RIGGINS CITY COUNCIL
October 8, 2012 – 7:00 p.m.
The regular meeting of the Riggins City Council was called to order by Mayor Robert Crump. Councilors present were Miller, Akins, and McClure; Councilor Friend was absent. Guests present included John Pottenger, Ross Campbell, June Whitten, Everette Arter, Charlie Amell, Jim Bullington and Stefanie Brimacomb.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were approved as presented.
McClure made a motion to add Medicare/Medicaid write-offs to agenda; Miller seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
FINANCIAL STATEMENT: The financial statement was read detailing $1,612.92 in bills paid after the September meeting, bringing the total September disbursements to $48,845.09. Bills in the amount of $38,749.33 were then presented for payment. After review, motion was made by McClure and seconded by Akins to approve the financial report and allow the bills. Voting yea, Miller, Akins and McClure. No nays; motion carried. A copy of the financial report is attached and hereby made a part of this record.
POLICE REPORT: No report.
ü Stefanie Brimacomb distributed a report, along with a copy of an order for medical supplies amounting to $226.30. Stefanie stated that they would like to petition to have an open order so they would not be required to wait until Council meetings to get approval to order necessary medical supplies. Purchase policy was reviewed pointing out that Councilor Akins or Mayor Crump can authorize purchases at any time during the month. Batteries and a cable are also needed; should be under $100.
ü Discussed purchasing a coat for Monica at a cost of $225; Stefanie stated that could be put off for now.
Jeff Joyce is
willing to help fill in on
ü There will be a Multi-Casualty Incident Training on January 10, 2013; part of a 3-part series.
ü The Memorandum of Understanding with McCall Fire Department is being reviewed and some changes made to the signature page by McCall Fire Chief.
ü An item for the next City Newsletter is the need for Ambulance Drivers; retired EMT/Paramedics can renew their certification by testing only (no longer required to take the course).
FIRE DEPARTMENT REPORT: No report.
CITY PROJECT REPORT:
Charlie distributed his project report:
§ Closing park restroom – depends on how fishing is; possibly end of October.
MIOX – have
requested an estimate if the unit has to be sent back to the factory for
repair. City of
§ Diesel spill – final bill from Safety Kleen has been received; Charlie will contact them about the final report which has not been received. Mayor Crump would like to have a letter sent to Riggins One Stop stating that the concrete cap blocking the drain is a temporary fix, and that a more permanent trapping method is required.
§ Need to institute a program to clean/inspect drain inlets; Charlie is researching frequency of such a program. Setup a budget item to address in future budget.
§ Need to develop a written policy on response procedures for dealing with hazardous spills.
§ Clarifier drive paint repair – need to send letter to JC Constructors requesting timeline for completion; issue has been going on since last May. Would be less expensive to purchase drive components that need painted, paint them and install these rather than bypassing clarifier for 2-3 weeks. Mayor Crump will draft a letter to JC Constructors.
§ Sludge/waste pumps – DC Engineering repaired the program. DC Engineering will be providing information on what will be required to connect the City’s equipment to Ethernet; would allow us to monitor and adjust equipment via computer.
§ Income from fires for potable/grey water will be approximately $12-15,000.
§ Problems with scale at plant that weighs suspended solids (crucial piece of equipment); needs recalibrated but is 35 years old. Did not budget for replacing scale; approximately $3,000. Could use some of funds from fires for this purchase. Akins made a motion to purchase a new scale for the plant; McClure seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
Ross distributed his report:
· Irrigation ditch turn off date; monitor and extend date if need be.
· Need to order water meters; 15 meters were budgeted. Need to dig out some and inspect.
tests must be done prior to sending to landfill. Charlie stated
· Ross requested a pay increase of $1.00 per hour to make his hourly wage the same as John Pottenger.
· Culvert in north Riggins by City shed has caved in and needs replaced.
· John and Ross requested to attend two classes: 1) October 17th – Collection Systems A-Z in Garden City ($75 each) – approved for lodging on 10/16; and 2) October 30th – Chemical Feed Chlorination in Lewiston ($75 each).
