburse for travel costs.  City Clerk and Mayor are scheduled to attend the kick-off meeting in early December. 

RESORT TAX ON VACATION RENTALS:  Clerk reported that Bob Crump had alerted her to an article in the November 1st Star News regarding Airbnb agreeing to begin paying McCall Local Option Tax (copy of article distributed).  New legislation (House Bill 216) went into effect January 1, 2018 that requires short-term marketplaces to collect and submit State and Local taxes for their Idaho hosts who provide temporary lodging (30 days or less).  The article states, “However, Airbnb failed to collect the appropriate taxes in several Idaho cities, including McCall, Ketchum and Driggs.”.  The Clerk contacted the McCall City Clerk who provided a copy of the Agreement between Airbnb and the City of McCall for the payment of Local Option Taxes from January to October, and the Tax Collection Agreement between Airbnb and the City of McCall effective November 1, 2018 outlining how Local Option Taxes will be reported, collected and remitted to the City of McCall.

Clerk reported that HomeAway.com, Inc. is the legal entity for VRBO and Airbnb, and that she had contacted them earlier this year about lack of reports showing what properties they were remitting for.  HomeAway responded that, “the law does not allow us to provide that information with our return.  The federal statute called the Stored Communications Act obligates entities like HomeAway to respond to government requests for owner information and transactional data only if the government follows the required process set forth in the SCA.”.  The Clerk will research what the process is.  There are 10 vacation rentals within Riggins City limits and all are listed with either VRBO or Airbnb.  After discussion, the Clerk will research how other cities in Idaho have dealt with the issue.

SALMON RIVER JET BOAT RACE FIREWORKS:  tabled until the December 2018 meeting.

PAST DUE WSG BILLING:  Reviewed

FACILITY USE APPLICATIONS

Ø CAROLYN FRIEND - OFF-SITE RENTAL:  8 chairs and 1 table from Riggins Community Center for November 22, 2018.

Ø CINDY BUCHANAN: Lower Level with Kitchen for November 22, 2018 from 9 a.m. to 9 p.m. for Thanksgiving Dinner.

Ø CHRISTMAS BAZAAR (Joni Shepherd): Upper and Lower Level without Kitchen for November 24, 2018 from 10 a.m. to 5 p.m.

Ø DIANE THACH: Lower Level without Kitchen for December 2, 2018 from 2 p.m. to 7 p.m. for a Potluck.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 9:15 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer