RIGGINS CITY COUNCIL

November 12, 2012 – 7:00 p.m.

City Hall

 

The regular meeting of the Riggins City Council was called to order by Council Chair Glenna McClure in the absence of Mayor Crump.  Councilors present were Miller, Akins, and Friend.  Guests present included John Pottenger, Ross Campbell, June Whitten, Charlie Amell, Jeff Joyce, Bert Tumelson, Kate MacEachren, Ray and Freida Stowers, and Jonny Wilson.

 

The minutes of the previous meeting were presented.  Council members were individually polled and all confirmed they had read the minutes.  Councilor Friend noted that the date for the Multi-Casualty Training in the EMS report should be corrected to 2013.  Friend made a motion to accept the minutes as presented with the correction to the EMS report; Miller seconded.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

FINANCIAL STATEMENT:  The financial statement was read detailing $1,060.92 in bills paid after the October meeting, bringing the total October disbursements to $55,574.05.  Bills in the amount of $56,566.86 were then presented for payment.  After review, motion was made by Friend and seconded by Akins to approve the financial report and allow the bills.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.  A copy of the financial report is attached and hereby made a part of this record. 

 

CONSTRUCTION ACCOUNT:  The Clerk presented bills in the amount of $4,737.90 for the RCC project. 

After review, motion was made by Friend and seconded by Akins to allow the Construction Account bills to be paid.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

ADDITION TO AGENDA:  At this time, Akins made a motion to add the Parking Ordinance to the agenda; seconded by Miller. Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

PARKING ORDINANCE:  Bert and Kate voiced their concerns about the curb again being painted white across from Cattlemen’s Restaurant on the south end of Barner’s property.  Kate distributed copies of the Ordinance 203 which was passed November 2011.  Reviewed the ordinance which states:

(a)    It shall be unlawful for any person to park, stand, or stop a vehicle, except in compliance with directions from a Police Officer or traffic control device or to avoid conflict with other traffic in any of the following places or under certain conditions hereinafter defined:

(1)    On a sidewalk

(2)    In front of a public or private driveway

(3)    Within four feet (4’) of a public or private driveway, when that curbing or area is painted white, with black lettering indicating “No Parking”.

(4)    Within an Intersection

(5)    In a traffic lane except temporarily to avoid conflict with other traffic or let someone out of the vehicle.

(6)    Within fifteen feet (15’) of a fire hydrant, when that curbing or area is painted red.

(7)    On a crosswalk or within twenty feet (20’) of a crosswalk

(8)    In designated handicapped parking zone

(9)    In any other area with curbing painted white, clearly marked with black lettering indicated “No Parking”.

Kate went on to explain that she is willing to remove the white paint in order to be in compliance with the ordinance, and to provide a “compact car parking only” sign for the area between Jeffery’s and Barner’s which she thought was big enough to accommodate compacts.  Council discussed the approach not being part of the driveway, and item (3) is measured four feet from the fence line.  Ross will remove the curb paint with City equipment.  Glenna thanked Bert and Kate for their attendance and input and stated the Council will discuss the issue and the Clerk will let them know the outcome. Ray Stowers stated that his driveway is next to Jeffery’s driveway, and that Stowers have a utility easement.  Ongoing discussion followed: Charlie suggested revisiting the Ordinance to make clear the measurement is four feet from the actual driveway.  Charlie also stated that Stowers do not have an easement.  Ross clarified that marking the curb NO PARKING on the south side at the narrow end is correct, and that re-marking will be necessary on the north end using the actual driveway as the starting point. 

