RIGGINS CITY COUNCIL

November 8, 2017 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Akins, Wilson and Miller.  Councilor Friend was absent.

Guests:  Cindi Baker

Staff: Dan Wash, Susan Hollenbeak, John Pottenger, Jeff Joyce

OCTOBER MINUTES:  Council members were individually polled and all confirmed they had read the October meeting minutes.  Motion was made by Miller to accept the minutes as presented, seconded by Akins.  Voting yea, Miller, Akins and Wilson.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $1,940.95 paid after the October meeting, bringing the total October disbursements to $62,988.13.  Bills in the amount of $18,294.04 were then presented for payment. Motion was made by Miller to approve the financial report and allow the bills; seconded by Akins.  Voting yea, Akins, Wilson and Miller.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.

DEPARTMENT REPORTS

EMS – Janeen Eggebrecht was absent but provided a copy of the Mutual Aid Agreement for Emergency Medical Services between the Meadows Valley Rural Fire Protection District and the Riggins Ambulance Service that is in the process of being finalized.  The agreement clarifies the mile markers each entity will service to in order to provide faster patient care (milepost 182 is the County line at Pinehurst).  Riggins will provide support south to milepost 179, while MVRFPD will provide service north to milepost 182. 

LIBRARY – Susan Hollenbeak reported on the conference she attended last week; the Talking Book Service for the elderly and handicapped is available; Susan will be presenting the program to the Senior Citizens in the future.

FIRE – Jeff Joyce reported:

·       Fire Safety Week – provided a tour of the fire house to pre-school and elementary students. 

·       Cascade System - there are issues with thread tape in the Cascade system; the equipment needs serviced by a qualified tech.  Jeff has attempted to locate a tech for this with no luck.  He will consult with other fire departments and try to locate a tech.  Councilor Akins requested to be advised on his progress.

PUBLIC WORKS– new Public Works Director, Dan Wash, reported:

Ø  Utility Management Training – Dan will be attending this 2-day certification course in Boise the last week of November.

Ø  Salmon River Experience – new water meter has been installed; Chuck Boyd will be billed for the City’s cost of installation and parts.

Public Works received a complaint from Frank Mignerey Jr. regarding the condition of Cemetery Hill Road after the water line project was completed; Mignerey requested more slope be put on the road for run-off; John met with Kern Construction who looked at the road and indicated there was nothing else that could be done and that the road was in better condition than it was before the waterline project.   

Ø  Alan Knight – new water meter has been installed.

Ø  Park Lift Station Fence – nearly completed.

Ø  Meter Replacement Project – brass and tools have been organized.

Ø  SCAT machine at Gem Stop – Dan spoke with Ted at the Gem Stop about the SCAT; Ted is adamant about closing down the SCAT machine indicating it costs $400 per month to pump it out, not to mention the odor.  Ted stated he has informed the Forest Service that July 2018 is the end date.  Council discussed the Forest Service setting up a SCAT machine with their own processing equipment on their property on the south end of town, and is hopeful they will proceed in that direction.

Ø  Salsnes repair and maintenance – John reported that contact was made with Trojan who referred the issue to Chad Miner with DC Frost Associates, who are trained and licensed to perform maintenance on the salsnes.  DC Frost Associates submitted a quotation for $4,560 to provide training on salsnes maintenance over two days time on site.  Public Works currently has the parts on hand that are needed to be replaced including a new belt.  Chad was here in Riggins when the salsnes was first brought online so is familiar with the setup.  DC Frost staff could be onsite December 4-5.  Reviewed the budget; a Salsnes Reserve Fund will be setup in FY18 with $1,000 initially; funds are available in the Sewer Depreciation Reserve Fund.  Motion was made by Wilson to proceed with the repair and maintenance project; seconded by Miller.  Voting yea, Miller, Wilson and Akins.  No nays; motion carried.

Ø  Reviewed work orders and projects.