· Mayor Crump appointed John Pottenger Superintendent of the Waste Treatment Plant. Mayor Crump appointed Ross Campbell Superintendent of Water and other areas. Ross and John will backup each other. Need to document job responsibilities. Discussed training and communication concerns with Charlie; the three of them will meet once a week and review projects.
RIGGINS COMMUNITY CENTER PROJECT:
Distributed a spreadsheet with breakdown of budget.
§ Concrete – three requests were sent out, with one quote received from SR Builders for $3,750. Miller made a motion to accept SR Builders quote for concrete; Akins seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
§ Insulation – three requests sent out; two quotes received: 1) Energy Seal - $9,947 (no alternate quote requested); 2) Our-Factor Insulation - $6,447 (alternate for upstairs - $1,983); need to have Our-Factor submit quote to insulate the air handler room upstairs by October 15th, then make decision on bid award.
§ Carpentry and Electrical quotes are due October 15th; will meet October 16th at 9 a.m. to open quotes.
§ Policies on fee structure, deposits, etc. are not completed.
DIESEL CLEANUP: Discussed design issue; Adam Green will draft a letter to ITD.
BULLINGTON – CITY IRRIGATION DITCH: Jim Bullington reviewed his concerns regarding the City irrigation ditch and seeping through the ditch on his property stating it has leaked for 40 years; he would like to have the ditch dug out another 4 foot and build a shop. Charlie stated he found an PVC line on the south end; there are also rotted tree roots along the ditch on the property. Jim is getting a quote from Dan Cook for a culvert, and will share that information with the Council. The Council will see what the cost would be and make a decision on how to proceed at that point.
ROSS CAMPBELL – PAY INCREASE: Miller made a motion to increase Ross Campbell’s pay to $14.50 per hour effective October 1, 2012; McClure seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
MEDICARE/MEDICAID WRITE-OFFS: Discussed writing off a total of $9,899.26 which is the amount over what Medicare/Medicaid paid in 2011-12 (uncollectible). Akins made a motion to write-off $9,899.26; Miller seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
SALMON RAPIDS LODGE – LIQUOR LICENSE: Clerk stated that the State and County license has been received and is approved for beer and wine not consumed on premise. Miller made a motion to grant a license to Salmon Rapids Lodge for beer and wine; McClure seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
CLEANING SCHEDULE: Pim’s submitted a proposal $634.50
for annual cleaning of City Hall, Library and Council Chambers.
Resolution #12-08 – Personnel Policy change addressing compensation and reporting of time was discussed; need to continually evaluate and amend if necessary. Miller made a motion to pass Resolution #12-08; McClure seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
Comp Time – discussed advantages to changing Ross and John’s schedule around weekend plant coverage; currently, whoever is covering gets 4 hours on Saturday, and 4 hours on Sunday which often results in 6 hours of comp time (figured at time and a half). Also, discussed the idea of turning in weekly timesheets in the future.
Mike Kennedy – currently works 19½ hours per week; Mike is not a permanent employee. Ross stated they need some direction on what to use Mike for; currently, he can help at the RCC.
Resolving Comp Time Buildup – June requested a holdover of her comp time hours until January when she retires. Curt Brimacomb has 313.75 hours; discussed paying 303.75 hours @ $12.75 out of the Ambulance Operating Reserve funds leaving a balance of 10 hours comp time. Akins made a motion to pay Brimacomb for 303.75 hours out of the Ambulance Operating Reserve fund. McClure seconded. Voting yea, Miller, Akins and McClure. No nays; motion carried.
SURFACE WATER ORDINANCE DRAFT: Mayor Crump requested that the Councilors review the draft ordinance prior to the November City Council meeting.
RESOLUTION – SANITATION FEE INCREASE: At this time Resolution #12-9 was read, increasing garbage collection fees effective November 1, 2012. Motion was made by Akins to increase garbage collection fees as outlined in Resolution #12-9; seconded by Miller. Voting yea, Miller, McClure and Akins. No nays; motion carried. A copy of Resolution #12-9 is attached and hereby made a part of this record.
WEBSITE MAINTENANCE TRAINING: Mayor Crump requested that training on how to update the City’s website be arranged for Brenda, Susan and Sharon. Brenda will contact Sue to make these arrangements.
