City Hall




                                    VACANT COUNCIL POSITION FILLED

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Council present were McClure and Underwood.  Councilor Anderson was absent.  There was also a sizeable group of guests present including Christine Frei, CEDA, Butch Walker, Marietta and Pat Holman from Walco, Tim McGowan, Larry Barnard, Doug Crump, Jonny Wilson, Mr. & Mrs. Jim Medley, Carolyn Friend, Linda Heiter, Richelle Barger, Sam and Kathy Stokes.   Mayor Crump announced a vacant Council position, due to the recent death of Bob Harper, and appointed Larry Barnard, Council-Elect, to fill the position until term end in January.  Motion was made by McClure, seconded by Underwood, to confirm the appointment of Larry Barnard to the Council position.  Voting yea, McClure and Underwood.  No nays. Motion carried.  Councilor Barnard took his position at the Council table, and Mayor Crump assigned Barnard the position of Sewer Commission, which had previously been under the direction of Bob Harper.



At this time, the Public Hearing on the $500,000 ICDBG Grant application and sewer project was held. There was a sizeable group of citizens present, and a list of those names on the public hearing sign-up sheet is attached and hereby made a part of this record. Mayor Crump explained that the planned sewer project was a renovation of the sewer treatment plant including the upgrade of the headworks and a new dewatering system. These deficiencies were reported in an engineering facility study recently completed by JUB Engineers.  Because of the urgent need of the repair the recent bond election was held, approving $1.3M for the repair and the City was applying for a $500,000 grant from the Dept of Commerce to help with the funding. 


Charlie Amell, Riggins Public Works Director, explained the problems now being experienced at the treatment plant.  The plant was constructed over thirty years ago, with the technology available at that time.  The headwoks do not screen or remove grit and rags from the system, which create problems throughout the treatment process.  The removal of solids from the system during winter months is also a major problem.  He reported that JUB indicated that if the solids handling system was not improved, the City would be at risk of violating their EPA discharge permit, and had recommended a hookup moratorium be placed upon the system.


CEDA Grant Writer Christine Frei explained that ICDBG grant funds are federal dollars from HUD distributed through the Idaho Department of Commerce.  The funds are intended to assist low and moderate income communities like Riggins, who has 55.75% LMI, according to the latest census.  The total budget for the project is nearly $1.9M, including the construction, engineering, financing, grant administration, etc., with proposed funding from $1.3M General Obligation Bond recently passed by the City with an 86% approval, a $500,000 ICDBG Grant, $10,000 GEM Grant, $45,900 from the City and the City’s in-kind match of $32,500.  The In-kind match includes funds for expenses the City incurs such as the facility plan, grant writing and audit.  She reported that the application will be submitted 11-16-07 and that the process is very competitive.  The first review is by Dept of Commerce staff, using a point rating system, with approximately 75% of the applications continuing into the second round.  The second review and project selection is completed by the Idaho Economic Advisory Council, with Janice McMillan being the District II representative.  The actual grant award will be made in April or May of 2008.  If the grant application is successful, the project engineering design is estimated to take six months.  She estimated a November bid date with construction beginning December 2008 and completion in July of 2009.  Frei indicated that this aggressive schedule is being pursued due to the imminent threat of the sewer moratorium.    She reported that the major players of the project are the City, Idaho Department of Commerce, USDA Rural Development and the selected grant administrator.  The support of the funding agency (USDA-RD) is critical to the success of the grant application. 


Ms. Frei answered a few general questions about the distribution of Dept of Commerce grant funds and reported that comments about the project and grant application will be accepted for the next five days until the application is submitted 11/l6/07.


With no further input or comments from the citizenry, the public hearing for the $500,000 ICDBG Grant application was closed, and the regular business of the Riggins City Council was resumed.


                                    GRANT ADMINISTRATION RFP

At this time the Request for Proposals for the ICDBG Grant Administration were reviewed.  Two proposals were received, one from CEDA of Lewiston and one from Walter Steed of Moscow.  A five-member committee consisting of Mayor Crump, Councilors Barnard, McClure and Underwood and Clerk June Whitten had previously individually reviewed the proposals, rating them according to RFP criteria.  Both companies were found to be very capable and well qualified for the services requested, each receiving an identical collective rating of 31.  After review of the proposals, it was agreed that either company could easily meet the administration needs of the City. 