Ø  Fire Hydrant parts were delivered; wrong parts were sent.  Dan is getting order straightened out.

Ø  Treatment Plant yard and shop is being cleaned and organized.

Ø  Track Utilities installation of Fiber Optic Line – Track Utilities bored into the sewer line on Ace’s Place and ran the new fiber optic line through a section of the city sewer line.  Track Utilities will need to dig up the line and replace the sewer pipe.  Discussed the need to camera the line and see if rocks and debris have dropped into the sewer line where it was bored into.  Clerk will send a letter to Track Utilities clarifying the City’s expectations that they will need to pay to camera the sewer line, and to clean the rock and debris out if necessary.

Ø  Drying Beds – discussed putting in new drying beds; will need to review the property line; Dan will research.

Ø  Work Schedule – John and Dan will remain on the 8 hours per day with 10 on and 4 off.

Ø  Part-Time Laborer – Dan asked the Council to consider hiring a laborer for a four day/32-hour work week.  The Council had budgeted for a part-time worker at 19 hours per week; PERSI eligibility starts at 20 hours per week.  Discussed the need to get organized and schedule projects for next year, such as the meter replacement project in north Riggins, and revisiting hiring a laborer in the spring.

Ø  Plant Building Roof – Dan and John have sealed the roof and there are no leaks currently; will keep this issue on the list for future upgrade.

IDAHO POWER AGREEMENT FOR TECHNICAL SERVICES:  Mayor McClure reported that Idaho Power has submitted an addendum to their 2008 Agreement for Technical Services.  Idaho Power has discontinued most of its TS Agreements with other customers, but is willing to continue with the City for the present time to provide services that the City is not able to provide internally or through available contractors, such as installing street lights.  The cost to the City is $62 per hour for labor and $24 per hour for a small bucket truck.  The Clerk reported that a new tree service in town has a bucket truck; it may be possible to contract with them in the future.  After discussion, motion was made by Wilson to accept the Addendum to Idaho Power’s Agreement for Technical Services; seconded by Akins.  Voting yea, Akins, Miller and Wilson.  No nays; motion carried. 

UMPQUA BANK – LETTER TO FDIC:  Council reviewed a draft letter to the FDIC regarding the closing of the Riggins branch in March 2018 outlining concerns.  After discussion, the letter was signed by all Council members.

FRONT OFFICE:  Council took a look at the condition the front office was left in by the Sheriff’s Department when they vacated the office (printers, evidence kits and papers [confidential information?] piled on the floor).  Mayor McClure will contact Sheriff Giddings and request they remove everything.  Councilor Akins requested that any paper that can be recycled is recycled. 

MANNING BRIDGE TOWER:  Councilor Miller reported there is a possibility that the tower could be moved by the end of December.  He has developed a plan; cost for concrete and bolts is approximately $2,500.  He is meeting with the bridge owner in the next couple weeks.  The Clerk will contact ITD for approval of the project.

RIGGINS COMMUNITY CENTER – ACOUSTIC FOAM:  Councilor Wilson reported that 1,500 screws and washers have been purchased and Councilor Miller painted each.  Wilson will start on the installation project tomorrow.

CITY PARK SECURITY SYSTEM:  Councilor Wilson reported he is working with Dan on the installation of the conduit.  Wilson requested a $500 check to get the equipment purchased.

PAST DUE WSG BILLING:  Reviewed.                   

FACILITY USE APPLICATIONS:

RCC - Lower Level with Kitchen – 11/9/17 for Bunco; rental fee paid.

RCC – Lower Level with Kitchen – 7/28/18 for 50th Class Reunion

PARK – 8/18/18 for wedding reception with over 50 people; Alcohol provided and served; catered meal.

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: None

MUNICIPAL CODE REVISIONS – tabled

WATER/SEWER SHUT OFF STATUS – tabled

There being no further business, the meeting was adjourned at 8:30 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer