The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Anderson and Friend. Councilor Barnard was absent and Councilor McClure joined the meeting via telephone conference. Guests present included Doug Boggan, Adam Loughmiller, Caleb Hackler, Jennie Schacher, Jon Wilson and Curt Brimacomb.
The Council was made aware of the following items after the original posting of the preliminary agenda:
(1) Cereghino proposal
After review, motion was made by Friend, seconded by Anderson, to add the listed item to the agenda. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered. The minutes were approved as presented.
The financial statement was read detailing $17,680.03 bills paid after the October meeting, bringing the total October disbursements to $50,987.06. Bills in the amount of $19,374.27 were then presented for payment. After review, motion was made by Friend, seconded by Anderson, to approve the financial statement and allow the bills. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference. Motion was also made by Friend, seconded by Anderson, to split JUB’s $206.18 bill for their review of the new bridge utility installation and send a billing of $103.09 each to Browns Industries and Bill Spickelmire for reimbursement.. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
Doug Boggan Commander of the Royal Rangers introduced Rangers Adam Loughmiller and Caleb Hackler, explaining that they were attending the meeting as a part of their community service program. They visited with the Council about Royal Rangers and the positions they held.
Jennie Schacher, Idaho Commerce Department Block Grant Administrator from CEDA, visited with the Council about the grant requirements in regards to ADA and Fair Housing regulations. There are four items for the Council’s consideration and action:
(1) The City must have an ADA and Fair Housing Coordinator, and she recommended that the City Clerk be appointed to act on behalf of the City.
(2) A City Resolution adopting the Fair Housing regulation must be approved.
(3) A City Resolution adopting a Non-Discrimination Policy must be approved.
(4) A three to five member Citizen Review Committee must be formed to review the City’s facilities and policies regarding ADA and Fair Housing. She indicated that the committee should include a member from the disabled community, to help properly evaluate the facilities.
City of Riggins Fair Housing Resolution #09-08 was then read. Motion was made by Friend, seconded by Anderson, to pass and approve the resolution as presented. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
After discussion, motion was made by Friend, seconded by Anderson to appoint the City Clerk as the Riggins ADA and Fair Housing Coordinator. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
City of Riggins Non-Discrimination Policy Resolution #09-09 was then read. Motion was made by Friend, seconded by Anderson, to pass and approve the resolution as presented. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
Mayor Crump then appointed the following to the Citizens Review Committee: June Whitten, Robert Crump and Doug Dennis, who uses a wheel chair for assistance in mobility. Motion was made by Friend, seconded by Anderson, to confirm and approve the Citizens Review Committee as appointed by the Mayor. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
Officer Jon Wilson gave the following police report:
Oct 2009 Oct 2008 2009 Y-T-D
Calls: City 25 23 252
Area 73 60 751
Citations: City 5
Wilson also reported that Sheriff Giddings had received notice that Idaho County’s insurance company, ICRMP, would not cover the $4108.32 claim for the costs of carpet replacement, vacuum, etc., incurred in connection with the mercury spill in the police office. Giddings reported that since the insurance would not cover the costs, the County was willing to work with the City about the expenses incurred. After discussion, it was agreed that the lobby and hall carpet was fairly new, and the Council Room and Police Office carpet in good condition, there was no need for the City to have them replaced at the city taxpayer’s expense. It was agreed that the entire bill should be submitted to Idaho County for payment.
Wilson then gave the following CCC report:
(1) Basketball Court – they were waiting for Buzz Hardy for repair of the backboard.
(2) CABS – CCCs need a request from the CABS Board to allow them to sign off and release the title of the older CABS bus, so that it can be transferred to TVT.
(3) Drive 25 Fundraiser – Scheduled for December 5th at the Seven Devils. There will be a dinner, auction and dance or karaoke contest. CCCs propose two speed indicator signs to help slow the traffic. CCCs will purchase one, and it is hoped that sufficient funds will be raised to purchase the second. It is planned that one will be installed near the Salmon River Motel for traffic coming from the south and at the irrigation ditch crossing for traffic from the north end.
(4) Gun Club – There is no report, they are still working on a site.
Curt Brimacomb presented the Council with the November EMS report.
Review of the sign ordinance was brought up. Since Mayor Crump has reviewed and had many questions, the Clerk was requested to contact City Atty Green about the ordinance and report at the next meeting.
Mayor Crump reported that a telephone conference will be held with Dan Miller, from National Park Service, in regards to the technical assistance grant received from RTCA. The telephone conference is scheduled for 11:00am Thursday morning, in the Council chambers if the Council wanted to participate.
The policy in regards to City maintenance of sewer service lines has not yet bee completed, but the Clerk and PWD will try to get a draft ready for the next meeting.