CONCERNS – POST OFFICE/IRWIN CENTER: Miller made a motion to add the
parking issue in front of the post office to the agenda; Akins
seconded. Voting yea, Miller,
McClure and Akins. No nays;
motion carried. Discussed safety concerns with pedestrians in the
crosswalk not being seen by drivers when vehicles are parked in front of
the post office and across the street in front of the
There being no further business, the meeting was adjourned at 11:45 p.m.
RIGGINS CITY COUNCIL
October 24, 2012 – 9:00 a.m.
This special meeting of the Riggins City Council was called to order by Mayor Robert Crump. Councilors present were Miller, Friend, and McClure; Councilor Akins was absent. Guest – June Whitten.
City Attorney, Adam Green, has recommended that the City pay the Safety-Kleen bill ($38,389) for their services. McClure made a motion to pay the Safety-Kleen invoice in full; Miller seconded. Voting yea, Miller, McClure and Friend. No nays; motion carried. Discussed the issue of insurance coverage available to cover this; Mayor Crump suggested that Adam Green prepare a letter to ICRMP formally requesting a review and decision on coverage.
Discussed the issue with the capped drain at Riggins One Stop. Miller stated that the Riggins One Stop wants to trench a ditch to drain the water that is pooling on top of the temporarily capped drain; Miller does not recommend this. Instead, he recommends a larger temporary “cap” to spread out the pooling into the drain by the car wash. Miller stressed the need to make a plan for permanent solution with ITD. Miller will speak with owners of the Riggins One Stop, then document conversation with a follow-up letter. McClure made a motion to accept Miller’s recommendation to discuss the option of leveling out a cap to disperse pooling with the Riggins One Stop, and not to trench; Miller seconded. Voting yea, Miller, McClure and Friend. No nays; motion carried.
At 9:20 a.m. motion was made by McClure, seconded by Friend to go into Executive Session per Idaho Code 67-2345F to discuss a potential matter of litigation. Voting yea, Miller, McClure and Friend. No nays, motion carried. Mayor Crump excused himself from the discussion due to the potential conflict of interest and Council President McClure conducted the executive session.
At 9:30 a.m., motion was made by Friend, seconded by Miller, to end the executive session and resume regular business. Voting yea, Friend, Miller and McClure. No nays, motion carried.
Motion was made by Friend to have City Attorney, Adam Green, draft three letters:
1) ICRMP, to formally request a review and decision on coverage or lack thereof;
2) Riggins One Stop, informing them of the situation and suggest that they consult their insurance carriers to see if either have liability coverage that will reimburse the City for the costs of the cleanup;
3) Idaho Transportation Department, informing them of the situation and possible negligence for their poor design thus installing a drain in the immediate area of a dispenser and suggest that they also consult their insurance carriers to see if either have liability coverage that will reimburse the City for the costs of the cleanup, and that the Council review the drafts prior to finalizing; Miller seconded. Voting yea, Friend, Miller and McClure. No nays, motion carried.
LIFT QUOTES – Nationwide for $38,535; and Able Access for $25,013. Differences between the quotes were questioned; Miller will review the details of each quote and compare. Due to the high cost, McClure made a motion to allow Miller and the Project Committee to make a decision on the best lift for the project after investigating the details further; Friend seconded. Voting yea, Friend, Miller and McClure. No nays, motion carried.
CONCRETE QUOTES – Salmon River Builders for $3,750 (only quote received).
Whitten stated that all of the following contractors have received debarment clearance: Insulation – OurFactor $6,247; Carpentry – John Belton $6,240 (labor only); Electrical – Medley Electric $8352 (labor only).
McClure made a motion to confirm the above quotes for the RCC project; Friend seconded. Voting yea, Friend, Miller and McClure. No nays, motion carried.
Mayor Crump requested that the Clerk draft letters to the contractors who failed to get the award documenting quotes received and thanking them for their interest.
Mayor Crump expressed his sincere gratitude to Councilor Miller for his time and dedication to this project.
There being no further business, the meeting was adjourned at 10:15 a.m.