Council Meeting Minutes
RIGGINS CITY COUNCIL
October 13, 2015 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Chairperson Roy Akins. Councilors present were Wilson, Friend and Miller. Mayor Glenna McClure was absent.
Guests: Dorian Clay, Niki Schacher, Jeff Joyce, John Pottenger, and Ross Campbell.
SEPTEMBER MINUTES: September meeting minutes were presented. Council members were individually polled and all confirmed they had read the minutes. Motion was made by Wilson to accept the minutes as presented; seconded by Miller; voting yea, Akins, Friend, Wilson, and Miller; no nays; motion carried.
FINANCIAL STATEMENT and BILLS FOR PAYMENT: The financial statement was read detailing $8,901.57 paid after the September meeting, bringing the total September disbursements to $54,477.63. Bills in the amount of $39,114.64 were then presented for payment. Motion was made by Friend to approve the financial report and allow the bills; seconded by Miller. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
DORIAN CLAY-TWO RIVERS COFFEE: Dorian Clay, owner of Two Rivers Coffee and a duplex located at 616 South Highway 95, reviewed an issue regarding the sewer line serving his property with the Council. Clay has been attempting to negotiate a formal easement with the neighboring property owner, Rob Nuckols, with no success. Nuckols properties are comprised of a rental house (608 South Hwy 95), and an RV Park (610-612 South Highway 95). Clay explained this dispute has been carried over from the previous owner of his property, and that the dispute stems from splitting the property and not obtaining an easement at that time. When Nuckols put in the RV Park, he used the stub for the coffee shop for his sewer line, and had the line from the coffee shop moved to the RV Park stub. Clay stated he entered into an agreement at Nuckols request approximately three years ago in which Clay paid Nuckols $1,000 to move Clay’s existing sewer line north and Nuckols moved his line to the south property line; Clay was hopeful an easement would be granted, but was not. Clay stated he is afraid Nuckols will dig up the sewer line that crosses his property and shut off sewer service to the coffee shop. Council Chair Akins thanked Clay for sharing his concerns and indicated the Council would consider the information later in this meeting.
CHAMBER OF COMMERCE BANNER – NIKI SCHACHER: Niki Schacher addressed the Council on behalf of the Salmon River Chamber of Commerce. The Chamber would like to display a banner in the City, across Highway 95 to advertise various events. Schacher stated they are looking for a location with dirt on both sides of the highway in order to install the poles to hold the banner. Akins suggested the south end of town, possibly the NRA property. Schacher indicated a meeting was scheduled later in the week with ITD to review the proposal and address any concerns. Schacher will provide updates to the Clerk to share with the Council.
CITY DEPARTMENT REPORTS:
WATER/STREET/PARK – Ross Campbell;
1) The hydrant between the Gem Stop and Riggins Community Center parking lot has been repaired, and the post reset.
2) Handicap parking places have been painted in front of City Hall and at the Salmon River Medical Clinic.
3) Silt box at North Riggins has been cleaned out by Pipeline Inspections; the box was so full the laterals were plugged; determine what further work is needed in the spring of 2016.
4) New water meter and service line installed at Underwood-Sterger RV Park.
5) Summerville’s is continuing with renovations; discussed potential problems with their commercial kitchen using a shared sewer line with the RV Park. The Council requested that Ross contact the State Sewer Inspector to get clarification on what the State permits.
6) The property line between City Hall and Gary and Barb Lane has been researched showing Lane has encroached on City property; the tree and picket fence in the front are on City property. Roots from this tree are causing damage to the parking lot in front of City Hall. The area running between the buildings is quite narrow, and Lane is stacking wood against the City building. In addition, the tree in the back is hitting the City building, and branches are in the service lines. Ross recommended the removal of both trees and installing a fence between Lane’s and City Hall with an approximate cost of $1,000. The Clerk indicated a letter to the Lane’s should be drafted informing them of the Council’s decision. Following discussion, motion was made by Friend to remove both trees and build a fence on the property line; seconded by Miller. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried.
WASTEWATER –John Pottenger
a) John reported 98% removal with no violations.
b) Hydrocel pump for chlorination went down; new pump was ordered and received; old pump is being returned and will be rebuilt with warranty; this will give us a backup pump.
c) John provided a recap of the DEQ Inspection on September 16th; inspection was passed.
d) John requested approval to build two sand beds where the geotubes were designed to go; these beds will be larger and more efficient than geotubes with less odor; will save the City money on geobags and polymer. There is existing concrete so all that will be needed is walls, drains, filter and sand. John would like to have this done by January 2016. Request was approved.
