Prior to the City Council meeting, the Pinehurst Quilters Club presented the City with a handmade quilt depicting the Salmon River and it’s history. The individual quilt blocks were made by various club members, then quilted by the group and beautifully framed by Joel Chambliss. The Mayor thanked the group, citing the quilt as a work of art that will be treasured by the community for years to come.
At 7:00pm, the regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Friend and McClure. Councilor Barnard was absent. Guests present included Nancy Hoobler, Rachael Kerr, Jay Crenshaw, Dr Mark Drew, Nate Crofts, and Jon Wilson.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes accepted.
The financial statement was read detailing $16,523.56 bills paid after the October meeting, bringing the total October disbursements to $61,464.37. Bills in the amount of $20,285.23 were then presented for payment. After review, motion was made by McClure, seconded by Akins, to approve the financial report and allow the bills. Voting yea, Akins, Friend and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
There were no additional items added to the agenda.
Nancy Hoobler and Rachael Kerr visited with the Council about Americorp’s Disability Action Center Volunteer Drivers project. They have received a three year grant program to locate 5 or 6 volunteer drivers in each community to drive seniors and the disabled to doctors, shopping, etc. as needed. The drivers are volunteers, using their own vehicles, and are paid 50˘ per mile. Drivers are usually given 48-hour notice prior to the trip, and can decline the trip, if they choose. They explained the program, leaving brochures and their contact information if anyone was interested in the volunteer driving.
Jay Crenshaw, Idaho Dept of Fish & Game and Veterinarian Dr. Mark Drew visited with the Council about the increasing deer population in Riggins and the exotic louse now being found on the animals. Dr. Drew explained that the exotic louse affect deer only, and will not transfer to pets or humans. The louse is not native to the area, but is more often found on Fallow Deer. They believe that the louse, which especially impacts juvenile deer causing extensive hair loss, has come from the Black Tail Deer in western Washington and Oregon. To eliminate the louse, the deer must be treated four times each, and all the deer must be treated. It is believed that all the town deer are infected with the lice. Jay Crenshaw indicated that the Fish & Game department is not prepared to address the urban deer problem, however they are willing to work with the Council to resolve the problem. They suggested the following steps to control the population:
(1) Allow hunting to reduce the numbers.
(2) Issue Kill Permits, allowing the deer to be taken outside of a regular hunting season. Permits will be issued to specific persons to kill the deer and the meat would be given to the indigent.
(3) Schedule a Depredation Hunt outside the city boundaries, with the adjacent landowner’s permission.
(4) Establish hunting seasons in the future to allow controlled antlerless hunts.
Crenshaw suggested that, because the numbers are increasing and the deer are infected with the louse, the City should pass an ordinance prohibiting the intentional feeding of deer to help the problem. It was also noted that the town deer are becoming increasingly aggressive towards dogs and humans. It was indicated that a combined effort was needed, the number of deer should be reduced, the sick deer should be treated and the citizens educated about the infestation. Dr. Drew indicated that to rid the herd of the infestation and to stop the louse spread, 90% of the deer should be treated with injections three times (once every 30 days). But, due to the high number of deer, and the problem of treating them all, the Fish & Game did not have the resources available at this time. If the population numbers were reduced significantly, treatment would then be a better option. It was agreed that F&G would provide information about the louse and their strategy for decreasing the population to be shared in the City Newsletter. With the public input received at the December meeting, an action plan could be implemented in January. Crenshaw will provide information regarding F&G recommendations to the Council by November 17th.
Nate Croft, from JC Constructors, visited with the Council about the sewer renovation project. He presented the following Change Order Proposals:
(1) COP #20 - $42,346 for the Sludge Bldg Enclosure, with an approximate $10,000 decrease cost for leaving the back portion open.
(2) COP#21 - $8,454 to move the Monorail Beam over the Salsenes.
(3) Estimated $1500 for the brake motor on dewatering pump and additional switch to trigger alarm.
Crofts indicated that if the Council approves both the Sludge Building enclosure and the Salsenes beam, the costs would be somewhat lower, because they would mobilize the equipment for both jobs. He will have new estimates of those costs to present at the November 17th special meeting.