Mayor Crump thanked CEDA Director Christine Frei for her dedicated work ethic, completing the grant application within the limited time frame given. She had attended meetings in Riggins, worked weekends on the grant application, and it was clear that she had a vested interest in the Riggins project.   Because of the extra effort demonstrated during the application process, and in consideration of the fact that the City was a long standing member of CEDA, after discussion motion was made by Underwood, seconded by McClure, to select CEDA as Administrator of the ICDBG Grant, if funded.  Voting yea, Barnard, McClure and Underwood.  No nays.        



At this time the public hearing for an increase in garbage rates, proposed by garbage contractor Walco, Inc, was held.  Mayor Crump reported that, effective October 2007, Walco had requested a 10% increase in residential fees from $14.75 to $16.25, and to increase the commercial rates from $14.75 to $24.50 for the first cart, and $20.25 for each additional cart.  The Mayor reported that in December 2006, the Council had addressed Walco’s concerns about the commercial accounts and the weight of their garbage, by restructuring commercial rates, increasing EUs for bars and cafes, rounding up EU fractions to the next whole number, and reassessing outfitters, etc., resulting in a 5-6% overall increase in Walco’s contract.  And effective October 2007, the Council had granted a 5% overall increase, bringing the EU rate to $15.50.            Walco was now repeating their original request of $16.25 residential rate, and the commercial rate adjustment to $24.50 for the first cart and $20.25 for each additional cart needed, and had indicated that without that raise they may not be able to continue service in Riggins.

Walco officials Marietta and Patrick Holman confirmed that the Mayor’s statement was accurate.  The floor was then opened for public input.


Tim McGowan, owner of the Riverview Motel, reported that his garbage rates had increased from $35.89 per month in 2002 to $62.40 in 2007, and his business could not stand the increasing rates.  Walco indicated that the City should throw out their EU system, and to let them and the individual business determine how many carts were needed, and that the number of carts could vary seasonally if needed.   Walco indicated that they were requesting the increase to help offset the raising fuel costs and to catch up their revenue from the past two years when no raise was requested.  They reported all the other cities were at their requested rates, and commercial billing method.  Walco indicated that the cost of four green carts was the same as a 2-yard dumpster, so rather than having so many green carts, the commercial business could use the dumpster.  They indicated that the commercial rates would be as fair as residential rates, where some residents use the whole can, and some have much less garbage, but each pays the whole cart. They repeated their request to do away with the present EU system, and let them determine how many carts are needed by the business.


Carolyn Friend asked if the City gives up the EU system, since her real estate office doesn’t really need a whole cart, could she just combine it with her residential cart.  Walco indicated that service is mandatory for each water account.  Friend also asked if any provision would be made for small commercial businesses, and Walco indicated that there was not.  $24.50 would be the minimum commercial rate, but that the number of additional carts could be adjusted seasonally if requested.


Jonny Wilson inquired about yard waste pickup.  He understood that that service was available in Grangeville.  Walco reported that this was a pilot project in Grangeville only.

Walco also reported that roll-off or separate containers for yard waste, inert material and construction material required monitoring, a backhoe, etc. and an extra trip to pick it up, so it was more costly to them to separate that material than to mix it with the regular garbage.  Under the system currently in place in the County, they would not be able to accommodate separation of this material.  However, they anticipated that within the next five years, Idaho County may have a new system in place.


Jim Medley inquired if residential customers are charged the same as commercial customers.  Mayor Crump explained that under the current system, some small commercials were charged the same as residential users, but that Walco’s proposal was to increase all businesses to a $24.50 minimum.  Medley also inquired if he was paying for the dumpsters at Pollock, could he cancel his residential pickup.  Mayor Crump reported that the basic garbage charge was mandatory on the City water bill, with only $1.20 per month charged on his taxes for the Pollock dumpster.  County residents are charged $16.55 per month on their taxes for use of the County dumpsters. 


Jon Wilson asked again for the tonnage for Riggins pickup, and Walco reported 442 Tons from Riggins each year, for everything, including the green carts and dumpsters.  Walco has no tonnage information for the individual sites, for Idaho County only.  Wilson also questioned if the City’s EU system is eliminated, could the business determine each month how many carts they needed.  Walco thought that carts use could be adjusted twice a year or so, but not each month, due to the bookkeeping needed.


