RIGGINS CITY COUNCIL
November 11, 2013 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Mayor Glenna McClure. Councilors present were Friend, Akins and Miller. Councilor Crump was absent. Guests: Sarah Allen, Jason Wereley, Ross Campbell, John Pottenger, and Jeff Joyce.
SEPTEMBER MINUTES: October regular and special meeting minutes were presented. Council members were individually polled and all confirmed they had read the minutes. Motion was made by Friend to accept the minutes; seconded by Miller. Voting yea, Friend, Akins, and Miller. No nays; motion carried.
FINANCIAL STATEMENT: The financial statement was read detailing $1,118.16 paid after the October meeting, bringing the total October disbursements to $55,206.96. Bills in the amount of $28,675.34 were then presented for payment. Motion was made by Miller to approve the financial report and allow the bills; seconded by Akins. Voting yea, Friend, Miller and Akins. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
EMS REPORT: The Clerk was advised by Rocke Wilson that snow tires were put on the Ambulance; the old tires are at Crump Chevron. Rocke indicated that there is a possibility of selling these tires. Motion was made by Miller to declare the Ambulance tires at Crump Chevron surplus; seconded by Friend. Voting yea, Friend, Akins and Miller. No nays; motion carried. Clerk will contact Rocke and Crump Chevron about selling these tires; if there is more than one party interested, get bids. Also discussed the possibility of getting summer tires for the Ambulance to make the snow tires last longer.
FIRE DEPARTMENT REPORT: Chief Jeff Joyce
a) Extrication class will be held Saturday, November 19th
b) Boat fire occurred last weekend on highway; boat had several full propane bottles on board. Accident earlier today near weigh station required extrication.
CITY PROJECTS REPORT:
SEWER - John reported the following:
a) Backhoe Rental Cost – researched cost for the Cemetery Hill project - $750 per week and $115 per hour to transport.
WATER/PARKS – Ross reported the following:
a) Well House #1 – DEQ required a drain be put in; this has been completed, and completes the requirements of the Sanitary Survey. The repairs to the Well House have been completed by Belton.
b) Cemetery Hill Water Project – a request for an approval extension has been sent to DEQ; the project was engineered and approved in 2009. Ross has compiled a material list; approximate cost is $12,000. Ross indicated this is an extensive undertaking; a detailed plan of action is needed to proceed. Easements are a major issue.
c) Heritage Center – will be installing a vapor barrier and some soil around the building for a 2% slope away from foundation.
d) Janitorial – Mary Welch has resigned.
e) Park Restrooms – will be closed up this week leaving one accessible.
f) Gen – Set Maintenance – getting a quote for a contract.
g) Tree trimming – schedule in December.
h) DC Engineering – Jason stated the agreement with DC Engineering is a basic agreement. He recommended getting the disc from DC Engineering containing the SCADA startup programming information. Once the disc is received, consider checking on other options as there are other companies able to provide this service.
i) Clarifier – no response has been received from JC Constructors. Clerk will contact Adam Green to request they be contacted again.
STORM DRAIN – RIGGINS ONE STOP: Ross reported that he met with his ITD contact that referred him to Megan at DEQ. Megan’s recommendation was to develop a revision to the existing ordinance stating no dispenser could be put within 10’ of a storm drain. Ross also spoke with City Attorney, Adam Green, who agreed with Megan; Green felt a penalty for noncompliance should be included. The drain would need to be capped by the Riggins One Stop. The issue of an existing pump and drain, and how the ordinance would address this was discussed. Discussion followed on the need to schedule a meeting with the Riggins One Stop owner, City Attorney and Council in early December.
RIGGINS COMMUNITY CENTER: Councilor Miller reported that work is progressing on the upstairs. June Whitten has requested a committee meeting later this week to review what’s needed. Discussed locations of handicap parking spots.
DEER MANAGEMENT PLAN: Councilor Akins presented information he has gathered.
LITTLE LEAGUE BASEBALL: Sarah Allen visited with the Council about the status of the Riggins Little League. Sarah indicated she would be coaching in 2014; their first practice will be in May.