Croft also spoke to Council about the additional sludge removal costs. He indicated that the contracting company had no ability to estimate the amount of sludge to be removed for the basin repair. Normally there is one foot of sludge containing 3500 gallons to remove. They doubled that amount, and assumed 7000 gallons in their LS bid of $2900. However, the actual amount of sludge removed was 45,000 gallons, which resulted in costs of $6157 more than anticipated. JC Constructors was requesting that the Council consider a Change Order in the amount of $6157 to cover those extra costs. PWD Charlie Amell reported that plant’s as-built plans do not show that the digester blowers are located 4’ from the tank bottom, allowing the settling and excess build up of grit and sludge, so without actually measuring the basins, it would not be possible to accurately bid that item. Croft reported that JUB’s bid documents also indicated that the sludge quantity was unknown. Mayor Crump questioned the request for additional payment, asking if JC’s would reduce their billing, if they overestimated other bid items. After discussion, Croft requested that the Council consider any amount, even a portion of the excess costs, to help pay for the large amount of sludge required to be removed.
Charlie Amell gave the following project report:
(1) The water Miox system is not working properly, and they are required to add chlorine to the system. He will be checking on the problem.
(2) White Bird, in conjunction with the State Employment Office, have requested that the City provide a workplace for a Water-Sewer Intern, to help him obtain the working hours required for Water-Sewer certification. He presented a MOU for the City’s signature, which indicated that the City would not be responsible for wages or workman’s comp insurance, only providing the workplace, on the job training, and submission of the workers timesheets. The Council asked that the Clerk contact Dept of Labor for more information about the program, for the Council’s consideration at the November 17th special meeting.
(3) Street Parking – Need to get the no parking areas striped when paint is available. Also, the area adjacent to the fire hydrant located near Manor Drive should be painted and the no parking area adjacent to Ace’s Place should be extended to provide better safety for the bus and school traffic entering the highway in that area..
Other items in Charlie’s report included that the street repairs to North Street, Ace’s Place, Cherry Lane and the park were completed with JC Construcors donating the sewer renovation excess asphalt. Rusty Young had presented a bid of $2600.00 to pave Berger Street, and the Council agreed. The irrigation ditch has been turned off for the year. The City Hall lighting and Well Replacement project is underway, with Scott Medley scheduled to replace the lighting, and JUB completing the preliminary plans for the well project, which should be ready for bid in approximately one week.. There have been some issues with the Salsenes high level alarm, but those have been corrected by working with Bluewater Technologies to modify the filter settings.
Amell plans to travel to Lewiston this week to pick up new meters to replace some of the non-working meters.
Jon Wilson gave the following police report:
Calls – Area 59, City 13, mostly parking in town
Citations – Area 17, City 7, indicating that the speed indicator signs have been very successful.
Wilson also gave the CCC report that the lights have been turned back on at the basketball court, but that the timers may need further adjustment.
There was no EMS report presented.
The following items were submitted in regards to the sewer renovation project:
(1) The Certification of Substantial Completion as of October 15 was presented. Motion was made by Friend, seconded by McClure, to approve the Certificate and authorize the Mayor’s signature. Voting yea, Akins, Friend and McClure. No nays, motion carried.
(2) The following bills were submitted: Idaho Power $817.00 for the balance of the power service installation (which was much less than the $5000 estimated). JUB Engineers PPE#12 in the amount of $6025.00, and JC Constructors PPE#9 in the amount of $27,009. After discussion, motion was made by McClure, seconded by Friend, to approve those bills and authorize their payment from the bond proceeds. Voting yea, Akins, Friend and McClure. No nays, motion carried.
The need for a special meeting was discussed, and motion was made by McClure, seconded by Akins, to schedule a special City Council meeting for 7:00pm, November 17th, to review the Vendor, Dog and Utility ordinances, to formally address the sewer renovation revised change order requests and to revisit the deer problem strategy after receiving further information from the F&G, as well as any other items that may be necessary. Voting yea, Akins, Friend and McClure. No nays, motion carried.
A request has been received from Lorene Stoddard to restore the water service at Roberta Stoddard’s residence and release the property lien. After review of the history of the delinquent bill, motion was made by Friend, seconded by McClure, to deny the request to turn the water back on, and to retain the property lien until the remaining $227.20 bill was paid in full and the bill was paid current. Voting yea, Akins, Friend and McClure. No nays, motion carried.
Mayor Crump reported that a proposal has been received from Carl Skyrman to have Todd Slichter review the City Hall building for needed repairs, identify upgrade issues and provide renovation and expansion ideas for a $900 fee. It was also suggested that a donation may cover a portion of the $900 fee. Skyrman proposed that the City Hall building could be expanded back toward the river to provide a multi-use community area. After discussion of the proposal as well as cost and need for the building expansion, motion was made by McClure, seconded by Friend, to table the proposal at this time. It was generally agreed that with the present economy and uncertainty of future state apportionments, the Council should hold the line, rather than increase the costs of city government. Voting yea, Akins, Friend and McClure. No nays, motion carried.
