RIGGINS CITY COUNCIL

November 9, 2016 – 6:30 p.m.

City Hall

The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure.  Councilors present were Friend, Wilson and Akins.  Councilor Miller was absent. 

Guests:  Jerry Zumalt, Mark Christensen, Jason Wereley

Staff: Susan Hollenbeak, Jeff Joyce and Ross Campbell

OCTOBER MINUTES:  Council members were individually polled and all confirmed they had read the minutes.  Motion was made by Wilson to accept the minutes as presented, seconded by Akins.  Voting yea, Wilson, Akins, and Friend.  No nays; motion carried.

FINANCIAL STATEMENT and BILLS FOR PAYMENT:  The financial statement was read detailing $729.45 paid after the October meeting, bringing the total October disbursements to $59,710.12.  Bills in the amount of $24,942.77 were then presented for payment. Motion was made by Friend to approve the financial report and allow the bills; seconded by Akins.  Voting yea, Akins, Friend and Wilson.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record.  

IDAHO COUNTY MULTI-HAZARD MITIGATION PLAN – Jerry Zumalt:  Jerry described the process for approval of the 2016 revision; an updated plan is required in order to tap into FEMA funding.  Jerry provided a thumb drive with the plan documents to the Clerk.  Cities within Idaho County are being asked to adopt a resolution in support of the Plan. After reviewing Resolution #17-1, a motion was made by Friend to accept Resolution #17-1; seconded by Wilson.  Voting yea, Friend, Wilson and Akins.  No nays; motion carried.  The Clerk will forward a copy of the signed resolution to Jerry. 

SALMON RIVER EXPERIENCE PROPERTY – WATER ISSUES:  Mark Christensen addressed the Council stating he is finalizing the purchase of .36 of an acre from Chuck Boyd.  He is concerned about water leaks at the property resulting in high water bills.  The water meter is approximately 1,100 feet from the building located just south of the Cemetery Hill road access.  Ross recommended the City bring a line down from the stub-out by Mignerey’s above the property and put in a meter with backflow protection on the southeast corner of the SRE property; will require a couple days of labor to dig the line by hand down the hill; he estimated $600 in material cost for the project.  Discussed the need for an easement from Chuck Boyd for the line going down the hill on his property.  Motion was made by Wilson to approve the installation of a water line and meter to the property as described after receiving the easement from Boyd; seconded by Friend.  Voting yea, Friend, Wilson and Akins.  No nays; motion carried. 

CITY DEPARTMENT REPORTS

LIBRARY – Susan reported she applied for grant funds to attend a conference in Boise next week; the 3-day conference focuses on pre-school readers and programs geared towards them.  The Council agreed to reimburse mileage for Susan to attend.  Susan stated she will also be doing a continuing education online course in December and January.

FIRE – Jeff Joyce reported:

  • EMS/Fire Building – a new heater has been ordered for the training room upstairs; the air conditioner is not adequate and a bigger window unit is needed.
  • Seven Devils Propane needs to be contacted to light the pilot light.
  • Fire Prevention Week events were held with 77 kids visiting the Fire Station.
  • Halloween night, bracelets and candy were given out in front of the Fire Station.
  • December 8th is the date for a holiday Fire Department Dinner with spouses.
  • Discussed the old fire jeep that was declared surplus; apparently, the jeep was taken apart and now help is needed to put it back together.  Councilor Friend indicated there is a couple moving to Riggins who have experience in restoring cars and may be interested in helping with this project.  Also discussed the idea of displaying the Jeep, possibly at the Heritage Center; a shelter would have to be built. 

EMS – no report

WATER/STREET/PARK – reviewed written report from Ross Campbell:

1)   Riggins Manor/Alan Knight – Ross described the recent broken water line on Knight’s property; the valve was broken and there was no way to shut off the water to that property alone; had to shut off water to surrounding properties.  Discussed what is needed in order to separate Knight from the Riggins Manor property which involves digging up the line next to Mayor McClure, putting in a saddle and extending the line to Knight’s.  The owner of Riggins Manor is willing to grant the City an easement for the line.  Knight’s plumber has indicated that 6 hours of drying time is required to make the repair to Knight’s water line.  Ross expressed concern with cold weather and the probability of more issues resulting in having to turn off water service to a number of residents. After discussion, motion was made by Wilson to proceed with extending the line to Knight’s and installation of a meter. Ross also described a meter issue at Riggins Manor; unable to read meter due to condensation; meter needs replaced with a shut-off valve and backflow prevention; Councilor Miller has recommended completing this repair in the spring. 

2)   Park – Towels vs. Hand Dryers:  Ross proposed having hand dryers installed in the Park restrooms; hand towels have been problematic and costly.  An estimate from Salmon River Electric was received for the installation of two hand dryers ($525); a new subpanel will be required.  Cost of two dryer units ($600) for a total of approximately $1,133.  Ross stated the restrooms will be open year round in order to heat the building and prevent freezing.  It was recommended that research be done on the dryer reviews. 