Doug Crump inquired if the fuel prices decrease, would the garbage rates decrease.  Walco indicated that they were in the catch-up mode now, and did not anticipate the rates declining. 


Mayor Crump asked for a poll of the city residents present about their desires for city action.  Did they want the Council to grant the additional raises being requested by Walco, or to consider other options such as going with Idaho County or other garbage contractors.  The citizens present unanimously agreed that the Council should pursue all options, including Idaho County or other contractors.


Walco’s Pat Holman indicated that if the City intended to pursue other garbage options, Walco would need a specific date. They would not continue operating at the lower rate indefinitely.  Mayor Crump asked Walco if there was any negotiation available with them on their position, and Walco indicated there was not, that they wanted the increased rates as requested.  The Mayor indicated that the Council was obligated to represent the citizens, and to look at other options, either the County or other contractors.  Walco indicated that if the City went with Idaho County, their rate is $16.55 for residential and $33.10 for commercial, so businesses like the real estate offices would be much higher.  Walco’s Butch Walker indicated that if the City was interested in other contractors, they should put the contract out for bid, and indicated that Walco would be interested in submitting a bid also.  After discussion, Pat Holman indicated that Walco would continue Riggins service until January 1, 2008, to allow time for the Council to pursue other options or complete a bidding process.  Mayor Crump indicated that the City would shoot for the January 1st date.


                                    REQUEST FOR SEWER HOOKUP WAIVER

Rick Travis, from Debco, has requested that the Council consider a waiver of the city sewer hookup requirement and allow the installation of a septic system for their use on Brown’s Industries property.  There is no city sewer service available on the property at this time.  After discussion, motion was made by Barnard, seconded by McClure, to allow the waiver of the requirement to hook into the City sewer system, and allow the installation of one temporary septic system on Browns Industries property for Debco Construction, provided it was approved by the Idaho Health Department.  Voting yea, Barnard, McClure and Underwood.  No nays.  Mayor Crump also reported that he had advised Debco officials about the water line servicing the property.  The line is installed on the bridge and is subject to freezing and there are major leaks in the service line on the millsite. Debco will also be required to have garbage service, since that property is now in the City.


                                                      CCC REPORT

Jonny Wilson visited with the Council about the CCC activities: 

(1)   Gun Club – The group has met with Blacks Creek, a well known Boise shooting group, about activities, and they have been talking to private land owners about various sites and are looking at a BLM site near Lucile to locate the shooting range.  Also members may plan to attend the NRA conference in March.

(2)   Farmers Market – Farmers Market is done for the year with an excellent year, now and plan to have the 1st Annual Craft Fair this Friday and Saturday at Riggins Hardware November 30-December 1st, inviting all local craftsmen to participate.  Tables are $10 per day, and they will also be collecting Secret Santa donations, foodbank donations, and are having a collection of hats and coats for kids.  He reported that Moe Een was the contact for this event.

(3)   CRATE – As President, he commented that he felt that services should compete for city business, that cities should not compete with other cities for business.  He reported that CRATE was hosting a big recycle meeting Friday, November 16 at 9:00am at Soltman Center in Grangeville, with government officials, health officials, garbage contractors, DEQ, and many entities in attendance. They want to show how recycling can reduce the garbage collection.  Also there will be a CRATE meeting Wednesday 7:00pm at the NRA office.

(4)   Economic Development Team – Is working with the Chamber of Commerce and City to boost the economy in the area, to help develop business incentives and to start new businesses.