EMS: Clerk reported the following:
Ambulance A recently broke down while on a run; problem is being diagnosed.
FIRE DEPARTMENT – Jeff Joyce
1) Requested approval to purchase jumper cables with an estimated cost of $100; discussed purchasing from NAPA. Request was approved by Akins.
2) Extrication Class with EMS will be provided in November.
3) Tepee Springs Fire – extra hours and mileage submitted; 94 hours and 360 miles.
EXCAVATOR QUOTES: Councilor Miller reviewed price quote he received from Bobcat for excavators; going through the Government Services Administration (GSA) will discount the price 25%. Discussed the FY16 budget; expenditure split the cost between Water/Sewer/Streets. After reviewing specs, description and pricing, motion was made by Miller to purchase the E26T4 Bobcat for the Public Works departments through GSA for $27,889; seconded by Friend. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried.
CROSS CONNECTION ORDINANCE: Tabled until November meeting.
BOAT RAMP RENOVATION/ADA ACCESS PROJECT: Councilor Akins reported a meeting is scheduled later in October with Zach Kirk of Idaho Department of Fish and Game to review the project. Councilor Wilson will coordinate with Congressional representatives who may want to attend the meeting. Akins will provide an update at the November meeting.
SUMMARY OF IRRIGATION DITCH ORDINANCE #215: The Clerk presented Attorney’s Certification and Summary of Ordinance #215. Motion was made by Wilson to approve the Summary for publication; seconded by Friend. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried.RESOLUTION #15-06 – DISASTER DECLARATION: In accordance with Section 3 of the Resolution which states, “this declaration shall take affect and be in force for seven days as of the date of its execution and shall continue in force upon formal adoption on September 14, 2015 until the disaster situation is adequately remedied and the resolution is appropriately rescinded, amended or modified by the Riggins City Council”, motion was made by Miller to rescind Resolution #15-06; seconded by Friend. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried.
TRANSPORTATION PLAN UPDATE: Clerk reported that Riedesel Engineering completed the 2015 Upper Clearwater Transportation Plan Update; Council reviewed. Recommended improvements include North Riggins Street Reconstruction, Pavement Rehab, Ace’s Place Sidewalk and Culvert Replacement, and Well Street Pavement Replacement. The Capital Improvement Plan was also updated estimating the cost of each project planned in the next five years. Clerk indicated the Transportation Plan and Capital Improvement Plan are critical components of an LHRIP grant application. Forms have also been provided to the City’s Street Supervisor, Ross Campbell, to assist him in maintaining Pavement Condition Rating records.
PAST DUE WSG BILLING: Reviewed by Council.
Clerk stated a check for utilities in the amount of $271 had been returned Non-Sufficient Funds by the bank; Clerk has checked with the bank numerous times and funds are not available. Councilor Wilson recommended the Clerk refer the matter to the Prosecuting Attorney for prosecution. Clerk will follow-up.
FACILITY RENTAL APPLICATIONS:
11/7 – Nicol Tyler application to hold a Funeral Memorial in both levels of the RCC. Deposit and Fees have been received. Council approved.
CITY HALL SIDING PROJECT: The Clerk will transfer funds out of the State Treasurer Resort Tax fund to General Fund checking for the cost of the City Hall Siding Project.
VOLUNTEER OF THE QUARTER: Janeen Eggebrecht
DORIAN CLAY – SEWER LINE ISSUE: Discussed providing Clay with a history of changes made to the sewer line serving the properties. Councilor Miller will assist the Clerk in drafting this letter to Clay.
EXTRA HOURS (AUGUST) and MILEAGE – JEFF JOYCE: Reviewed hours/mileage submitted; clarified that Joyce is paid 5 hours per week regular pay. Motion was made by Friend to pay Joyce extra hours worked in August on the Tepee Springs Fire; seconded by Wilson. Voting yea, Friend, Wilson, Miller, and Akins. No nays; motion carried. Clerk will review Joyce’s August timesheet and account for the 5 hours per week regular pay when calculating extra hours so as not to double pay Joyce. Clerk will inform Jerry Zumalt, Idaho County Disaster Coordinator, of the Council’s decision and request that reimbursement for this extra expense be submitted.
CITY SERVICE WAIVER/ADJUSTMENT REQUESTS: None
There being no further business, the meeting was adjourned at 9:15 p.m.