 

PARKING AT POST OFFICE:  The issue of the crosswalk in front of Sterling Bank and the post office is a safety concern.  While it was decided to eliminate parking in front of the post office at the October Council meeting, the Council wanted to give residents an opportunity to provide input at this time.  Ray Stowers stated that it’s difficult to see oncoming traffic when pulling onto the highway at any location in town.  Friend stated that the Council may need to revisit parking throughout the city.  Miller reviewed the safety issue at the post office in that pedestrians in the crosswalk may not be seen by drivers when vehicles are parked in front of the post office and across the street in front of the Irwin Center; with the number of senior citizens in the community, this is a dangerous area for folks crossing the busy street.  The Clerk reported that Hattie Stinnett wanted the Council to know that it’s difficult for some elderly residents to walk across the uneven surface of the parking lot, and that handicapped drivers need to be able to park in the front on the street; she is against the idea of eliminating parking on the street.  Whitten stated that the parking lot is owned by the Carlson’s who could build on the site and the parking lot would be eliminated.  Akins suggested checking into the installation of mirrors at intersections in order for folks pulling onto the highway to see oncoming traffic.  Councilors decided to meet on Thursday, November 15th at 9 a.m. and review parking in front of the post office and other areas in town.  The issue will be discussed further at the December Council meeting.

 

OLD BUSINESS

POLICE REPORT:  Johnny Wilson reported that there were 62 calls in the area and 22 citations issued.  Within the city, there were 18 calls with 8 citations. 

 

CITY PROJECT REPORT:  1) Ross reported that the chlorine analyzer at the plant failed; Idaho Rural Water Association was contacted and a part was ordered to repair, but there is more wrong than that; a circuit board for the chlorine analyzer is needed at a cost of $633; Ross requested authorization to purchase which was approved.  2) There is an old generator at Well Station #2 that Ross would like to surplus in order to create more space; Buzz Hardy is willing to remove the generator at no charge.  The wall also needs repaired with some materials available at the plant.  McClure made a motion to declare the generator at Station #2 surplus and to have Buzz Hardy remove it at no charge; seconded by Akins. Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.  3) there is also a 5kw generator at the plant that works, but can’t get replacement parts any longer; Charlie stated the motor is good and that the unit weighs approximately 1,200 lbs; generator is already setup for propane.  IRWA has a surplus website that is free, or it could be mentioned that the generator is for sale in the City’s newsletter.  Akins made a motion to surplus the 5kw generator and to list it for sale on website and newsletter; seconded by Miller. Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.  4)  Ross stated that he and Johnny got a lot out of the trainings they attended in October, and appreciated the Councils support.

 

FIRE DEPARTMENT REPORT:  Chief Joyce reported that he presented a program at Head Start and the elementary school during Fire Safety Week.  He also spoke at the Head Start Parent’s meeting about home safety.  Idaho County Propane installed a new tank at the fire station; ICP needs to light the heater in the bays; Joyce will contact ICP to proceed.

 

CITY DISASTER PLAN:  Jeff Joyce stated he will be consulting the EMS and city employees to get feedback on the draft plan.

 

EMS REPORT:  No report given.

 

EMS MEMORANDUM OF UNDERSTANDING WITH MCCALL FIRE DEPT:  The MOU was amended by McCall Fire Department to reflect their required signatures.  The Clerk will check with Curt Brimacomb about the necessity of having the Riggins EMS Medical Director signature on the document.  MOU will be finalized at the December Council meeting.

 

C. BRIMACOMB COMP TIME:  At the October Council meeting, it was decided to pay Curt the balance of his comp time hours since he was in excess of the policy.  Curt contacted the Clerk the day after the meeting and stated he would prefer to have it spread out over 6 months if possible to have less impact on his taxes.  Akins made a motion to amend the October 8th motion and to pay Curt 50 hours per month beginning with October 2012 payroll over approximately six months; seconded by Miller. Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

COMMUNITY CENTER PROJECT:  Friend made a motion to transfer $10,000 from the Resort Tax fund to the Construction fund for grant match; seconded by Akins.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried. 