(5)   CABS -  Requested the City Council assistance.  They are applying for an ITD grant for a new bus to provide senior and handicap transportation around the area, which if funded would be available October 09.  They are also looking at getting a used bus in the interim, and are asking the City Council to partner with them to provide dispatching service, and to sponsor the program with the City’s name on the bus title, and on the City’s insurance.  CCC would fund all expense of the operation, and the vehicle would not have to be garaged.  The Clerk reported that she had talked to the City insurance agent, and if the Council does agree to take responsibility for the vehicle title and insurance, the Council should exercise some control about the operation, requiring police checks for drivers, training, etc.  The Clerk specifically asked about the liability issue, considering the transportation of clients, and Northwest Insurance officials indicated that it would come under the City’ s present policy.  They estimated the vehicle insurance to cost $400 per year for the used bus, and possibly $1000 for a new vehicle.  Wilson indicated the bus would have limited routing, to Grangeville, Cottonwood and McCall for medical visits, and maybe some shopping trips. And there would be a cost for the service, but there were no details yet worked out.  The group was asking for the City’s help with dispatching and to title and insure the vehicle and operation.  After discussion, motion was made by Barnard seconded by Underwood, to partner with CCC’s and CABS, to provide senior transportation, by titling and insuring the vehicle and providing dispatching service, upon the approval of the city attorney.  CABS will be responsible for the operation of the service and all expenses it incurs.  Voting yea, Barnard, McClure and Underwood.  No nays.

(6)   CCC’s have started a 501-C3 application with PineTree Credit Union as the fiscal agent, but they were not able to serve.  They are now requesting that the City act as their fiscal agent temporarily until they obtain their official non-profit status. This would allow charitable donations and grant funds to be given to them through the City.  Wilson indicated that they had donations waiting, and if the City could be their fiscal agent, the donation could be sent to the City allowing the tax-free charitable donation, then transferred to the CCC’s bank account to cover their expenses.  The Clerk indicated that she felt the City could not transfer the funds as proposed, due to the requirements for public funds accountability.  She had a call in to the city auditor for advise about the matter.  Normally all expenses of the City are required to be supported by invoices, etc., and since the grants or donations would be made to the City, she felt these regulations would apply.  Wilson indicated that if the Council agreed to act as the CCCs fiscal agent, they would be willing to comply with whatever regulation the City would be held to.  After discussion, motion was made by Barnard, seconded by McClure, that the City agree to act as the fiscal agent for the CCCs until the 501-C3 non-profit status.  Voting yea, Barnard, McClure and Underwood.  No nays.



At this time, Jon Wilson gave the following police report.  There were 86 calls for the office, 37 in-City, 10 accidents with 3 in the City.  There were various calls ranging from abandoned vehicles to DUIs, no insurance, etc.  There were six Disorderly Conducts (fighting) all within the City.


Wilson then spoke as a concerned citizen, not representing any specific organization.

He expressed concerns about the recent fighting in Riggins and suggested that the Council consider an ordinance with stiff violations for fighting.  There have been 33 calls for fighting since the first of the year, and he feels we need to work to curb the problems now being experienced.  There have been 15 citations issued, six found guilty and 2 dismissed by the Prosecutor.  The Council agreed there was a problem, and cited drug involvement as a problem also, in addition to drinking.  They asked for more enforcement for drug related incidents.  Wilson explained the strict legal procedures involved with drug enforcement.  Mayor Crump reported he had checked other community’s ordinances about fighting, and only found one in Pullman Washington.  They charge $500 for the first incident, and $1000 for reoccurring incidents.  He cited prosecution problems also, that the citations cannot be just dismissed.  It was suggested that the Council should meet with the prosecutor about the severity of the problem.  Councilor McClure asked if the calls from previous years could be compared to see if the same people were causing the problem.  This subject will be carried on for discussion at the December meeting.


                             REQUEST FOR IRRIGATION ADJUSTMENT

Kathy Stokes requested that the Council reconsider their decision about the 2007 irrigation fees.  She stated that they have paid every year for irrigation, but feels that they do not have sufficient water to use for irrigation.  They again requested the $37.50 be credited off their bill.  Charlie Amell reported that they had received some water, but the line plugged continually.  He indicated that they would try to make more water available to them next year.  After discussion, motion was made by Underwood, seconded by Barnard, to credit the 2007 irrigation fees of $37.50 as requested.  Voting yea, Barnard, McClure and Underwood.  No nays. 


                             EQUIPMENT PURCHASE REQUEST

Charlie Amell reported on his research for a proposed equipment purchase.   The Council has budgeted for a front-end loader and he would like to put a proposal for equipment quotes to be reviewed at the December meeting.  He presented information about the equipment, with cost estimates of around $20,000.  He indicated that the funds were available, due to the FS fire contracts for potable water and gray water disposal, and that the estimated purchase price did not require formal competitive bidding.  After discussion, motion was made by Barnard, seconded by Underwood, to solicit quote proposals for a loader with backhoe and sweeper attachments for presentation at the December meeting..  Voting yea, Barnard, McClure and Underwood.  No nays. 