3)   Park – Light Pole:  There has been a budget line item for a light pole at the Park for $6,000.  An electrician has recommended LED lights similar to what was installed at City Hall.  Clerk will check with Idaho Power on the possibility of incentives for the project before proceeding.

4)   Street Lights – Councilor Wilson indicated the light is out on #17.  Discussed upgrading photocells since there are ongoing issues with lighting.  Clerk will check with Idaho Power.

WASTEWATER – Jason Wereley distributed report with key points:

  • Wastewater discharge permit application must be submitted by February for a renewal date of August 2017.  Reviewed issues with the renewal of this permit, including engineering costs.  Jason will research engineering estimates.  Will discuss at December meeting.
  • RAS pump estimates for replacement of pumps and piping is approximately $38,000.  The Clerk stated neither the engineering costs for the permit or the RAS pump replacement parts were included in the budget; Clerk will research the need to open the budget.
  • SCADA – discussed DC Engineering and their refusal to provide a program backup.  This backup is critical in the event program data becomes corrupted, etc.  JUB Engineers were consulted who indicated DC Engineering considers this proprietary data, and will not share it.  Jason will be researching this further and will report back to the Council. 
  • The Kaeser blower block has arrived and will be replaced at the same time the headworks is repaired.
  • Well Street Lift Station – Ross reported that Challenger has rewired the lift station.  Jason indicated two more pressure switches need to be ordered for this lift station.

RIGGINS COMMUNITY CENTER – FENCE:  Ross reported that Carpenter Fence from Lewiston arrived to start the project as scheduled; Ross contacted the owner of Gem Stop who indicated the fence was to be on City property only, and that it was unclear where the property line was.  The project was put on hold until the property line issue was clarified.  Went on to discuss problems with installing the fence including potential damage to the fence.  It was determined more research would be done and option explored before proceeding with the project.

WATER RESERVOIR STORAGE TANK – INSPECTION & CLEANING:  Reviewed the current estimates and Idaho references provided as requested by the Council for both Midco and Mountain West Commercial Diving.  After discussion, motion was made by Akins to accept the Midco proposal for $2,645; seconded by Wilson.  Voting yea, Wilson, Akins and Friend.  No nays; motion carried.  The project will be completed in the spring of 2017.

PARK LIFT STATION – FENCE:  Ross reviewed chain link versus cedar, stating wood will require maintenance and chain link slats dry out and crack; discussed using the current posts to save money.  Ross will get an estimate on cedar slats.

SURPLUS:  Discussed the 1969 Ford F250 pickup with tank.  Motion was made by Akins to declare the 1969 Ford pickup and the metal light pole (Park) surplus; seconded by Wilson.  Voting yea, Wilson, Friend and Akins.  No nays; motion carried.

BOAT RAMP/ADA PROJECT REPORT – no report. 

RESORT TAX:  Election was held and was passed 157 to 57.  Reviewed draft ordinance.  It was decided to make the effective date February 1, 2017 with payment due March 20, 2017.  Resort Tax application forms will be sent out to all vendors with detailed instructions.  Clerk will forward the draft ordinance to City Attorney for review.  Discussed retail sales of liquor, and if this is subject to the 1%; Clerk will review with City Attorney.  Ordinance will be placed on the December agenda for passage. 

FACILITY USE APPLICATIONS:

Heritage Center – Exercise Class (Tina Garcia) starting November 11th… approved.

PAST DUE WSG BILLING:  Reviewed 

CITY SERVICE WAIVER/ADJUSTMENT REQUESTS:

Frances Ford (1-43) requested an adjustment on her water bill due to a leak she has attempted to get repaired for the past three months.  Discussed adjusting the difference between the 2015 and 2016 water usage billing for June through October.  Motion was made by Akins to credit Ford the difference between the 2015 and 2016 water billing for the five months; seconded by Friend.  Voting yea, Friend, Wilson and Akins.  No nays; motion carried.

CLERK REPORT:

a)    General Fund checks were printed with an error on the check number; replacement checks have been ordered.

b)    LHTAC/LHRIP Street Grant – no application submitted this year; need to develop a plan to correct deficiencies noted in last years application.

c)    Underwood RV Park – payment has been received for Water Hookup Fee and City’s installation costs.  Underwood has requested a detailed receipt listing what work was completed by the City and what the fee was for.

COMMERCIAL EU ASSESSMENT:  Reviewed the list of commercial property EU changes.  Discussed effective date and process for notifying commercial business owners of the evaluations; will be in the December City Newsletter and a separate letter will go out to each commercial account in December along with a copy of the EU Schedules.  Motion was made by Akins to accept the EU Assessment evaluations on commercial accounts effective February 1, 2017, and to repeal all previous motions passed on Commercial account EU’s; seconded by Wilson.  Voting yea, Wilson, Akins and Friend.  No nays; motion carried.

There being no further business, the meeting was adjourned at 9:45 p.m.

Respectfully Submitted,

Brenda Tilley, City Clerk-Treasurer