QUOTES REVIEWED:  Three RFQ (labor only) were sent out for HVAC; quotes were received from Alliance for $5,800 and Quality Heating for $14,980.  Akins made a motion to award the HVAC contract to Alliance Heating; seconded by Miller.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

Two quotes were received for the elevator lift after the deadline had passed.  Quotes were not “apple to apple”.  Miller recommended rejecting the quotes received.  Miller made a motion to reject the quotes received and to put out another RFQ with clarified specs; seconded by McClure.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

Discussed the signature authority for submitting Requests for Funds to the Dept. of Commerce and who should be authorized in the absence of the Mayor.  Akins made a motion to authorize the addition of Carolyn Friend and Glenna McClure to sign Requests for Funds for the RCC project; seconded by Miller.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.  Policies on fees, etc. are still being developed.

 

AMBULANCE BUILDING:  Miller stated that the approximate size of the lot is 70x115; he will get a realtor appraisal.  Miller referenced a recent newspaper article regarding EMS grant funds being available; discussed possibly incorporating firehouse.  Kelly Dahlquist with CEDA is scouting funding resources.  It was noted by June Whitten that if city utilities were “traded” for the property, finances will be taken out of the Water/Sewer funds. 

 

DIESEL CLEANUP:  City Attorney, Adam Green, has drafted letters to both ICRMP and Riggins One Stop regarding possible insurance coverage; drafts were reviewed and comments will be forwarded to Green by Clerk.  Miller reported that owners of the One Stop told him they wanted to tear out the drain and put it back like it was prior to the incident since it was an approved design; Miller told them the city will require DEQ’s approval in writing.  Charlie stated he is waiting for the final report from Safety-Kleen.  Friend made a motion to transfer $36,000 from State Treasurer Reserve Fund to city’s General Fund to cover the cost of the Safety-Kleen invoice; seconded by Miller.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

CLARIFIER PAINT ISSUE:  Charlie reported than an engineer has been retained by JC Constructors; target date for completion is April 2013; Charlie stressed the need to make sure all costs associated be covered by JC Constructors.  Brett Converse of JUB needs to be in attendance for all meetings with JC Constructors.  Charlie is continuing to problem-solve with JUB. 

 

SURFACE WATER ORDINANCE DRAFT:  Reviewed draft; Charlie stated the term surface water is confusing – dealing with irrigation ditch not surface water.  Friend questioned the terms “imposition” in 5.2.; should read that the individual in violation is liable for any and all costs associated with the cleanup.  Discuss again at the December Council meeting.

 

NEW BUSINESS

CABS:  Not present

 

CONSULTANT AGREEMENT:  Reviewed the draft agreement between the City and Charlie Amell.  Charlie noted that since he is the only Operator, it’s not necessary to state that he is the backup Operator “on record”; also, the contract requires that he serve on call as needed so the section stating the fee needs revised.  It was noted that the $702 per month was in the budget.  Discussed revision as follows: Fees for service shall be based upon Consultants fee of $20.25 per hour, not to exceed $702.00.  If it becomes necessary due to increased workload or special circumstances, the City may request additional services from the contractor and override the monthly limit.  Charlie has submitted an invoice for October 2012 for 35 hours totaling $708.75.  McClure made a motion to pay Charlie Amell for October services in the amount of $708.75; seconded by Miller.  Voting yea, Miller, Friend, Akins and McClure. No nays; motion carried. Clerk will revise the agreement and e-mail to Councilors; and format a monthly Contractor billing form reflecting the Workman’s Comp monthly deduction. 

 

CHAMBER – BENCHES:  Discussed the City purchasing concrete and providing labor to install the benches.  Need to have the Chamber clarify what the City’s cost will be for concrete.  The Clerk will contact Vicky Lowe with the Chamber and request that information. 

 

HAZARDOUS MATERIAL SPILL POLICY:  Reviewed draft policy; need to finalize at December meeting; should be in Resolution format.

 

REDEVELOPMENT ASSOCIATION OF IDAHO – MEMBERSHIP:  Reviewed benefits of membership; membership has been reduced to $100 per year.  Miller made a motion to join the RAI for $100; seconded by Friend.  Voting yea, Miller, Friend, Akins and McClure.  No nays; motion carried.