                                    EASEMENT ENCROACHMENT

At this time the RiverVillage easement encroachment was discussed.  At last meeting, the Clerk was requested to contact City Atty Albers about legal action required to have the trailer removed from the easement.  Albers advised that it would take a judicial order for the City to remove the trailer.  He recommended that the Mayor or someone from the City talk to Folwell, one on one, about removing the trailer. He indicated that diplomatic intervention would be much easier and less costly than going through the court system.  Mayor Crump agreed to talk to Folwell, because the trailer is blocking access to the sewer lift station and there is work that is on hold until the trailer is moved.  It was suggested that C&B be contacted about the cost of moving the trailer also.



An application for sewer hookup was received from Travis Hollon, for the addition of one additional long term RV hookup on his property on Ace’s Place, complete with maps and the $3225, 3/4EU hookup fee.  Hollon had also presented a plan for the sidewalk replacement, indicating 5-foot sidewalks and an agreement to grant an easement for the sidewalk.  After review, motion was made by Underwood, seconded by McClure, to approve the sewer hookup, but to request a better construction plan for the sidewalk, indicating driveway curb cuts, which they agreed were to be a maximum of two 40’commercial cuts and one residential 20’cut.  Voting yea, Barnard, McClure and Underwood.  No nays. 


                                    DE-ANNEXATION ORDINANCE

At this time, Ordinance #182 for the DeAnnexation of portions of the Thach and Aitken properties was read:





Motion was made by McClure, seconded by Underwood, to suspend with the rules requiring reading of the ordinance on three separate days.  Voting yea, Barnard, McClure and Underwood.  No nays.  Motion was then made by McClure, seconded by Underwood, to pass and approve Ordinance #182 under suspension of the rules.  Voting yea, Barnard, McClure and Underwood.  No nays.  Motion was then made by Barnard, seconded by Underwood to authorize the creation of a new Riggins map, indicating the revised boundaries.  Voting yea, Barnard, McClure and Underwood.  No nays.


                                    SEWER EASEMENT DISPUTE

A letter has been received from Rob Nuckols concerning the sewer easement problem between himself, Dave Tucker and Hofflanders.  He inquired why he cannot dig up the sewer line and block it off since there is no easement to cross his property.  After discussion, the Council agreed that it was a civil matter between the private property owners, and that the City has no part in the dispute.  The City will notify Nuckols of the City’s position, and advise him to contact DEQ about penalties he may incur if he is responsible for a sewer spill. 


                                    GARBAGE CONTRACT PROPOSALS

At this time, the Council revisited the request from Walco for increased garbage rates.  The Council agreed that they must contact other garbage contractors about servicing Riggins and pursue other options as requested by the community earlier in the meeting.  The Clerk reported that City Atty Albers had advised that Idaho Code specifically exempted garbage service from competitive bidding requirements.  But after discussion, the Council agreed that a formal form be prepared, requesting proposals for garbage service, and sent to Walco, Lake Shore Disposal in McCall and Simmons Sanitation in Kamiah, with response due back to the City by December 3rd for the Council’s review.


                                    MINUTES AND FINANCIAL STATEMENT

It was noted that due to the public hearings and the number of guests to address the Council, the approval of the minutes and financial statement was overlooked.

The Council was polled and all confirmed that they had read the minutes of the previous meetings, and had no changes or additions, and the minutes were approved as presented.


The financial statement was read, detailing $16,020.37 bills paid after the October meeting, bringing the total October 2007 disbursements to $50,637.39.  Bills in the amount of $25,229.06 were then presented for payment.  After discussion, motion was made by Underwood, seconded by McClure, to approve the statement and allow the bills.  Voting yea, Barnard, McClure and Underwood.  No nays.  A copy of the financial statement is attached and hereby made a part of this record. 


                                                DEER PROBLEM REPORT

The Clerk reported that she had contacted Idaho Fish & Game about the city deer problem, and they were willing to talk to the Council about a special depredation hunt on the hillside west of the city limits.  Since F&G did not attend the meeting, the Clerk was requested to contact them again about attending the December meeting.


