The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Friend and McClure. Councilor Barnard was absent. Guests present included Gale Larson, Gordon Barner, Jon Wilson, Dan Bell, Jack Gruell, Stef Brimacomb, Kate McEchearan, Bert Tumelson, Sue Barner, Gary Miller, Alice Montalvo and Brenda Tilley.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were accepted.
The financial statement was read detailing $16,118.73 bills paid after the October meeting, bringing the total October disbursements to $66,195.90. Bills in the amount of $19,851.05 were then presented for payment. After review of the bills for payment, motion was made by McClure, seconded by Akins, to approve the financial report and allow the bills. Voting yea, Akins, Friend and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
After review of the agenda, motion was made by McClure, seconded by Friend, to add the discussion of Heritage Center fees as an agenda item. Voting yea, Akins, Friend and McClure. No nays, motion carried.
At this time several guests visited with the Council, requesting consideration and adjustment of their water bills due to possible meter errors:
Gale Larson – meter showed 124,950 gallons used in September when he had not been watering excessively – also that meter had been checked and did not indicate any leaking.
Gordon Barner – meter showed 88,500 gallons used in September and had also been checked for leaks.
Jon Wilson – meter showed 129,540 gallons used in September and had been checked for leaks.
Dan Bell – meter showed 93,500 gallons used, and he thought that the meter reading was in error with one too many zeros reported on the end.
Jack Gruell – showed 665,300 gallons used in September. Meter had been checked and PWD Charlie Amell indicated the meter was old and needed to be replaced.
Stef Brimacomb – 280,000 gallons used, and when the irrigation system was turned off, the reading went back to normal. Will look for leaks and repair irrigation system before turning it back on.
The Council will review their accounts and address their requests.
Alice Montalvo visited with the Council reporting that the street light was out in front of her business. Charlie Amell indicated that it, along with two others, had been reported to Idaho Power and would be repaired when they had their truck in this area.
Kate McEchearan and Bert Tumelson visited with the Council about the no parking area marked across the street from their café. They apologized for not attending the October meeting as scheduled, but did not realize the Council would meet on the Columbus Day holiday. The Mayor reported that the Council was considering an ordinance amendment to restrict parking adjacent to private driveways to 4 feet, when requested by the property owner and marked with white paint and black lettering. This restriction and marking meets ITD approval and MUTDC requirements. Bert and Kate indicated that they were in agreement with that restriction, if it would be uniform throughout the city. When the subject of the problem of truck parking on the street was brought up, Kate indicated that they had never complained about anyone parking on the street.
Sue Barner also visited about the parking issue and was interested in the proposed parking ordinance amendment. She indicated that she, also, would like to see parking laws consistent throughout town and enforced. She said that they have reported parking violations in the past in the area of concern (adjacent to their driveway) and officers have not enforced it. Deputy Wilson indicated that the officers have responded when called, but would rather ask people to move than to cite them. He indicated that if the area were all painted no parking, it would eliminate the confusion, but people would continue to park there. Barner indicated that the limited site distance and US#95 traffic speed made exiting the driveway very dangerous and expressed her dissatisfaction with the problem’s resolution. Officer Wilson reported that they could issue tickets all day for parking and speeding - but education, rather than citations, would better solve the problem.
Stef Brimacomb reported that she would present the EMS report, when she could reach Curt on skype or by telephone.
Jon Wilson gave the following police report for October: Calls, Area-63, City-19; and Citations, Area-17, City-8. Councilor Akins relayed comments of a job well done, when an Idaho County officer left a note for expired registration, rather than a citation.
Charlie Amell gave the following report:
Sewer Intern---John Pottenger, working on his internship through the Department of Labor, has assisted with the meter replacement, meter reading, worked at the plant for general operation, maintenance of the salsenes and clarifier, changing the chlorine contact chamber, learning basic testing at the plant, helped repair water leaks at cemetery hill. He indicated that while it is not possible to learn everything during the short internship, Pottenger should have acquired a basic understanding of the operations.
The leak at Cemetery Hill has been repaired, the meters at 903 McArthur and the Nuckols property replaced. Streets have received fall cleaning and no parking painted at the bank.
The water heater in City Hall was leaking and has been replaced. The original water heater was a 52 gallon but, upon the plumbers recommendation, a smaller (20 gallon) water heater was installed and will be less expensive to operate.
Nuckols Property--The ownership of the sewer line crossing this property has been an issue and several meetings with the City and landowners have been held. Nuckols has been very cooperative in solving the issue and agreed to provide an easement for the sewer line crossing his property. Rural water used their camera to verify the location of another sewer stub out serving this area and city crews ( he and Mike Kennedy) exposed this line for the plumber to connect to.
Water Meters -He reported that there are approximately 257 service connections, and the original count of 90 non working meters may not have taken into account any meters on undeveloped lots, unoccupied houses or vacation houses. Some meters have been cleaned or dug out, and there are more that need cleaned and some to be replaced, but he feels that the actual number reported as non working may be far less than originally reported. They will continue to work on the meters.