 

RESORT TAX – VENDOR DEPOSITS:  There are two vendors from 2011 who have not submitted their documents verifying sales.  McClure made a motion to forfeit the deposits for the two vendors from 2011; seconded by Miller. Voting yea, Miller, Friend, Akins and McClure. No nays; motion carried. There are three vendors from 2012 who have not submitted their sales documents.  Clerk will send out letters to vendors and if there is no response by December 1st, their deposits will be forfeited. 

 

INVENTORY PROPOSAL:  The Clerk made a proposal to have all departments complete an equipment inventory.  It was determined the due date will be January 31, 2013. 

 

AMBULANCE BILLING – TRAVIS:  Gail Travis submitted a request to have her $730 ambulance billing forgiven.  After discussion, it was decided that would not be possible, but that the Council is willing to work with her if payment arrangements are made.  Clerk will relay this information to Gail.

 

FINANCE CHARGE – UTILITY BILLING:  Discussed waiving the Finance Charge on balances less than $10.  Akins made a motion to waive the Finance Charge on utility accounts with an unpaid balance of $10 or less; seconded by Friend.   Voting yea, Miller, Friend, Akins and McClure. No nays; motion carried. 

 

UTILITY – SHUT OFF NOTICES:  Reviewed shut-off notices sent out for October service.

 

BRUNDAGE MOUNTAIN OUTFITTERS:  Nola called November 6th and asked that the water be shut off on Account #3-301 since they have not been there since the beginning of September; she also stated that there was an agreement with Debco to pay for their portion of water, but that Debco has not paid in quite a while and that Brundage had sent them a request but received no response; therefore, they wanted the water turned off until Brundage requests.  Council reviewed Brundage’s request to reduce the amount owing due to a possible leak.  It was determined that the City needs to know if there’s a leak on their side of the meter.  City crew should determine if the meter is advancing at the time they shut off the meter.  If there is a leak, it is up to Brundage to determine where the leak is and to repair it.  Their account can be put on the vacant rate of $25 per month while they are closed. 

 

There being no further business, the meeting was adjourned at 10:45 p.m.

 

________________________________________              _______________________________________

            Mayor                                                                                       Clerk

 

 

 RIGGINS CITY COUNCIL

December 4, 2012 – 9:00 a.m.

City Hall

 

 

 

A special meeting of the Riggins City Council was called to order by Council Chair Glenna McClure in the absence of Mayor Crump.  Councilors present were McClure, Miller, Akins, and Friend. 

 

DIESEL SPILL – UPDATE: 

At 9:20 a.m. motion was made by Friend, seconded by Miller to go into Executive Session per Idaho Code 67-2345F to discuss a potential matter of litigation.  Voting yea, Miller, McClure, Akins, and Friend.  No nays, motion carried. 

At 9:45 a.m., motion was made by Friend, seconded by Miller, to end the executive session and resume regular business.  Voting yea, Friend, Miller, Akins and McClure.  No nays, motion carried.

 

EMT – BONUS:  The annual EMS bonus of $2,500, based on the number of on-call shifts was reviewed. Discussed bonus amounts under $10; Cornforth’s two amounts will be added together.  Motion was made by Friend to pay the $2,500 bonus, as budgeted, pro-rated to EMS personnel according to the number of on-call shifts in 2012; seconded by McClure.  Voting yea, Miller, McClure, Akins, and Friend.  No nays, motion carried. 

 

CITY EMPLOYEES – SALARY ADJUSTMENT:  The 2% salary adjustment was discussed and list reviewed.  Motion was made by Friend to pay the regular employees, as budgeted, a one time salary adjustment, based on 2% of their annual salary; seconded by McClure. Voting yea, Miller, McClure, Akins, and Friend.  No nays, motion carried. 

 

 

There being no further business, the meeting was adjourned at 10:00 a.m.

 

 

 

__________________________                     ____________________________

          Mayor                                                                    Clerk