1. BACKSTOP REPAIR PROJECT – Sarah shared the display she presented to the School Board for improving and repairing the backstop at the High School. She indicated the School Board was hesitant to approve the repairs, and wanted assurance from the City as to liability issues. Sarah stated $2,700 was donated from the community for the project. She felt that there was not enough time to get the approvals from School Board and City and get the repairs completed before the 2014 season. Sarah will be meeting with the School Board on November 18th, and will let the Council know the outcome.
2. EQUIPMENT PURCHASE – Sarah stated she would like to purchase approximately $1,000 worth of equipment (bats, balls, catchers gear); she will provide an inventory list.
3. STORAGE SHED NEEDS FINISHED – Sarah stated the small storage shed has not been completed; shingles on the roof are needed, as well as a door.
4. DONORS – Councilor Akins requested that community donors be notified that the funds they donated will be used for equipment, rather than the backstop.
5. FUNDRAISING – Sarah stated Idaho Power is interested in providing some funding for the backstop project. ASK is willing to help with fencing costs.
Mayor McClure will speak with Recreation Director, Sharon Boggan; will also request confirmation from Superintendent Jim Doramus to allow the project to proceed. The Council and Mayor McClure expressed their appreciation to Sarah for her dedication and work.
ELECTION AND STATUS:
As there will be a quorum at the December regular Council meeting, Crump’s Council seat will remain vacant until January.
TREES – CLONINGER’S EMPTY LOT: Mike Blimka at the Salmon River Inn has inquired about the trees needing trimmed; Ryker at Cloninger’s claims the trees are not Cloninger’s. After discussion, it was determined that the trees are on Cloninger’s property, therefore they are Cloninger’s trees. If the power lines are a concern, Idaho Power can trim them back.
AMBULANCE BILLING – WRITE-OFFS: Clerk presented a list of Medicare/Medicaid ambulance charges that should be written off, a list of deceased individuals whose charges should be written off, and a list of individuals who should be refunded for overpayments or have overpaid on one account, but have other accounts they still owe on which the overpayments could be applied to. There were some questions on the deceased list which will be researched and verified. Motion made by Miller to write-off the Medicaid, Medicare and Deceased; to refund the overpayments, and apply the overpayments to current open accounts when possible. Motion seconded by Akins. Voting yea, Akins, Miller and Friend. No nay’s; motion carried.
MAILBOXES: Clerk’s office was notified recently that the River Rock Café will start receiving their mail at their physical location. Clerk will recap with Postmaster the ITD Right-of-Way requirement that mailboxes may not be on the sidewalk, or impede traffic on the highway.
FACILITY USE APPLICATIONS AND APPROVAL: The Council and Mayor agreed that, in the interest of time, the City Clerk could approve applications if an event occurs prior to the next scheduled Council meeting. Clerk will notify the Council and Mayor via e-mail of all approved applications and details. Discussed the maximum capacity of park restrooms. It would be beneficial to require porta-potties for groups over the maximum capacity.
PAST DUE WSG BILLING: Council reviewed. Clerk will contact Idaho County Title to determine who has the Rodeo Club property now.
FACILITY RENTAL APPLICATIONS:
Mariah Crump submitted a HeritageCenter application for Yoga in the Canyon group; twice daily Monday through Friday and Saturday mornings; Clerk has approved a fee of $35 per week. Mayor McClure requested the Clerk find out how many keys the group has to the HeritageCenter.
Moe Een has submitted a Community Center application for the Community Craft Fair to be held November 29-30 requesting a waiver of the $50 fee. After discussion, the Council agreed the fee schedule is fair and necessary to cover costs associated with the maintenance and upkeep of the Community Center. Therefore, the request was denied.
PERSONNEL: Mileage/Per Diem – Clerk will research; Work Schedules/Comp Time – discussed the possibility of changing some schedules to reduce comp time.
CITY SERVICE ADJUSTMENT REQUEST:
Request received from Kristen Frish on behalf of Jack Kappas property which had a leak that was repaired in September; Frish is requesting an adjustment on the water bill. Motion made by Friend to adjust the water bill in keeping with the usage from May to August 2012; seconded by Akins. Voting yea, Akins, Miller and Friend. No nays; motion carried.
There being no further business, the meeting was adjourned at 10:15 p.m.