It was reported that two streetlights were out on Church Street. Mayor Crump volunteered to get the pole numbers so that it can be reported to Idaho Power.
Cleaning of the City Hall was then discussed. Pim Hoogland will be cleaning the Library carpet this month, and inquired about cleaning the Hallway and Council room. After discussion, the Council agreed to have the hallway cleaned twice a year in conjunction with the Library carpet, and the Council Room cleaned annually.
In regards to the City Hall cleaning issue, at 10:35pm, motion was made by McClure, seconded by Friend, to enter into executive session to discuss a personnel matter, according to IC 67-2345B. Voting yea, Akins, Friend and McClure. No nays, motion carried. At 10.45 pm, motion was made by Friend, seconded by McClure to return to regular session. Voting yea, Akins, Friend and McClure. No nays, motion carried.
It was agreed that a check list for cleaning the City Hall should be made and monitored, to insure that it is getting cleaned properly in the future.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present included Akins, Friend and McClure. Councilor Barnard was absent. Guests present included Paul Stevens, JUB and Nate Croft from JC Constructors.
The purpose of the special meeting was to (1) Address Sewer Renovation issues, (2) Discuss the Flume Replacement project, (3) Discuss the Well Replacement Project, (4) Address the deer problem strategy and (4) Review Dog, Vendor and Utility Ordinances.
JC Constructors presented the following revised change order proposals:
(1) $33,225 for the Sludge Building, without the south wall
(2) $ 3,305 for the Crane over the Salsenes, if Sludge Bldg is also approved
(3) $ 1, 487 Additional electrical for SCADA , but only $1085 if approved tonight
(4) $ 6,000+ Additional sludge removal
After discussion, motion was made by McClure, seconded by Akins, to approve and authorize the $33,225 Sludge Bldg enclosure, $3305 for the Crane over the Salsenes and $1085 for the SCADA electrical work, for a total of $37,615. Voting yea, Akins, Friend and McClure. No nays, motion carried.
Motion was then made by Friend, seconded by Akins, to offer JC Constructors $3,000 for the additional sludge removal, splitting those costs with them since there was an unusual amount of sludge buildup with no way of determining the volume. Voting yea Akins, Friend and McClure. No nays, motion carried.
Paul Stevens agreed to contact DC Engineers for an electrical cost proposal to tie in the RAS flow meter. Stevens also indicated that an additional change order may be needed to cover the additional inspection costs incurred.
Stevens also reported that Cindy, JUB’s grant writer, would like to resubmit the flume replacement grant proposal to BLM. She will modify the grant as needed, at no additional costs to the City. She has talked to grant officials and feels strongly that the funding is possible. The Council agreed. Stevens will also find out the date of grant submission and approval, and if the City can use any culvert purchased for repair, as match. He will also have JUB’s structural engineer review Charlie’s plan to pursue other means of repair, if the BLM grant is not successful.
In regards to the Well Replacement Project, Stevens reported that the project engineering is almost complete, with just a little electrical to complete. He is also looking into a generator and pump for the lift station, as per Charlie’s request. The current project includes new pipe, pump check valve and flow meter for each well, with the bid set up for each well as an option. There will also be a new disconnect as a bid item. He indicated that he has not talked to EECBG about doing only one well, if the bids come in too high, but feels that it will not be a problem. He will contact them prior to bidding, which should be scheduled for this month.
The town deer problem was discussed. After discussion, the Council agreed to have the non-feeding ordinance prepared for consideration at the December meeting. Notice of that ordinance along with the F&G strategy survey will be sent out in the city newsletter.
Due to the time necessary for the ordinance review, a separate special meeting will be scheduled for 3:00pm December 6th to review the dog ordinance, Vendor Ordinance and utility ordinances.
There being no further business, the special meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present included Akins and Friend. Councilors Barnard and McClure were absent, so there was not a quorum present for the meeting.
Councilors present reviewed the dog and Vendor ordinances, and it was agreed that they, along with the utility ordinances will be retyped for easier review at the December meeting. It was also agreed that public notice should be given, and those persons who have shown interest in the ordinance revisions invited to the meeting.
There being no quorum and no further business, the meeting was adjourned.