The Clerk reported that the certified letter to Dave Tucker about the Apartment Complex utility hookup installation, sidewalk repair and Library carpet had been returned unclaimed. After discussion, the Council requested that another letter be prepared, giving him until December 14th to address the issues, and have the letter hand delivered by Idaho County Sheriff’s office. Mayor Crump also suggested that the City ordinance be reviewed and revised to include prepayment of the material and labor costs associated with the connections, to prevent situations like this in the future.
The subject of city policy on retirement bonus was brought up, with no action taken until Councilor Barnard returns with his proposal.
Ownership of the park property was discussed at this time. Mayor Crump recommended that the City pursue ownership from ITD. ITD is willing to transfer the property to the City, however they indicated that the property may have a remainder deed that would transfer the ownership back to the original owners if the property is no longer used by them. The Council agreed that the title company should be contacted to research the remainder deed, and authorized up to $500 for the search and/or title insurance.
Scheduled guests Frances Ford and the Blimkas did not attend the meeting.
The Clerk reported that complaints had been received about a broken fire hydrant on Cemetery Hill and a missing “Cemetery Road” sign. During discussion, it was noted that Cemetery Road is not a city street, but is used by the entire community. For that reason, the Council agreed that city funds could be expended for the sign replacement. After discussion, motion was made by Friend, seconded by Anderson, to purchase a “Cemetery Road” street sign, even though it is not a city street and to have Fire Chief Dan Catherman and Charlie Amell check the hydrant. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference.
At this time the November 3, 2009 city election results were canvassed by the City Council. The tally results were reviewed and the election declared valid with 75 votes cast, with Robert Crump receiving 74 votes as Mayor, Glenna McClure receiving66 votes and Roy Akins 59 votes for City Council. There were no valid write-in votes. Motion was made by Friend, seconded by Anderson, to declare the election valid, with Robert Crump being elected Mayor, with Glenna McClure and Roy Akins elected for City Council, all for four year terms. Action on the motion will be taken later in the meeting when Councilor McClure joins the meeting via telephone conference. A copy of the complete canvassed election record is attached and hereby made a part of this record.
Mayor Crump brought up the subject of the riverbank acquisition. He feels that the City should pursue ownership of the land along the river between the private property lines and the high water mark. Then, if in the future, a river path is pursued, ownership of the land would be secured. In the interim, the area would remain under public ownership, keeping public access to the river unrestricted. The Council agreed. The Clerk reported that previously, City Atty Albers indicated that a metes and bounds description would be required to begin the process. The Clerk was requested to contact the title company about the steps necessary to pursue ownership and Mayor Crump will contact Vicky Lowe for her help in acquiring the property.
Councilor Friend reported that she had been setting out Velma Summerville’s garbage cart each week, so that issue was no longer a problem. The Council thanked Friend for her help in the matter.
It was reported that the City has released their interest in the new CABS bus, as authorized by ITD grant officials. Both buses will now be licensed and titled to TVT, who is acting as the new CABS sponsor and fiscal agent.
Mayor Crump reported that Dave Cereghino has agreed to allow his property adjacent to the treatment plant to be used for material storage, but has concerns about equipment using the paved street. He requested that all access be made through city property, rather than the subdivision street. He also indicated that he would like to sell RiverBend Estates to the City, at his cost. After discussion, it was agreed that it was a generous offer, but the City had no funds for property purchase at this time.
At this time Royal Ranger Senior Guide Hackler reported that they were working towards the Citizenship badge and asked the Council for their recommendation for a two-hour community service job. It was reported that the Royal Rangers would be accompanied by either Pastor Cliff and/or Leader Doug Boggan. After discussion, it was suggested that they help Hattie Stinnett with her fall yard work, and Councilor Anderson volunteered to contact Mrs. Stinnett about their offer to help.