Notice has been received from DEQ that the City has been approved for a Water Study 50% Grant. Amell reported that JUB had completed a brief overview of the system and it is adequate now for the number of customers served. Due to the cost of the study, he recommended that the City wait until specific development was proposed, requiring a facility plan. Normally this cost is the developers, not the City’s. The Council agreed, and motion was made by Friend, seconded by Akins to decline the DEQ water facility planning grant. Voting yea, Akins, Friend and McClure. No nays, motion carried.
Mayor Crump asked if Well House #1 construction was complete, and Amell reported that the temporary wall was needed to insulate the pipes, and he will try to get that done. Mayor also inquired if the flume for Flume Gulch could be completed this winter to be ready for spring 2012, and Amell indicated that they would try to get that done also.
At this time, Curt Brimacomb joined the meeting via telephone. He reported on the extrication vehicle purchasing procedures taken: He had sent out three requests for quotes for the utility box. Two companies did not respond, and one quote was received from Utility Truck Company in Boise for approximately $24,000. He reported that a 2012 Ford F-350 chassis was available through the State Contract with Dan Weibold Ford, in Boise, for around $25,000 plus options. A quote was also received from Joe Hall Ford in Lewiston at comparable costs. Brimacomb recommended that the Council consider purchasing the box from Utility Truck Company in Boise, and going with the State contract with Dan Weibold Ford for the vehicle, since they were both in the same general location. After consideration, motion was made by Akins, seconded by McClure, to purchase the box from Utility Truck Company for approximately $24,000, and the vehicle through the State Contract with Dan Weibold Ford for $25,000 plus options, as recommended by Brimacomb. Voting yea, Akins, Friend and McClure. No nays, motion carried. Curt reported that he would have to finalize the box specs with Utility Truck Company and he expected that it would be 3-4 months to completion, with spring delivery.
Stefanie Brimacomb reported that Monica Brimacomb has completed the EMT training and obtained her national certification, but is not yet licensed through Idaho, since they required that she be 14 1/2 years old prior to July 1st. Stefanie reported that she has been working on the ambulance for several months as an unpaid assistant, and has provided much needed help. State EMS has now approved her working on the ambulance as a first responder, if always accompanied by a certified EMT. Stefanie requested that the Council consider allowing her to continue assistance on the ambulance as a first responder, and be paid accordingly. After discussion, motion was made by McClure, seconded by Akins, to allow Monica to work on the ambulance, paid as a first responder and to be paid for all past runs, as approved by Idaho EMS. Voting yea, Akins, Friend and McClure. No nays, motion carried.
The EECBG project was discussed. It appears that the paperwork required for the Idaho Power Incentive program was never completed. The Clerk completed the application for final payment, but has been notified by Idaho Power that more information is needed. The Clerk will work with Medley Electric to get the City Hall lighting portion of the project complete. In regards to the well pump replacement portion of the project, Idaho Power reported that the required pre-application was not made. In further research, it was found that the preapplication was not required if the incentive requested was less than $1,000, so only $990 had been applied for. Idaho Power responded that their worksheet tool must be submitted. The Clerk inquired if the Council wanted to proceed, since JUB or the electrical engineer would have to complete the paperwork, which could cost more than the incentive received. After discussion, it was agreed that the Mayor and Clerk would look at the worksheet, and may call JUB for advice only.
At this time the water ordinance was briefly reviewed. The Clerk is working on the ordinance, and inquired if the Council wanted to add the $100 lien filing fee and $50 water deposit to the ordinance, as indicated in the application for service, and if they wanted to consider a fixed fee, or 1% per month interest on delinquent bills. The Council agreed to leave out the $100 filing fee and $50 deposit, and to add $5 or 1% per month, whichever is greater, to past due balances. The $5 fee cannot be added to the bills until a public hearing has been held, since this is a new fee proposal, but the provisions for that fee will be added to the ordinance.
The Riggins Community Center was then discussed. The Council needs to consider its operation, maintenance, rules, fees, etc., and they agreed to form a committee to make those recommendations to the Council. It was suggested that the Mayor, Clerk, Councilors McClure and Friend, Pam Galli, Patty Solberg, Gary Miller and Laurie Calvin serve on that committee. A committee meeting will be scheduled for November 16th, 8:00am at the City Hall. A public meeting to review the proposed building renovatiions and take public input on future use and needs was scheduled for 6:00pm, prior to the December 12th Council meeting.
The need for a PWD Apprentice was discussed. PWD Charlie Amell plans to retire in October 2012, and a replacement should be in training for certification. The Council agreed to advertise for the position in the November 23th and 30th edition of the Free Press and to conduct interviews Monday, December 5th. Selection will be made at the City Council meeting December 12th.
Councilor Akins reported that the Dive Team had received a $3000 grant from the Wild Rivers license plate fund for the purchase of wireless communication for river rescue. After discussion, motion was made by McClure, seconded by Friend, to accept the grant offer and execute the contract. Voting yea, Akins, Friend and McClure. No nays.
