Council Meeting Minutes
RIGGINS CITY COUNCIL
November 10, 2015 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Chairperson Roy Akins. Councilors present were Wilson, Friend and Miller. Mayor Glenna McClure joined the meeting later.
Guests: Barb Lane, Janeen Eggebrecht, John Pottenger, and Ross Campbell.
OCTOBER MINUTES: October meeting minutes were presented. Council members were individually polled and all confirmed they had read the minutes. Motion was made by Miller to accept the minutes as presented; seconded by Friend; voting yea, Akins, Friend, Wilson, and Miller; no nays; motion carried.
FINANCIAL STATEMENT and BILLS FOR PAYMENT: The financial statement was read detailing $1,342.62 paid after the October meeting, bringing the total October disbursements to $59,393.70. Bills in the amount of $20,063.10 were then presented for payment. Motion was made by Wilson to approve the financial report and allow the bills; seconded by Miller. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
BARB LANE – PROPERTY LINE COMMENTS: Barb Lane addressed the Council regarding the letter she received recently notifying Lane’s of their encroachment on City property, and the decision to remove trees and construct a fence separating the two properties. Barb stated the renovations to City Hall look good. She voiced her disappointment in receiving the letter from the City Attorney rather than someone from the City coming directly to them to discuss the issue. Council President Akins and Councilor Friend stated it’s the policy of the City to involve the City Attorney in business matters, and to direct correspondence through the City Attorney. Barb requested a time and day be set to have a walk-through with them to review City’s plans. Ross indicated he will be meeting with the tree service to schedule the work done, and would meet with Lane’s later in the week to review the project.
(At this time, Mayor McClure joined the meeting.)
CITY DEPARTMENT REPORTS:
EMS – Janeen Eggebrecht:
FIRE DEPARTMENT – No report.
WASTEWATER –John Pottenger
a) John reported 98% removal of suspended solids with no violations.
b) Junior High Science class toured the plant; 28 kids; they are building a simulated city with infrastructure, etc.
c) Salsness – problems with touch screen, then shut down. Problem was a $2 battery; battery was hard to locate; not stocked in local stores. Got battery and system is back online. Need to schedule inspection.
d) Discussed use of Muffin Monster grinder purchased last May from City of Grangeville; John reported the equipment can be used for parts in the future, and that Jason has indicated it would be needed if a process update was necessary.
e) Sand beds – no update; need to move bags.
WATER/STREET/PARK – Ross Campbell:
1) Underwood RV Park water meter has been hooked up.
2) City Hall renovation project wrapped up.
3) Idaho Power has replaced the board and bulb on Pole #1.
4) Will begin project to exercise the valves throughout the City’s distribution system.
5) Streets – newly developed Pavement and Sign Management programs will involve inspection and inventory tracking.
EXCAVATOR QUOTES: Clerk reported that following the October City Council meeting, clarification was received regarding the bidding process. As a result, three bids have been received for review by the Council:
Western States Equipment - $37,778.44 (Model 302.7D CR)
Burks Tractor Co, LLC - $36,670.00 (Kubota U25-ST4 Mini Excavator)
Bobcat Company - $27,889.10 (E26 T4 Bobcat Compact Excavator)
Motion was made by Wilson to approve the purchase of the Bobcat E26 T4 Excavator for $27,889.10; seconded by Akins. Voting yea, Friend, Wilson, Miller and Akins. No nays; motion carried.
BOAT RAMP RENOVATION/ADA ACCESS PROJECT: Councilor Akins reported the meeting with Zach Kirk of Idaho Department of Fish and Game has been rescheduled for December. It was also noted that the fence at the boat ramp was damaged resulting in erosion under the fence.
CROSS CONNECTION ORDINANCE: Councilor Miller pointed out that the sections addressing Liability and Enforcement have not been completed; the Clerk will follow-up with the City Attorney and finalize those sections. Motion was made by Akins to table this until the December meeting; seconded by Wilson. Voting yea, Miller, Akins, Friend and Wilson. No nays; motion carried.