At this time, Councilor McClure joined the meeting via telephone conference. The following items were reviewed for formal action:
(1) Dave Cereghino’s proposal was added as an additional item. Motion was made by Friend, seconded by Anderson, to add the proposal to the agenda. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(2) Financial Statement and bills for payment - Motion was made by Friend, seconded by Anderson, to approve the statement and allow the bills. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(3) In regards to JUB’s $206.18 bill for review of the new bridge utility installation - Motion was made by Friend, seconded by Anderson, to split the $206.18 bill for JUB’s review of the new bridge utility installation and send a billing of $103.09 each to Browns Industries and Bill Spickelmire for reimbursement. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(4) Fair Housing Resolution #09-08 - Motion was made by Friend, seconded by Anderson, to pass and approve the resolution as presented. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(5) Appointment of ADA Coordinator – Motion was made by Friend, seconded by Anderson to appoint the City Clerk as the ADA Coordinator as recommended by CEDA. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(6) Non-Discrimination Resolution #09-09 - Motion was made by Friend, seconded by Anderson, to pass and approve the resolution as presented. Voting yea, Anderson, Friend and McClure. No nays, motion carried
(7) ADA Citizen Review Committee – Motion was made by Friend, seconded by Anderson, to appoint and confirm Robert Crump, June Whitten and Doug Dennis as the ADA Citizen Review Committee. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(8) Cemetery Street Sign – Motion was made by Friend, seconded by Anderson, to order the Cemetery Road street sign as a community service, even though it is not a city street. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
(9) City Election Canvas – Motion was made by Friend, seconded by Anderson, to declare the November 3rd city election valid, with Robert Crump being elected Mayor with Glenna McClure and Roy Akins elected as City Councilors, all being 4 year terms, as recorded on the Abstract of City Election Canvas included as a part of the city record. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
There being no further business, the meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present included Anderson, Friend and McClure. Councilor Barnard was absent. Guests present included John Austin and Brian O’Marrow.
The purpose of the special meeting was to:
(1) Hold a public hearing on the proposal to extend the Riggins Urban Renewal District to the maximum 24 years allowed to 2030.
(2) Consider City of Riggins Resolution #09-10 to create the Riggins Transportation Plan.
(3) Discuss the EECBG Energy Efficiency Grant
The Public Hearing on the proposal to extend the Riggins Urban Renewal District was held. Mayor Crump explained that the extension was being proposed due to the fact that development of the URD properties was slower than expected, limiting the tax increment funding received. In addition, the first phase of the sewer treatment plant renovation is now underway, with financing from a thirty-year loan. Since this required renovation is also the preliminary phase of construction necessary to increase the plant capacity to allow for the URD development, the URD tax increment funds were pledged as a portion of the loan repayment. Extending the URD to 2030 would guarantee the tax increment funding for that debt repayment.
Brian O’Marrow spoke in favor of the URD extension to allow for extra time for development to occur. He indicated that the extension would be helpful for developers based on the present economy. He also indicated that he felt the URD was important, already helping with the Sewer project and the White Water Park development.
John Austin also spoke in favor of the URD extension citing that it would allow more time to amortize debt that may be necessary to complete the projects listed in the feasibility study.
The Clerk reported that the taxing agencies, Idaho County, Riggins Cemetery, Syringa Hospital District and the Salmon River School District, had been sent a copy of the proposed extension and notice of the public hearing. Notice of the public hearing had also been published in the Idaho County Free Press as required by Idaho Code. No public input or written comments had been received.
Since there was no further citizen input offered on the proposed extension of the URA, the public meeting was closed.
John Austin reported that an ordinance to extend the URD must be passed, and he will forward a sample ordinance to the Clerk, for preparation for consideration at the December meeting.
Brian O’Marrow updated the Council on the Brundage Mountain activities. A land exchange had been completed to allow for a Planned Unit Development in Adams County. Development of 1200 residential units, with limited commercial space, was planned at the base of the mountain, with a twenty-year build out.
At this time, the need for a transportation plan was discussed. JUB is proposing to apply for a $50,000 grant to complete a plan for Riggins, which has a required city match of $4,000. Since Riggins had previously been part of a regional transportation plan, JUB is reviewing any additional needs. Due to the application deadline, JUB requested that the Council consider a resolution to apply for the grant, to be submitted with the application upon the Council’s approval, if it is determined that a new or updated plan is necessary. After discussion, City of Riggins Resolution #09-10 was read, expressing the City’s desire to work towards the development of a Transportation Plan. Motion was made by Anderson, seconded by McClure, to pass and approve Resolution #09-10. Voting yea, Anderson, Friend and McClure. No nays. Motion carried. A copy of the resolution is attached and hereby made a part of this record.
Mayor Crump reported on the EECBG Energy Efficiency Grant application. He prepared the draft of the energy grant to replace the irrigation flume at Flume Gulch, which he estimated would save 87 tons of CO2, by using irrigation water rather than pumping well water. Charlie and JUB had expanded the grant to include the replacement of the two well pumps and the City Hall lighting. They estimate that it can all be done within the $100,000 limit, including engineering fees. The Mayor reported that the final application, which is due December 18th, is being done by JUB, at no cost to the City.
There being no further business, the special meeting was adjourned.
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Anderson, Friend and McClure. Councilor Barnard was absent. Guests present included Paul Stevens, Duane Labrum and Charlie Amell.