The ICRMP risk reduction plan was reviewed. If the personnel, vehicle and other city policies are updated and 80% of the employees take an on-line training on risk management, the City can get a 5% reduction of their insurance premium. Since this would amount to approximately $500, the City will begin the process.
Discussion of the City fireworks regulation was tabled until a future meeting.
At this time, the Parking Ordinance amendment to add parking restrictions adjacent to private driveways was read:
CITY OF RIGGINS ORDINANCE NO. 203
AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, AMENDING CITY OF RIGGINS PARKING REGULATION ORDINANCE NO. 142, PROVIDING FOR PARKING PROHIBITIONS IN ADDITIONAL SPECIFIED PLACES; PROVIDING FOR THE REPEAL OF ALL OTHER ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR THE ORDINANCE BECOMING EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION.
Motion to suspend with the rules requiring reading on three separate days was made by McClure, seconded by Friend. Voting yea, Akins, Friend and McClure. No nays, motion carried.
Motion was then made by McClure, seconded by Friend, to pass and approve Ordinance #203 under suspension of the rules. Voting yea, Akins, Friend and McClure. No nays, motion carried.
An inquiry has been received from Mike Blimka, about the irrigation ditch through the Clyde Hirst property. He asked if it had been repaired at city expense. It was agreed that PWD Amell would be contacted and a response to the inquiry made.
The Clerk reported that Access Idaho had a program to allow small cities to accept credit cards for utility payments, etc. After discussion, it was agreed that she do more research and report at the next meeting.
The Clerk was requested to send second letters to Judd DeBoer and Bill Spickelmire requesting repayment of the City’s expense incurred with their utilities installed across the new Little Salmon Bridge. The information about the new 1% interest charged on past due balances will be included in the letters.
At this time, the Council revisited the citizen requests for adjustment on the water bills. After review of the accounts, it appeared that the previous readings of the meters may have been incorrect. After review of the individual accounts, the Council agreed on the following adjustments:
Gruell – Appears to be operating properly at this time, but Charlie will replace old meter.
Adjust to Aug-September 2010 consumption
Barner – Has been adjusted previously for meter reading error, and consumption appears to continue to increase. Will have Charlie check it overnight for leaks.
Larson- Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption.
Wilson - Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption.
Bell – Need to check meter reading, also consumption appears to continue to increase. Will have Charlie check it overnight for leaks.
7-Devils – Leaking air conditioner now off, adjust to August 2010 consumption.
Catherman - Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption
Een - Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption.
Kooyers – Meter checked for leaks - Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption.
Ford - Meter was read properly and seems to be working properly at this time. Adjust to September 2010 consumption.
Rick and Debbie Frei have requested that the utility fees for the Rodeo Club be waived or postponed at this time, until they can better afford them. The Clerk reported that they are on the vacant utility rate, with no garbage charges being made. After discussion and consideration that the minimum fees had to be paid, the Council denied the request.
Mayor Crump brought up the rental fees for the Heritage Center. The Council has been asked by regular users of the building, to lower the fees, which are $10 per day during City Hall operation hours, and $20 per day for hours outside of M-F 10-00am-5:00pm. After discussion, it was agreed that the rates could be reviewed by the Community Center committee.
Councilor Friend advised that the School Board had learned that if the Council or Mayor sent email to all Council members, it would be considered a meeting and subject to the open meeting laws. She advised that Councilors can contact each other individually, but correspondence including all may be considered “meetings”. It is not a problem for the Clerk to send the Mayor and all the Council information, only that they could not correspond with each other as a group.
A special meeting was called for November 28th, 10:00am, at the City Hall for an executive session to discuss a personnel matter.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Friend and McClure. Councilor Barnard was absent. PWD Charlie Amell was also present.
The special meeting was called for the following agenda items: (1) EMS Bonus, (2) 2% Salary Adjustment and (3) Executive Session for personnel matter.
The annual EMS Bonus of $2500, based on the number of on-call shifts was discussed. After discussion, motion was made by Friend, seconded by McClure, to pay the $2500 EMS bonus, as budgeted, pro-rated to EMS personnel according to the number of on-call shifts scheduled in 2011. Voting yea, Akins, Friend and McClure. No nays, motion carried.
The 2% salary adjustment was then discussed. After discussion, motion was made by Akins, seconded by McClure, to pay the regular employees, as budgeted, a one time salary adjustment, based on 2% of their annual salary. Voting yea, Akins, Friend and McClure. No nays, motion carried.
At 10:13 am, motion was made by Friend, seconded by McClure, to enter into executive session, to discuss a personnel matter as authorized in IC 67-2345B, and requested that PWD Charlie Amell remain in the Council chambers to attend the meeting. Voting yea, Akins, Friend and McClure. No nays, motion carried. At 11:17am, the Council returned to regular session, by motion which was made by McClure, seconded by Friend. Voting yea on the motion, Akins, Friend and McClure. No nays, motion carried.
There was no action taken as a result of the executive meeting, and there being no further business, the special meeting was adjourned.