LHRIP GRANT APPLICATION: The Clerk presented the Pavement Management Program and Sign Management Program for review and approval. Following discussion, motion was made by Friend to approve both the Pavement and Sign Management programs; seconded by Wilson. Voting yea, Friend, Miller, Wilson and Akins. No nays; motion carried.
The Clerk reported the grant application is being prepared for the North Riggins Street Reconstruction Project; grant deadline is November 25th.
HB312 HIGHWAY REVENUE FUNDS: The Clerk distributed information on House Bill No. 312 which passed earlier this year and provides an increase in highway distribution funds to local entities from gas tax (7 cents per gallon) and registration fees. The City has received its first quarterly distribution of these new funds ($404) last month, noting this distribution is smaller than future distributions, and that FY16 is projected to have a 25% increase with subsequent years projected at 30% increase. These funds must be used for road and bridge maintenance and will be reported on the Annual Road and Street Finance Report.
CEDA RURAL COMMUNITY DEVELOPMENT INITIATIVE – 2016 TRAINING: The Clearwater Economic Development Association was awarded a Rural Community Development Initiative grant to allow them to offer a “train the trainer” program that teaches city officials how to complete development projects from start to finish. CEDA is preparing to start the 12-month training sessions in January 2016; eligible communities are Pierce, Weippe, Grangeville, Stites, Kooskia, Riggins, Kendrick, Craigmont, Kamiah and Culdesac. Classes will be completed face to face and via webinar; mileage will be reimbursed. The Council determined that Brenda Tilley, Jonny Wilson and Gary Miller will be registered for the training sessions. Mayor McClure and Councilor Akins also expressed interest, and hope to attend if their schedules allow.
AMENDING CITY COUNCIL MEETING DAY: The Council discussed amending the day of the week monthly City Council meetings are held; it was determined that the 2nd Wednesday of each month with a starting time of 6:30 p.m. would work well. The Urban Renewal District quarterly meetings will also be held the 2nd Wednesday of the first month of the quarter beginning at 6:00 p.m. The Clerk will prepare an amendment to the Ordinance accordingly for consideration at the December meeting.
PAST DUE WSG BILLING: Reviewed by Council. Account #1-16 has gone into foreclosure; Clerk will follow-up and file a lien on the property.
FACILITY RENTAL APPLICATIONS:
12/12 and 12/17 – Santa’s Helpers are requesting use of the Riggins Community Center for wrapping and distribution, and are requesting a rental fee waiver. Michelle Simpson has also asked to store food basket items at the RCC during this week. Motion was made by Friend to approve the application and waive the rental fee for Santa’s Helpers; seconded by Akins. Voting yea, Akins, Friend, Wilson and Miller. No nays; motion carried.
SOUND SYSTEM – RIGGINS COMMUNITY CENTER: Councilor Wilson reported an outlet box is needed for the sound system power supply. Discussed the need for wire channel to cover the wiring; Wilson will determine what’s needed and purchase. Wilson will present operating procedures for the Sound System at the December meeting.
UMPQUA BANK – SERVICE CHARGE: The Clerk reported that notification was received from Umpqua Bank detailing their policy on checking accounts for public entities, and their service charges effective December 1st on the City’s accounts. The Clerk indicated contact has been made with the local branch representative who is requesting a waiver for the City. Clerk will report an update at the December meeting.
CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: None
At 9:25 p.m. Mayor McClure requested an Executive Session per Idaho Code 67-2345(b) to discuss a personnel issue. Mayor McClure conducted a roll call vote – voting yea, Akins, Friend, Wilson, Miller. No nays; motion carried.
At 10:15 p.m., motion was made by Wilson to end the Executive Session and resume regular business. Mayor McClure conducted a roll call vote – voting yea, Wilson, Miller, Friend and Akins. No nays; motion carried.
No motion was made as a result of the Executive Session.
There being no further business, the meeting was adjourned at 10:16 p.m.