The purpose of the special meeting was to (1) Consider the bid award for the Waste Water Treatment Plant Project, (2) Meet with Duane Labrum to discuss remaining items to complete in regards to the 12-unit apartment complex and (3) Consider the ABL request from the Idaho Banana Company.
Duane Labrum visited with the Council about the remaining items to be completed in regards to his apartment complex. He indicated that the city letters outlining these items should have been sent to him, as the owner of the property, rather than Dave Tucker. The Council explained that Tucker had always been the City’s only contact person and address for the development, and that Tucker should have notified the City, if he were receiving the letters by mistake. Labrum indicated that he was the owner of the property and all future correspondence should be directed to him at his Wilder address. In regards to the letters, which have outlined the remaining uncompleted items, Labrum offered the following comments:
(1) Sidewalk repair – He indicated he was prepared to repair the sidewalk last summer, but was advised by ITD that the City had stopped the repair. The Council advised Labrum that ITD had indicated that Tucker was requesting to change the apartment’s access to Berger Street, widening the city street to 75’. Because this had never been discussed with the Council previously, the City could not sign off on that request until Tucker met with the Council about the changes, but that the curb cuts at the old lumberyard entrance were approved. Labrum indicated that he never wanted to widen Berger Street, but wanted to transfer the access from the old lumber yard entrance to the access indicated on the original plan, (which is approximately 20’ south of Berger Street). But, he did not want to take out the lumber yard access until the new access was approved. Since there seemed to be miscommunication concerning the location of the new access, it was suggested that a new curb cut application be submitted, signed by both Labrum and the City. The Clerk was requested to obtain the application forms from ITD.
(2) Labrum requested copies of the City’s ordinance that required payment of material and labor costs in addition to the hookup fees. He felt that the $48,000 hookup fees paid should include everything. Labrum was advised that the y materials and labor costs billed were connected only to the water hookup, which was only a small portion of the total hookup fees paid. Labrum also asked for copies of the hookup billing.
(3) Asphalt repair – Labrum indicated that he felt he should not be billed for asphalt repair since there had been no pavement cut involved with the sewer hookup, and the City was responsible for the installation of the manhole in the street. PWD Amell reported that the asphalt was cut for the apartment’s waterline installation. Labrum advised the Council that he was not licensed or bonded to work in the city street, so it was agreed that when the paving is being done at the sewer plant project, the City would get a cost estimate for the pavement repair necessary for the water hookup for Labrums approval. The City could then have the necessary asphalt repairs made, billing Labrum.
(4) Labrum agreed to make the sidewalk repairs when the weather permits.
(5) Labrum indicated that his company had nothing to do with Library carpet installation. That issue should be addressed with Dave Tucker, since it was completed by and paid to Tucker Construction.
Paul Stevens, JUB Engineers, reported that nine complete bids had been received for the Treatment Plant Project, with JC Constructors, Inc. of Meridian, Idaho, being the low bidder, submitting a bid of $1,280,000, less $44,000 for Alternate 5, for a total of $1,236,000. Stevens reported that their references had been checked, and most had given good recommendations citing superb work. Minor comments had been received about change orders and scheduling, but overall the company received excellent recommendations. After their review, JUB Engineers recommended that the City accept the bid of $1,236,000 from JC Constructors, Inc.
Stevens reported that since the bid had come in below the $1,500,000 budget, additional repairs or changes may be considered. After discussion, it was agreed that, if funding allowed, the following construction items would be added, prioritized as follows:
(1) Change out the RAS pumps
(2) Extend the Geo-Tube building to accommodate additional bags
(3) Add the SCADA system
(4) Re-line the digester and aeration basins
Stevens estimated that the project would begin after the first of the year, with a 180-day substantial completion date. Final completion is 240 days, with penalties accessed for time overruns.
After discussion, motion was made by Anderson, seconded by Friend, to follow JUB’s recommendation and accept JC Constructors, Inc. Base Bid plus Alternates 1-4 in the amount of $1,236,000 and award them the contract for the Waste Water Treatment Plant Renovation, subject to the concurrence of USDA-Rural Development and Idaho Department of Commerce. Voting yea, Anderson, Friend and McClure. No nays, motion carried. Stevens requested that a letter of this acceptance be submitted to JUB, for the records of Rural Development and Idaho Department of Commerce.
At this time, an application from the Idaho Banana Company was read for (1) Sale of Packaged Wine Not to be Consumed on Premise and (2) Sale of Bottled and Canned Beer Not to be Consumed on Premise. Copies of the Idaho State and County licenses and the $50 fee completed the application. After discussion, motion was made by McClure, seconded by Anderson, to approve the ABL as presented. Voting yea, Anderson, Friend and McClure. No nays, motion carried.
There being no further business, the special meeting was adjourned.