                                                DRUG ENFORCEMENT

The problem of drugs in town was also brought up again.  It was suggested that the Sheriff and City Atty Albers be contacted to attend the December meeting to visit with the Council about the problem.  It was felt that the meeting would give them a better understanding of the Council’s desires about better enforcement of drug laws and increased prosecution of those violations, as well as their concerns about recent fighting and disturbing the peace.  Mayor Crump will contact them to invite them to the December meeting.


                                                ELECTION CANVASS

At this time, the Council canvassed the results of the regular city election held November 6, 2007.  After review of the record, they confirmed that the election results were valid with 167 citizens voting, casting 142 for Larry Barnard, 120 votes for Carolyn Friend, and 18 for Suzann Underwood as a write in candidate.  Motion was made by McClure, seconded by Barnard, to declare the election valid with Larry Barnard and Carolyn Friend being elected to fill the two 4-year Council terms.  Voting yea, Barnard, McClure and Underwood.  No nays. 


The Council then canvassed the record of the special bond election also held November 6, 2007.  After review of the record, it was confirmed the election results were valid with 167 citizens voting, with 143 votes cast in favor and 23 votes against the bond election, one un-voted ballot and one spoiled ballot. Motion was made by McClure, seconded by Barnard, to declare the election valid with the bond election passed by 86% voter approval.  Voting yea, Barnard, McClure and Underwood.  No nays.


City of Riggins Resolution #07-09, Certification of the Special Bond Election was then read.  Motion was made by McClure, seconded by Underwood, to approve Resolution #07-09, formal certification of the General Obligation Bond Election.  Voting yea, Barnard, McClure and Underwood.  No nays.  A copy of the resolution is attached and hereby made a part of this record.



                                    WATER ADJUSTMENT REQUESTS

A request has been received from Roberta Stoddard for adjustment of her water bill, which has been much higher due to a leaking outside faucet.  The faucet has recently been repaired and Stoddard requested an adjustment for the past three years it had leaked.  After review of the records, it appears that the water use increased only during the summer months.  Since it appeared the leaking had stopped, after discussion, motion was made by McClure, seconded by Underwood, to adjust the water bill back to $75 per month for the months of June thru September of 2007 only, provided the bill is brought up to current payment.  The motion also stated that no adjustment will be made in future years, if the leak returns.  Voting yea, Barnard, McClure and Underwood.  No nays.


A letter has also been received from James Folwell requesting an adjustment credit of $100 from his water bill, since he did not have access to the irrigation water, because the ditch had been turned off for extension repair.  After discussion, motion was made by Underwood, seconded by McClure, to deny the request, since it would set a precedence in that all users in North Riggins would be entitled to a similar adjustment.  It was also stated that irrigation water is not always possible to all users all of the time.  Voting yea, Barnard, McClure and Underwood.  No nays.  Folwell will be notified of the Council’s decision.


                                       AMBULANCE WRITE-OFF REQUEST

A list of Medicare and Medicaid ambulance write-offs was presented for the Council’s consideration. It was explained that Medicare and Medicaid routinely disallow a portion of the ambulance billing and require that those charges be removed from the bill.  After review of the list, motion was made by Underwood and seconded by McClure, to authorize the Clerks office to adjust the ambulance bills monthly and credit those accounts as required by Medicare and Medicaid without formal approval by the Council.  However, any other ambulance charges to be considered for write-off, other than those routine Medicare and Medicaid accounts, should continue to be brought forth individually for the Council’s approval.   Voting yea, Barnard, McClure and Underwood.  No nays.


                                                2007 SEP-IRA

The subject of the 2007 SEP-IRA’s was brought up.  It was reported that the tax code prohibits the contribution to SEP-IRAs if there is another qualified retirement plan in place.  Since the City joined PERSI in September, the SEP-IRA contributions can no longer be made, but they could be made for the period of January thru August, prior to the date the PERSI plan was enacted.  After discussion, motion was made by Barnard, seconded by McClure, to approve the SEP-IRA contributions for the period January-August 2007 for all qualified employees, at the budgeted rate of 10%.  Voting yea, Barnard, McClure and Underwood.  No nays. 


There being no further business, the meeting was adjourned.




_______________________________          __________________________________

                                    Mayor                                                              Clerk